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For Companies At a Glance
- Tasks: Manage contracts, support operations, and handle administrative tasks in a dynamic team.
- Company: Join McQuillan Companies, a family-run business excelling in civil engineering and roadworks.
- Benefits: Enjoy competitive salaries, health schemes, 31 days annual leave, and excellent training opportunities.
- Why this job: Be part of a supportive environment that values growth and innovation while working on impactful projects.
- Qualifications: Strong IT skills, attention to detail, and excellent communication are essential; experience is a plus.
- Other info: Opportunity to upskill with new technologies in a friendly, collaborative workplace.
The predicted salary is between 30000 - 42000 £ per year.
Position: Contracts Administrator
Location: Head Office, Ballinderry Road, Lisburn
Responsible to: Senior Management
Contract type: Full-time, permanent
Working hours: Monday - Thursday (08:00 17:00 with 45min break), Friday (08:00 16:00 with 30min break)
Why work for McQuillan Companies? McQuillan Companies, a family-run business in Northern Ireland, offers a diverse range of services including roadworks, civil engineering, demolition, quarrying, waste management, outdoor cleaning, and analytical chemistry. We value all perspectives and create a supportive space where people thrive.
Overall objectives: We seek to appoint a Contracts Administrator to join our busy and expanding team within John McQuillan Contracts Ltd. This role requires a proactive, detail-oriented professional with a commercial mindset and a can-do attitude. The successful candidate will report to Senior Management and Operational staff while ensuring administrative efficiency.
Key responsibilities:
- Contracts & Operational Support
- Compiling and managing squad reports/timesheets for Operational Staff
- Assisting in preparation of the daily programme
- Tracking van times, recording Operatives on/off-site hours
- Assisting in sourcing Utility Mark Up information for projects
- Processing sales invoices and applications for payments for all clients (including subcontractors)
- Administration support with ongoing/new tenders (printing, company seals, getting documents signed)
- Administrative Support & Office Management
- Providing administrative support to Directors and Operational Staff
- Maintaining appropriate filing systems and office equipment
- Handling incoming and outgoing correspondence and telephone calls
- Arranging internal mail collection and delivery
- Photocopying, scanning etc. various documentation (including sales invoices, surfacing records, timesheets etc.)
- Ordering and managing stock levels for cleaning, kitchen, and office supplies
- Maintaining reception duties (deliveries, visitors, door management)
- Assisting with internal catering/hospitality requirements
Essential Criteria:
- Strong IT skills including proficiency in Microsoft Excel, Word and other digital platforms/technology used for completion of the role
- Ability to work independently and take initiative
- Attention to detail and ability to handle confidential information
- Strong organizational and multitasking skills
- Excellent communication skills: clear, effective and authoritative in spoken communication
- Strong awareness of the needs of clients, with the ability to build rapport and maintain effective relationships
Desirable Criteria:
- Previous experience in similar role will be advantageous, but not essential
- Team player with demonstrated cross-functional achievements
- Experience handling contracts, invoices or previous financial administration would be beneficial
Closing date for applications is: Wednesday 16th April 2025.
This job description should not be regarded as conclusive or definite. It is a guideline within which the individual jobholder works. It is not intended to be rigid or inflexible and may alter as the Company’s strategic direction changes.
Skills:
- Strong communication skills
- Excellent time management skills
- Attention to detail
- Experience in similar role
- Team player
- Ability to solve problems
Benefits:
- Competitive salaries and overtime
- An excellent employee pension scheme
- Working as a part of professionals
- L&D opportunities
- Employee Initiatives
Contracts Administrator employer: John McQuillan Contracts Limited
Contact Detail:
John McQuillan Contracts Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Contracts Administrator
✨Tip Number 1
Familiarise yourself with the specific services McQuillan Companies offers, such as roadworks and civil engineering. This knowledge will help you demonstrate your understanding of the industry during any discussions or interviews.
✨Tip Number 2
Highlight your IT skills, especially in Microsoft Excel and Word, as these are essential for the role. Consider preparing examples of how you've used these tools effectively in previous positions to showcase your capabilities.
✨Tip Number 3
Emphasise your attention to detail and organisational skills. You might want to prepare scenarios where you've successfully managed multiple tasks or handled confidential information, as this aligns with the job's requirements.
✨Tip Number 4
Network with current or former employees of McQuillan Companies on platforms like LinkedIn. Engaging with them can provide insights into the company culture and expectations, which can be beneficial during your application process.
We think you need these skills to ace Contracts Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Contracts Administrator role. Emphasise your strong IT skills, attention to detail, and any previous experience in contract or financial administration.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the company. Mention specific aspects of McQuillan Companies that attract you, such as their commitment to a supportive environment and opportunities for professional development.
Highlight Key Skills: In your application, clearly outline your organisational and multitasking skills. Provide examples of how you've successfully managed multiple tasks or projects in previous roles, demonstrating your ability to thrive in a dynamic environment.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Contracts Administrator role.
How to prepare for a job interview at John McQuillan Contracts Limited
✨Showcase Your IT Skills
As a Contracts Administrator, strong IT skills are essential. Be prepared to discuss your proficiency in Microsoft Excel and Word, and any other digital platforms you have experience with. Consider bringing examples of how you've used these tools in previous roles.
✨Demonstrate Attention to Detail
This role requires a keen eye for detail, especially when handling contracts and invoices. During the interview, share specific instances where your attention to detail made a significant impact on a project or task.
✨Communicate Effectively
Excellent communication skills are crucial for this position. Practice articulating your thoughts clearly and confidently. You might want to prepare answers to common questions about how you build rapport with clients and colleagues.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities and organisational skills. Think of examples from your past experiences where you successfully managed multiple tasks or resolved conflicts, and be ready to discuss them.
