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For Companies At a Glance
- Tasks: Provide administrative support, manage files, and prepare customer reports.
- Company: Join McQuillan Environmental, a leading waste management company in Northern Ireland.
- Benefits: Enjoy competitive salaries, health schemes, 31 days annual leave, and excellent training opportunities.
- Why this job: Be part of a dynamic team in a supportive environment focused on sustainability.
- Qualifications: No experience required; just bring your communication skills and a can-do attitude!
- Other info: Full training provided; applications close on 1st May 2025.
The predicted salary is between 28800 - 43200 £ per year.
Position: Administrative Assistant
Location: McQuillan Environmental, Antrim
Responsible to: Hazardous Commercial Manager
Contract type: Full-time, permanent
Salary: Competitive
Why work for McQuillan Companies?
McQuillan Companies, a family-run business in Northern Ireland, offers a diverse range of services including roadworks, civil engineering, demolition, quarrying, waste management, outdoor cleaning, and analytical chemistry. We value all perspectives and create a supportive space where people thrive.
Overall objectives
We seek to appoint an Administrative Assistant to join our busy and expanding team within McQuillan Environmental. This role will require someone with a 'can do' attitude, a commercial approach and demonstrable attention to detail. The successful candidate will report to the Hazardous Commercial Manager and must be hardworking, reliable, and possess excellent communication & interpersonal skills.
Key responsibilities:
- Provide comprehensive administrative support to ensure efficient office operations.
- Manage and organise files, documents and records in both physical and electronic format.
- Preparation of Customer Reports, both scheduled & on request.
- Processing weekly timesheets.
- Support of other clerical tasks as required to facilitate the smooth running of the office.
- Ad-hoc support for existing waste administrators & management team.
- Preparation & raising of sales invoices. (Full training will be provided)
- Running End of Month Financial Reports & distributing as required.
- Provide a professional and informed customer service via email, telephone and face-to-face.
- Resolve customer issues, and where necessary escalate to waste management.
Essential Criteria:
- Proven experience in an administrative or customer facing role is preferred however not essential, we welcome candidates eager to learn.
- Excellent Communication Skills.
- Competency in the use of computer software including Microsoft Office (Outlook, Excel, Word, etc.) & Google Drive.
- Excellent communication skills, both written and verbal, with a focus on professionalism in all interactions.
- Ability to work on own initiative & problem-solve as well as working in a small team environment.
- Strong organisational skills with the ability to prioritise tasks effectively in a fast-paced environment.
Closing date for applications is: Thursday 1st May 2025.
This job description should not be regarded as conclusive or definite. It is a guideline within which the individual jobholder works. It is not intended to be rigid or inflexible and may alter as the Company’s strategic direction changes.
Skills:
- Excellent communication skills
- Attention to detail
- Excellent time management
- Organisational skills
- Ability to work on own initiative
- Pro-Active approach
- Good Report writing skills
Benefits:
- Competitive salaries
- An employee health scheme
- An excellent employee pension scheme
- 31 days of annual leave
- Service milestones
- L&D opportunities
Administrative Assistant employer: John McQuillan Contracts Limited
Contact Detail:
John McQuillan Contracts Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Familiarise yourself with McQuillan Environmental's services and values. Understanding their commitment to sustainability and customer service will help you align your responses during interviews, showcasing how you can contribute to their mission.
✨Tip Number 2
Network with current or former employees of McQuillan Companies on platforms like LinkedIn. They can provide insights into the company culture and the specific skills that are valued, which can give you an edge in your application process.
✨Tip Number 3
Prepare for potential interview questions by practising scenarios related to administrative tasks and customer service. Think about examples from your past experiences where you demonstrated strong organisational skills and attention to detail.
✨Tip Number 4
Showcase your proficiency in Microsoft Office and Google Drive during any discussions. Being able to discuss specific tools or features you've used effectively can demonstrate your readiness for the role and your ability to hit the ground running.
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure to customise your CV to highlight relevant experience and skills that align with the Administrative Assistant role. Emphasise your organisational skills, attention to detail, and any previous administrative or customer-facing roles.
Craft a Strong Cover Letter: Write a compelling cover letter that showcases your enthusiasm for the position and the company. Mention specific reasons why you want to work for McQuillan Environmental and how your skills can contribute to their team.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office and Google Drive, as well as your communication skills. Provide examples of how you've used these skills in past roles to demonstrate your capability.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Administrative Assistant role.
How to prepare for a job interview at John McQuillan Contracts Limited
✨Show Your Organisational Skills
As an Administrative Assistant, you'll need to demonstrate strong organisational skills. Be prepared to discuss how you've managed tasks or projects in the past, and consider bringing examples of your work that showcase your ability to prioritise effectively.
✨Highlight Your Communication Skills
Excellent communication is key for this role. During the interview, make sure to articulate your thoughts clearly and listen actively. You might also want to prepare examples of how you've successfully resolved customer issues or collaborated with a team.
✨Demonstrate a 'Can Do' Attitude
McQuillan Companies values a proactive approach. Be ready to share instances where you've taken initiative or gone above and beyond in your previous roles. This will show that you're not just looking to fill a position, but are genuinely interested in contributing to the team.
✨Familiarise Yourself with Their Services
Understanding McQuillan Environmental's services will give you an edge. Research their waste management practices and sustainability efforts so you can speak knowledgeably about how you can support their goals and contribute to their mission during the interview.
