Project and Commercial Data Coordinator

As a construction-focused Project & Commercial Data Coordinator within our team, you will play a crucial role in supporting the delivery of our projects. Your primary responsibilities will include:

• Providing seamless financial coordination and administrative assistance to the project delivery teams in the Property department.
• Acting as the central point of contact for the project delivery team to ensure finance and procurement queries are handled effectively.
• Linking Technical Services and Construction delivery teams, internal finance teams, and the external supply chain to ensure financial processes adhere to John Lewis Partnership policies and project timelines.
• Maintaining, administering, and managing data input for project setup and delivery, including procurement activities on systems like Coupa and Oracle.
• Addressing queries on these systems and resolving issues promptly.
• Ensuring compliance with the Partnership's policies, standards, and legal requirements, with meticulous record-keeping and data storage.
• Producing high-standard documents and reports.
• Contributing to department objectives for world-class project delivery.

Partnership Salary Range: £29,500 - £46,500 (dependent on experience).

Contract type: This position is a Permanent contract.

Working pattern/flexible working: The Partnership adopts a hybrid working approach, allowing a mix of office and home-based work based on personal needs and business requirements, typically around 1 day a week in the office.

Location: The role requires travel to Bracknell and Pimlico head offices. You can nominate your preferred main location. Travel costs are the responsibility of the employee; no travel allowance is provided.

Key responsibilities:

• Deliver project financial setup and amendments.
• Administer data input on financial procurement systems.
• Support project quantity surveyors with reconciliations, invoices, cost reports, journals, and purchase orders.
• Facilitate external surveyor access to finance systems.
• Provide reports using Oracle and Coupa.
• Prepare data for ad hoc reporting.
• Raise requisitions and confirm receipt.
• Resolve supplier payment and system queries.
• Assist with month-end and year-end activities.
• Manage supplier onboarding and due diligence.
• Track contract documentation and manage project records.

Essential skills/experience:

• Minimum A-Level / NVQ Level 3 qualification.
• Proficiency in Excel, Word, PowerPoint, Windows.
• Strong numeracy skills.
• Stakeholder management skills.
• Problem-solving abilities.

Desirable skills/experience:

• Google Suite (Gmail, Sheets, Docs, Slides).
• Experience with Oracle and Coupa systems.

We’re the largest employee-owned business in the UK, home to John Lewis and Waitrose. As Partners, we share ownership, responsibility, and rewards, working together to build a better future. We value diversity, kindness, and respect, fostering an environment where everyone can thrive. Join us to be part of a purpose-driven organization committed to innovation, quality, and service, making a real difference in our communities.

Important points to note: Some roles may require pre-employment vetting, including DBS checks and financial probity checks. We encourage prompt application to avoid delays. These checks are conducted by authorized bodies. We support flexible working arrangements, including flexible hours, job sharing, or shorter contracts. Discuss options with the hiring manager during your interview.