At a Glance
- Tasks: Support the office team with admin tasks and help keep things running smoothly.
- Company: Join a diverse and inclusive workplace that values respect and fairness.
- Benefits: Competitive salary, opportunities for training, and a supportive team environment.
- Other info: Perfect for organised individuals eager to grow in a dynamic office setting.
- Why this job: Kickstart your career in administration and develop valuable skills while working with a great team.
- Qualifications: GCSEs preferred; interest in business support roles and willingness to learn.
The predicted salary is between 22000 - 26000 £ per year.
We are proud to be an equal opportunities employer, committed to providing a workplace free from discrimination, where everyone is treated with respect and fairness. JGM is committed to equality, diversity, and inclusion and welcomes applications from all suitably qualified candidates.
Role Overview
The Office Junior will provide general office support to ensure the smooth day-to‑day running of the business. This is an entry‑level position suited to someone looking to start a career in administration and office support. The role will involve assisting various departments with administrative tasks, document handling, reception duties, and office coordination while developing valuable workplace and business skills. This is an excellent opportunity for someone who is organised, eager to learn, reliable, and enjoys working as part of a team.
Health, Safety & Environment
Safety is a core value at JGM and must always be a primary consideration in all work activities. All employees have a responsibility under the Health & Safety at Work Act 1974 to:
- Take reasonable care of themselves and others who may be affected by their actions or omissions
- Ensure the health, safety, and welfare of colleagues and visitors
- Protect, as far as reasonably practicable, others from risks arising from work activities
All duties must be carried out in accordance with company Health, Safety, and Environmental policies and procedures.
Key Responsibilities
- Support the office team with general administrative duties
- Answer telephone calls and take messages where required
- Assist with filing, scanning, photocopying, and document organisation
- Help maintain electronic and paper filing systems
- Support data entry and updating company records
- Assist with preparing letters, documents, and reports
- Welcome visitors and assist with reception duties when required
- Support meeting room preparation and general office housekeeping
- Assist with ordering office supplies and stationery
- Carry out other general office duties as required by managers and colleagues
- Maintain professionalism and confidentiality when handling company information
Qualifications
- Good general education (GCSEs or equivalent preferred, including Maths and English)
- Business Administration qualification (or working towards)
- Interest in completing an apprenticeship or further training
This job description outlines the main responsibilities and duties of the role but is not exhaustive. The post holder may be required to undertake other duties within the company as necessary, consistent with the level of responsibility and competence of the role. JGM reserves the right to amend or update this job description in line with business needs and company priorities.
Salary: Competitive (Depending on Experience)
Office Junior employer: John G MacKintosh
At JGM, we pride ourselves on being an equal opportunities employer that fosters a supportive and inclusive work environment. As an Office Junior, you will benefit from comprehensive training and development opportunities, allowing you to grow your skills in administration while contributing to a collaborative team culture. Our commitment to health and safety ensures that all employees can thrive in a secure workplace, making JGM an excellent choice for those seeking a meaningful start to their career.
StudySmarter Expert Advice🤫
We think this is how you could land Office Junior
✨Utilise University Career Services
If you're fresh out of uni, your first stop should be the career services at your school. They often have partnerships with local businesses, including companies like John G MacKintosh, which can open doors for entry-level HR positions.
✨Get Involved in HR Communities
Join communities related to human resources on platforms like LinkedIn or Facebook. Engage in discussions, share insights, and connect with HR professionals. Some of these groups might even have job postings specifically looking for entry-level candidates!
✨Attend Job Fairs and Networking Events
Keep an eye out for job fairs, especially those focusing on HR roles. Events at universities or local chambers of commerce can be goldmines for entry-level positions. Don't forget to come prepared with a few great questions to impress recruiters from companies like John G MacKintosh!
✨Showcase Your Personality
In HR, personality and culture fit are key. When you get the chance, maybe through informal chats or interviews, let your genuine self shine through. After all, you're in the business of people, and companies like John G MacKintosh want to see that you fit into their team!
We think you need these skills to ace Office Junior
Some tips for your application 🫡
Show Off Your People Skills:In HR, it’s all about connecting with people! Make sure your CV highlights any experience where you’ve dealt with others, whether it’s through previous jobs, volunteering, or even group projects in uni. This shows that you’re not just about the paperwork, but are also eager to interact and engage with those around you.
Tailor Your Language:Using the right buzzwords can make a big difference. Sprinkle in phrases like 'conflict resolution', 'team dynamics', or 'employee engagement' in your application. This will show that you understand the HR world and that you’re ready to dive into the complexities of human relationships in the workplace.
Express Your Eagerness to Learn:As an entry-level candidate, highlight your motivation to grow in the HR field. In your cover letter, mention your interest in learning about recruitment processes, employee development, or workplace culture. Employers want to see that you’re ready to soak up knowledge and contribute to their team.
Research Company Culture:Take the time to understand the HR culture at John G MacKintosh. In your application, reflect on their values and mission, showcasing how you align with them. This adds a personal touch and shows that you’ve done your homework, making your application stand out even more!
How to prepare for a job interview at John G MacKintosh
✨Show Your People Skills
In HR, people skills are key, so be ready to chat about your past experiences working with teams or managing conflicts. Share examples that really highlight your emotional intelligence and ability to empathise with others—this will impress those interviewers at John G MacKintosh.
✨Brush Up on HR Tech Tools
Familiarise yourself with popular HR software like BambooHR or Workday, because you might get asked about your experience with tools that help manage employee data. Even as an entry-level candidate, showing you're proactive about learning the tech aspects can set you apart at John G MacKintosh!
✨Be Prepared to Discuss Policies
Expect questions about HR policies, especially those related to recruitment and employee relations. Give thoughtful answers that demonstrate your understanding of HR practices, and don’t shy away from discussing how you'd approach certain scenarios—this shows you're ready to dive into the role.
✨Demonstrate Your Eagerness to Learn
Since this is an entry-level role, make sure you convey your motivation and willingness to learn. Talk about any relevant coursework or volunteer experiences that have prepared you for a career in HR. Showing a genuine desire to grow within the industry can leave a positive impression on the interviewers at John G MacKintosh.
