Administrative Coordinator – QSR, Fixed Term Contract in Watford

• Provide proactive administrative support to the Managing Director – QSR and QSR Facilities Lead
• Maintain project plans, trackers, action logs and deadlines; follow up with action owners
• Coordinate project and operational meetings, including scheduling, agendas and papers
• Capture and circulate decisions, minutes and actions promptly
• Create and maintain reports, presentations, records, filing systems and shared documents
• Support purchase orders, invoices, contractor documentation, site records and access arrangements
• Act as a central point of contact across QSR and the wider business
• Coordinate requests, connect stakeholders and follow through on actions and responses
• Arrange travel, site visits, workshops and project logistics
• Manage day-to-day queries, flag risks or delays, maintain confidentiality and improve administrative processes

Requirements

• Highly organised, proactive and dependable coordinator
• Strong organisation and attention to detail
• Ability to manage varied workloads, accurate records, multiple deadlines and priorities
• Proactivity and ownership of tasks and actions
• Confident communication with senior leaders, colleagues, suppliers and stakeholders
• Ability to handle sensitive and confidential information with discretion and professionalism
• Previous experience in a senior administration, executive support or project coordination role
• Ability to manage competing deadlines, actions and stakeholders
• Collaboration across teams and the wider business
• Adaptability, calmness under pressure and practical problem-solving
• Strong Microsoft 365 skills, including Outlook, Word, Excel and PowerPoint
• Experience within QSR, retail, facilities or another fast-paced, multi-site environment is desirable but not essential

Core Competencies

Demonstrates strong organizational and administrative capabilities, with expertise in managing project plans, coordinating meetings, and maintaining accurate records. Proficient in Microsoft 365 tools and skilled in handling sensitive information with discretion.

Highest-signal resume keywords

• Project Coordination
• Microsoft 365 Proficiency
• Confident Communication
• Attention to Detail
• Proactive Problem-Solving

Hard Skills

• Project Management
• Record Keeping
• Report Creation
• Action Log Maintenance
• Invoice Processing

Soft Skills

• Organizational Skills
• Dependability
• Collaboration
• Adaptability
• Discretion

Industry Keywords

• QSR
• Retail
• Facilities Management
• Multi-Site Environment

Tools & Technologies

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint