- Provide administrative support for selection processes under the Education & Scholarships Programme
- Respond to applicant queries and troubleshoot issues related to application forms, assessments, and interviews
- Assist with updates to Ellison Scholars application forms
- Support administration of the Ellison Scholars test
- Draft and send mail-merged communications to applicants via the application platform
- Manage assessor onboarding, track progress, and respond to prospective and current assessor queries
- Monitor assessor review progress during application review windows
- Support administration of meetings for applicants and assessors
- Conduct spot-checks of applications and reviews for accuracy, consistency, and adherence to selection guidelines
- Track completion of required agreements and policies for shortlisted applicants
- Complete due diligence checks for shortlisted applicants through research and contact with applicants and referees
- Create profiles and maintain accurate records for shortlisted candidates
- Track progress and outcomes of shortlisted applicants in relation to Oxford applications
- Provide administrative support to the Undergraduate and Graduate Selection Coordinators and Selection Lead as required
Requirements
- Proven administration experience in a busy team, delivering high-volume output to deadlines
- Exceptionally organised
- Excellent attention to detail
- Experience using databases, able to reliably and accurately check and enter data
- Technically proficient and confident learning new systems
- Excellent MS Office skills
- Fluent written and spoken English
- Confident phone manner
- Experience responding to external queries over email
- Sensitivity and discretion when handling personal information and data
- Understanding of the legal requirements when handling personal information and data
- Willingness to travel as necessary
- Right to work permanently in the UK
- Willingness to live in, or within easy commuting distance of, Oxford, or relocate
- Flexibility to work some evenings and weekends during peak selection periods
- Desirable: experience working with international stakeholders across time zones
- Desirable: experience working with under 18s
- Desirable: experience working in selection or admissions
- Desirable: experience with Airtable software and application platforms
- Desirable: understanding of the University of Oxford
- Availability to start at the beginning of December 2026
- No sponsorship is offered
Core Competencies
Demonstrates strong administrative support capabilities, with a focus on managing selection processes, maintaining accurate records, and ensuring compliance with legal requirements for handling personal information. Proficient in data management and communication, with a commitment to detail and organization.
Highest-signal resume keywords
- Administration Experience
- Data Entry Accuracy
- MS Office Skills
- Fluent English Communication
- Attention to Detail
ATS Optimization Keywords
Hard Skills
- Data Management
- Application Processing
- Record Keeping
- Due Diligence Checks
- Application Review Monitoring
Soft Skills
- Organizational Skills
- Problem-Solving
- Confident Communication
- Sensitivity and Discretion
Industry Keywords
- Education
- Scholarships
- Selection Processes
- Admissions
- Legal Requirements
Tools & Technologies
- Airtable Software
- Application Platforms
- Databases
#J-18808-Ljbffr
Selection Administrator in Oxford employer: Jobtailor
As a Client Services Coordinator at our dynamic company, you will thrive in a supportive work culture that prioritises employee growth and development. We offer comprehensive training, opportunities for advancement, and a collaborative environment where your contributions are valued. Located in a vibrant area, our team enjoys a healthy work-life balance and the chance to engage with diverse clients, making every day rewarding and meaningful.
