At a Glance
- Tasks: Manage daily operations, payroll, and onboarding to support a thriving team.
- Company: Join a fast-growing company with a dynamic and supportive culture.
- Benefits: Enjoy competitive pay, flexible work arrangements, and opportunities for growth.
- Other info: Ideal for proactive individuals looking to thrive in a startup atmosphere.
- Why this job: Be the backbone of the team and make a real difference in a vibrant environment.
- Qualifications: 1-3 years in office management or HR, with strong organisational skills.
The predicted salary is between 40500 - 49500 £ per year.
Own the day-to-day running of the company so the team can focus on research
Act as the main point of contact for payroll, pensions, and benefits
Manage employment contracts, HR records, and onboarding paperwork
Run new-hire onboarding end to end
Provide administrative support throughout the recruiting pipeline, including scheduling and offer paperwork
Process and pay invoices
Manage ad-hoc expense reimbursements
Coordinate with accountants and maintain accurate, current financial administration
Manage office supplies, vendor accounts, and subscriptions
Organise team dinners and off-sites
Book ad-hoc team travel
Liaise with external specialists and ensure follow-ups are completed
Requirements
- 1–3 years of experience in office management, HR administration, executive assistance, or operations coordination
- Experience ideally at a small or fast-growing company
- Highly organised, with a track record of managing several workstreams and vendors simultaneously
- Comfortable handling sensitive information, including salaries, personal data, and contracts, with discretion
- Strong written and verbal communication skills
- Confidence liaising directly with accountants, lawyers, and payroll bureaus
- Proactive and resourceful approach
- Nice to have: startup or scale-up experience
- Nice to have: familiarity with UK payroll, pension, and core employment law basics
- Nice to have: experience with HR, accounting, or expense tools such as Rippling and Xero
- Legally authorised to work in the country in which the job is located
- Core Competencies
Demonstrates strong organizational and administrative capabilities, managing HR records, payroll, and onboarding processes while ensuring compliance with employment law.
Proficient in liaising with external specialists and maintaining accurate financial administration.
- Highest‑signal resume keywords
- Office Management
- HR Administration
- Payroll Processing
- Strong Communication Skills
- Experience with Rippling or Xero
- ATS Optimization Keywords
- Hard Skills
- HR Records Management
- Onboarding Processes
- Payroll Administration
- Expense Management
- Contract Management
- Soft Skills
- Highly Organised
- Proactive Approach
- Resourcefulness
- Discretion with Sensitive Information
- Industry Keywords
- Employment Law
- Pensions
- Benefits Administration
- Vendor Management
- Recruiting Pipeline
- Tools & Technologies
- Rippling
- Xero
- #J-18808-Ljbffr
Office Manager in London employer: Jobtailor
As a Client Services Coordinator at our dynamic company, you will thrive in a supportive work culture that prioritises employee growth and development. We offer comprehensive training, opportunities for advancement, and a collaborative environment where your contributions are valued. Located in a vibrant area, our team enjoys a healthy work-life balance and the chance to engage with diverse clients, making every day rewarding and meaningful.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager in London
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Jobtailor!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Jobtailor.
We think you need these skills to ace Office Manager in London
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Jobtailor. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Jobtailor and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Jobtailor. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Jobtailor's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Jobtailor
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Jobtailor.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Jobtailor will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Jobtailor and how you would contribute to adapting HR strategies.
