At a Glance
- Tasks: Support the Executive Committee with seamless communication and complex scheduling.
- Company: Join a dynamic team in a fast-paced corporate environment.
- Benefits: Gain valuable experience, develop skills, and enjoy a collaborative culture.
- Other info: Perfect for those seeking to grow in a professional setting.
- Why this job: Be a key player in high-level operations and make an impact.
- Qualifications: Experience with C-level executives and strong Microsoft Office skills.
The predicted salary is between 30000 - 40000 £ per year.
Responsibilities
Act as a trusted partner to the Ex Co, ensuring seamless communication between the leadership team, employees, clients, and external partners.
Manage complex diaries and schedules across multiple time zones, navigating competing priorities with confidence and discretion.
Coordinate company-wide logistics such as All Parties Calls, offsites, and leadership events.
Oversee global travel arrangements, including flights, accommodation, and ground transport.
Handle visa applications and travel documentation for Ex Co members (e. g.
US ESTA and India business visas).
Prepare and format documents, reports, and presentations for both internal and external audiences.
Manage expenses and reimbursements using Concur, ensuring accuracy and compliance.
Maintain well-organised electronic filing systems and support smooth information flow across teams.
Build strong, collaborative relationships across the business and help foster a connected, high-performing Executive Support team.
Handle sensitive information with the highest level of professionalism and confidentiality.
Requirements
Experience working with C-level (or clearly demonstrated ability to immediately step up into such a role) Strong proficiency in Microsoft Office (Word, Excel, Power Point, Outlook).
Experience using Concur or similar tools for expense and travel management.
Exceptional organisational skills and attention to detail — you’ll be the person who spots what others miss.
Excellent written and verbal communication skills.
A calm, solutions-focused approach, even when things get busy.
A positive, collaborative mindset — someone who leads by example and contributes to a supportive team culture.
Discretion, professionalism, and integrity in everything you do.
ATS Optimization Keywords
Hard Skills Microsoft Office Concur expense management travel management document preparation report formatting presentation preparation Soft Skills organisational skills attention to detail written communication verbal communication solutions-focused collaborative mindset discretion professionalism integrity #J-18808-Ljbffr
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant – Mat Cover, 5-month FTC in London
✨Leverage Your Network
Tap into your existing network in corporate circles—friends, former colleagues, or even acquaintances from industry events. A temporary role often isn't widely advertised, so having someone inside a company like Jobtailor can give you the inside scoop or even a referral.
✨Stay Alert for Short-term Opportunities
Many corporate leadership roles are filled during peak business cycles or project launches. Keep your eyes peeled for announcements or staffing needs from companies like Jobtailor; they might be looking for temporary support during busy times.
✨Showcase Your Flexibility
In temporary roles, adaptability is key. When you're chatting with potential employers, emphasise your ability to quickly adjust to new challenges and demands. Highlight specific instances where you've successfully managed change or stepped into new projects on short notice.
✨Join Corporate Management Forums
Get involved in online corporate management forums or local business groups. Networking in these spaces can help you discover temporary opportunities as well as gather insights about industry trends. Plus, being active in these communities can help you establish yourself as a knowledgeable candidate when applying to places like Jobtailor.
We think you need these skills to ace Executive Assistant – Mat Cover, 5-month FTC in London
Some tips for your application 🫡
Highlight Your Leadership Experience:For a role in corporate leadership management, it’s crucial to emphasise your past leadership experiences. Mention specific projects where you led teams or initiatives, detailing the outcomes and skills you developed. This shows that you understand what it takes to guide a team and deliver results.
Show Your Adaptability for Temporary Roles:Since this is a temporary position, employers will be looking for someone who can hit the ground running. In your cover letter, explain why you're interested in a temporary role at Jobtailor and how your previous experience equips you to adapt quickly to new challenges.
Include Relevant Certifications:If you have any certifications in project management, team leadership, or similar areas, definitely include them in your CV. These credentials can set you apart from other applicants, showing you’re not just qualified but also committed to your professional growth.
Tailor Your CV to the Company Culture:Take some time to research Jobtailor's values and leadership style. Adjust your CV language and examples to reflect their culture, demonstrating that you're not only a good fit for the job itself but for the organisation as a whole. This adds a personal touch that can really make your application stand out.
How to prepare for a job interview at Jobtailor
✨Show Off Your Leadership Stories
For a temporary role in corporate leadership management, we want to hear your stories! Think of specific examples where you’ve led teams or projects successfully, particularly under tight deadlines or challenging situations. This isn't just about what you did, but how your actions positively impacted the team or the business.
✨Be Ready for Situational Questions
Expect situational interview questions where you'll need to demonstrate your problem-solving and decision-making skills. Think of common scenarios in corporate settings, like managing a conflict or implementing a new strategy, and practice articulating your thought process and outcomes. This will help show off your ability to navigate corporate complexities.
✨Talk Strategy, Not Just Tasks
In a temporary leadership role, understanding the bigger picture is crucial. Brush up on strategic management principles and be prepared to discuss how you can quickly adapt and contribute to the company's objectives. Consider how you would initiate change or drive efficiency within a limited time frame—this will show that you're ready to hit the ground running!
✨Demonstrate Flexibility and Adaptability
Given the temporary nature of this position, we need to see how adaptable you are! Think of examples where you've had to adjust your leadership style or approach based on team dynamics or company culture. We want to know how you can blend in quickly while still making an impact during a short-term engagement.
