At a Glance
- Tasks: Support the Executive Committee with seamless communication and complex scheduling.
- Company: Join a dynamic team in a fast-paced corporate environment.
- Benefits: Gain valuable experience, develop skills, and enjoy a collaborative culture.
- Other info: Opportunity to work in a supportive environment with potential for career growth.
- Why this job: Be a key player in a high-performing team and enhance your professional network.
- Qualifications: Experience with C-level executives and strong Microsoft Office skills required.
The predicted salary is between 40000 - 50000 £ per year.
Responsibilities
- Act as a trusted partner to the Ex Co, ensuring seamless communication between the leadership team, employees, clients, and external partners.
- Manage complex diaries and schedules across multiple time zones, navigating competing priorities with confidence and discretion.
- Coordinate company-wide logistics such as All Parties Calls, offsites, and leadership events.
- Oversee global travel arrangements, including flights, accommodation, and ground transport.
- Handle visa applications and travel documentation for Ex Co members (e. g. US ESTA and India business visas).
- Prepare and format documents, reports, and presentations for both internal and external audiences.
- Manage expenses and reimbursements using Concur, ensuring accuracy and compliance.
- Maintain well-organised electronic filing systems and support smooth information flow across teams.
- Build strong, collaborative relationships across the business and help foster a connected, high-performing Executive Support team.
- Handle sensitive information with the highest level of professionalism and confidentiality.
Requirements
- Experience working with C-level (or clearly demonstrated ability to immediately step up into such a role)
- Strong proficiency in Microsoft Office (Word, Excel, Power Point, Outlook).
- Experience using Concur or similar tools for expense and travel management.
- Exceptional organisational skills and attention to detail — you’ll be the person who spots what others miss.
- Excellent written and verbal communication skills.
- A calm, solutions-focused approach, even when things get busy.
- A positive, collaborative mindset — someone who leads by example and contributes to a supportive team culture.
- Discretion, professionalism, and integrity in everything you do.
- ATS Optimization Keywords
- Hard Skills
- Microsoft Office
- Concur
- expense management
- travel management
- document preparation
- report formatting
- presentation preparation
- Soft Skills
- organisational skills
- attention to detail
- written communication
- verbal communication
- solutions-focused
- collaborative mindset
- discretion
- professionalism
- integrity
- #J-18808-Ljbffr
We think you need these skills to ace Executive Assistant – Mat Cover, 5-month FTC
Diary Management
Complex Scheduling
Logistics Coordination
Global Travel Arrangements
Visa Application Handling
Document Preparation
Report Formatting
