Event Manager

Responsibilities

• Plan and execute 10–12 large‑scale events annually across up to 15 countries, including leadership conferences, devotionals, and multi‑day regional events.
• Oversee the full event lifecycle from concept through execution and post‑event evaluation.
• Manage complex event budgets, ensuring responsible stewardship of resources and consistently high‑quality outcomes.
• Serve as the central coordination point across all departments, including the Area Presidency, Director of Temporal Affairs, Facilities Management, Communications, Security, Travel, and external vendors (transportation, accommodation, catering, etc.).
• Align teams through structured planning, clear documentation, and proactive communication.
• Resolve cross‑departmental challenges and ensure unified execution across all stakeholders.
• Conduct detailed on‑site visits to evaluate venues, logistics, attendee flow, and operational risks.
• Lead walkthroughs with internal teams and vendors to ensure readiness and alignment.
• Identify risks early and implement mitigation strategies to support smooth execution.
• Be physically present on‑site before and during events to oversee setup, rehearsals, and live operations.
• Make real‑time decisions and adjustments, in coordination with the Area Presidency, to accommodate leadership needs, schedule changes, and unforeseen challenges.
• Maintain high standards of professionalism, discretion, and calm leadership under pressure.
• Collaborate closely with the Area Presidency, General Authorities, and executive leadership teams to plan and deliver events.
• Partner with Area Seventies, stake presidents, and local leadership to coordinate regional logistics and participation.
• Support high‑profile and sensitive engagements with professionalism and situational awareness.
• Coordinate all logistics, including venue sourcing, accommodation blocks, transportation, catering, permits, and staffing.
• Manage vendor relationships, negotiate contracts, and ensure delivery against agreed expectations.
• Oversee complex logistics such as multi‑hotel contracts and rooming lists, international travel coordination, and large group movements.
• Develop detailed event plans, timelines, and documentation.
• Lead cross‑functional teams and volunteers to deliver a high‑quality attendee experience.
• Continuously refine event processes based on feedback and execution outcomes.
• Actively contribute to cross‑functional committees and broader Area Office initiatives, providing operational expertise and supporting additional organizational projects.
• Manage budgeting, forecasting, tracking, and reconciliation for all events.
• Ensure cost‑effective use of resources while maintaining quality and experience standards.
• Negotiate vendor pricing and oversee contract approvals.

Requirements

• Bachelor’s degree in business, communications, public relations (or related field), or applicable equivalent experience.
• 5+ years of experience in event management, public relations, or related field.
• Exceptional ability to organize and coordinate all phases and details of event management, including large and complex events across multiple countries.
• Strong project management and communication skills, with the ability to engage effectively with individuals at all levels, including senior leadership.
• Proficiency in a variety of software and tools for generating documents, schedules, and event coordination materials.
• Excellent communication skills, with the ability to make calm and rational decisions.
• Strong problem‑solving skills, with creativity and adaptability to anticipate and resolve issues.
• Self‑starter attitude with the ability to work under pressure, meet tight deadlines, and adapt to changing schedules.
• Willingness to travel.
• Proficiency in English is required; Portuguese is a plus.