Payroll Associate in Essex

Responsibilities

• Play a pivotal role in delivering a first-class payroll service to Gravita clients and stakeholders.
• Responsible for the end-to-end processing of client payrolls across a variety of pay cycles, including weekly, fortnightly, monthly, quarterly, and annual frequencies.
• Work closely with the Payroll Manager and Associate Payroll Manager to enhance accuracy, streamline processes, and drive continuous improvements in efficiency.
• Maintain ongoing communication with HM Revenue & Customs (HMRC) to ensure compliance with statutory obligations.
• Accurately manage all online payroll filings, Real Time Information (RTI) submissions, and correspondence, ensuring deadlines are consistently met.
• Administer workplace pension auto-enrolment duties using integrated payroll systems.
• Handle essential HMRC documentation such as starter checklists, P45s, and P60s to ensure smooth employee onboarding and offboarding, and maintain accurate records for audit and compliance purposes.
• Complete year-end processes including P60 production, final submissions to HMRC, reconciliation tasks, and preparation of payroll summaries for client records and internal reporting.
• Stay informed of changes in employment and payroll legislation.
• Proactively adapt processes and advise clients on regulatory updates to maintain full compliance.
• Commit to completing relevant CPD hours annually, keeping up to date with industry best practices, software developments, and regulatory changes to enhance technical knowledge and service delivery.
• Operate Paycircle and other modern payroll platforms efficiently, utilising cloud-based functionalities for real-time collaboration, client access, and data security.
• Act as a trusted point of contact for clients on payroll-related matters.
• Resolve issues professionally and proactively while providing guidance and building strong, long-term relationships.
• Prepare and issue accurate client invoices.
• Monitor receivables and follow up on outstanding payments in a professional manner to support healthy cash flow.
• Contribute to the smooth functioning of the payroll service by undertaking a variety of administrative and support tasks as needed, demonstrating flexibility and a collaborative mindset.

Requirements

• Solid understanding of payroll legislation and auto enrolment processes.
• Some experience processing weekly and monthly payrolls, ideally in a bureau or client-facing environment.
• Proficient in payroll software, with Paycircle or similar (preferred).
• Strong attention to detail and accuracy.
• Strong communication skills, clear and effective in both verbal and written forms.
• Confident with IT systems and spreadsheet tools (including formulas).
• Skilled at building client relationships and managing a portfolio.
• CIPP qualification or equivalent (preferred).
• Engage in relevant Continuing Professional Development (CPD) and training to maintain professional competence and stay up to date with legislation, industry standards, and best practice.
• Proactive in learning and professional development.
• Ability to work independently and collaboratively within a team environment.