- Facilitate the smooth running of the Fiction editorial department
- Provide administrative and editorial support to the Publishing Director and Editorial Director, and Publishers when requested
- Assist with desk editing, preparing prelims, coordinating copyedits, proofreading, collation and amendments
- Read submissions and submit reader reports
- Update weekly team editorial meeting minutes
- Manage freelance editorial bookings and schedules
- Proofread jacket, catalogue, AI and divisional copy
- Organise back ads and extra endmatter
- Write or adapt copy as required
- Perform ebook editorial checks and voucher proof checking
- Liaise with production teams and editors to help meet critical paths
- Act as first point of contact for general editorial queries
- Create and update metadata
- Create and circulate digital bound proofs
- Raise purchase orders and send books to authors and agents
- Organise author/publication gifts and handle day-to-day communications
- Update presentations and assist with bound proof mailings
- Maintain HQ bookshelves and perform monthly stock checks
- Handle book and author orders
- Create PowerPoint presentations
- Book visitors and meeting rooms and organise meeting technology
- Take minutes and organise agendas for weekly Title/Subtitle meetings
- Organise prize submissions
- Assist with author/freelance database management
- Support Publishers and Publishing Directors with other tasks as required
Requirements
- Some administrative and organisation experience
- An effective multi-tasker, with experience of coping in a pressurised environment
- Digitally savvy
- A passion for HQ titles and commercial fiction books, particularly romance
- Excellent command of the English language
- Effective communicator at all levels
- Excellent attention to detail
- Voracious reader of commercial fiction
- Advanced MS Word, Excel, PowerPoint
- Some experience working with Adobe is desirable
- Excellent organisational skills
- Strong verbal and written communication skills
- Reliable, with the ability to use own initiative
- Flexible, proactive and a team player
Demonstrates strong organizational and administrative skills to support editorial processes, including proofreading, copyediting, and managing schedules. Proficient in advanced MS Office applications and effective communication, with a passion for commercial fiction.
Highest-signal resume keywords
- Advanced MS Word
- Advanced MS Excel
- Advanced MS PowerPoint
- Proofreading
- Copyediting
Hard Skills
- Proofreading
- Copyediting
- Desk Editing
- Preparing Prelims
- Collation
- Amendments
- Creating Metadata
- Ebook Editorial Checks
- Writing or Adapting Copy
- Organizing Prize Submissions
Soft Skills
- Effective Communication
- Attention to Detail
- Multi-tasking
- Reliability
- Flexibility
Industry Keywords
- Editorial Support
- Publishing
- Commercial Fiction
- Reader Reports
- Freelance Editorial Management
Tools & Technologies
- Adobe
- PowerPoint
- Excel
- Word
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Editorial Assistant employer: Jobtailor
As a Client Services Coordinator at our dynamic company, you will thrive in a supportive work culture that prioritises employee growth and development. We offer comprehensive training, opportunities for advancement, and a collaborative environment where your contributions are valued. Located in a vibrant area, our team enjoys a healthy work-life balance and the chance to engage with diverse clients, making every day rewarding and meaningful.
