Bid/Proposal Manager

• Manage the end-to-end IFM proposal and presentation development process
• Participate in IFM bid meetings to understand client objectives, operational requirements and win strategy
• Develop strategic messaging, win themes and creative design approaches articulating the IFM solution and client value proposition
• Coordinate with Central Bids, IFM operations, solutioning, transition, commercial and subject matter experts
• Develop tailored IFM proposals describing the operating model, service delivery approach, mobilisation plan, governance structure and solution value
• Identify graphic design needs and engage Central Bids to source design resources
• Manage production and on-time electronic and/or hardcopy delivery to clients
• Write, edit, format and proof proposal and presentation deliverables
• Conduct red team reviews to ensure high-quality work products
• Manage presentations, clarifications, follow-up requests and best-and-final-offer materials
• Organise and attend pursuit preparation sessions, including kick-offs, storyboarding, solution reviews, red team reviews and presentation rehearsals
• Support the Head of Bid Management and Senior Proposal Managers on strategic bids
• Support new content development efforts and strategic firm initiatives
• Ensure deliverables align with the firm’s brand
• Perform pursuit close-out activities and upload revised and new content to the Global content library
• Develop working relationships with subject matter experts, operations leads, transition teams, commercial teams, service line leads and senior GOS leadership
• Perform other related duties as required or requested

Requirements

• Bachelor’s degree in marketing, communications, business, or related field preferred
• APMP qualification a plus
• At least 3-5 years’ experience in a bid management environment
• Experience in an IFM environment is essential
• Demonstrated ability to assimilate, coordinate and respond to regional and global IFM RFIs, RFPs and presentation requirements
• Experience in Real Estate preferred
• Excellent English Language skills
• Excellent written and verbal communication skills
• Detail-oriented; strong organizational skills and effective time management
• Ability to repurpose existing content or create new written material as needed
• Ability to interface with people at all levels of the organisation, including senior executives and cross-functional and regional teams
• Ability to work well and thrive under pressure within sometimes rapidly changing work requirements
• Ability to maintain strict confidentiality of sensitive information
• High level of proficiency with Microsoft Office applications (Word, Excel, PowerPoint) and Adobe Acrobat
• Experience with SharePoint
• Experience of utilising CoPilot (or similar) in a Bid environment

Core Competencies

Demonstrates expertise in bid management, including proposal development, strategic messaging, and client engagement within the Integrated Facilities Management (IFM) sector. Proficient in coordinating cross-functional teams and delivering high-quality proposals that align with organizational branding and client objectives.

Highest-signal resume keywords

• Bid Management Experience
• Integrated Facilities Management (IFM)
• Proposal Development
• Excellent Written And Verbal Communication Skills
• Microsoft Office Proficiency

Hard Skills

• Proposal Development
• Strategic Messaging
• Content Creation
• RFI/RFP Response
• Graphic Design Coordination
• Time Management
• Detail-Oriented
• Client Value Proposition Articulation
• Governance Structure Development
• Mobilisation Plan Development

Soft Skills

• Organizational Skills
• Interpersonal Skills
• Ability To Work Under Pressure
• Confidentiality Maintenance
• Collaboration

Certifications & Qualifications

• APMP Qualification

Industry Keywords

• Integrated Facilities Management
• Real Estate
• Bid Meetings
• Client Objectives
• Service Delivery Approach
• Pursuit Preparation
• Red Team Reviews
• Content Library Management
• Cross-Functional Teams
• Senior Executive Engagement

Tools & Technologies

• Microsoft Office
• Adobe Acrobat
• SharePoint
• CoPilot