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- Tasks: Join our busy Parts Department as a Parts Administrator, handling stock receipting and purchase orders.
- Company: Be part of a dynamic team in a fast-paced environment focused on stock control.
- Benefits: Enjoy a structured work schedule with occasional Saturdays and opportunities for growth.
- Why this job: This role offers hands-on experience in a critical department, perfect for those eager to learn.
- Qualifications: Attention to detail and strong admin skills are key; experience with Keyloop/Autoline is a plus.
- Other info: A positive attitude and teamwork spirit are essential for success in this role.
The predicted salary is between 24000 - 36000 £ per year.
The Parts Administrator role is office based, within the Stock Control function, which is an extremely busy, pressured environment and is a critical position within the Parts Department. One of the role holder’s key responsibilities includes, but is not limited to, receipting the company’s stock and verifying it for payment. It is essential you possess a flexible and positive can-do attitude, along with a willingness to learn and be part of a team. 8-4.30 with some Saturdays.
Main Duties and Responsibilities:
- Stock receipting
- Purchase order creation
- Manufacturer liaison
- Manufacturer documentation cross-reference
- Supplier invoice / credit reconciliation and verification
- Customer invoicing and crediting
- Discrepancy claim processing and progression
- Surcharge Claim processing and progression
- Stock taking
- Carry out general administration duties
- Any reasonable duties as requested by management
Person Specification:
- Parts Department - Keyloop/Autoline experience desired but not essential
- High level of accuracy and attention to detail
- Excellent administration skills
- Enthusiastic
- Approachable
- Flexible
- Outstanding organisation skills
- Computer literate (Word, Excel and Outlook)
- Good, clear telephone manner
Parts Administrator employer: Jobsworth Recruitment Solutions LTD
Contact Detail:
Jobsworth Recruitment Solutions LTD Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Parts Administrator
✨Tip Number 1
Familiarise yourself with stock control processes and terminology. Understanding the basics of stock receipting and purchase order creation will give you a solid foundation to discuss during your interview.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've managed multiple tasks in a busy environment. This will demonstrate your ability to thrive under pressure, which is crucial for this role.
✨Tip Number 3
Highlight your computer literacy, especially with Word, Excel, and Outlook. Be ready to discuss specific instances where you've used these tools to improve efficiency or accuracy in your previous roles.
✨Tip Number 4
Emphasise your positive attitude and willingness to learn. Prepare to share examples of how you've adapted to new challenges or learned new skills quickly, as this aligns perfectly with the team's needs.
We think you need these skills to ace Parts Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Parts Administrator role. Emphasise your attention to detail, administration skills, and any experience with stock control or similar environments.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the company. Mention specific duties from the job description, such as stock receipting and purchase order creation, and explain how your background makes you a great fit.
Highlight Relevant Skills: In your application, clearly outline your computer literacy, particularly with Word, Excel, and Outlook. If you have experience with Keyloop/Autoline, be sure to mention it, even if it's not essential.
Show Your Team Spirit: Since the role requires a flexible and positive attitude, include examples in your application that demonstrate your ability to work well in a team and adapt to busy, pressured environments.
How to prepare for a job interview at Jobsworth Recruitment Solutions LTD
✨Show Your Attention to Detail
Given the role's emphasis on accuracy, be prepared to discuss examples from your past experiences where your attention to detail made a significant impact. Highlight any specific instances where you caught errors or improved processes.
✨Demonstrate Your Team Spirit
The Parts Administrator role requires a positive can-do attitude and teamwork. Be ready to share stories that showcase your ability to work collaboratively, support colleagues, and contribute to a positive work environment.
✨Familiarise Yourself with Stock Control Processes
Even if you don't have direct experience with Keyloop/Autoline, understanding basic stock control principles will help. Research common practices in stock receipting and purchase order creation to show your initiative and willingness to learn.
✨Prepare for Administrative Scenarios
Since the role involves various administrative duties, think of examples where you've successfully managed multiple tasks or resolved discrepancies. Be ready to explain how you prioritise tasks and maintain organisation under pressure.
