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For Companies At a Glance
- Tasks: Support the owner with diary management, travel coordination, and presentation preparation.
- Company: Join Ogle Group Holdings, a creative agency shaping immersive brand experiences.
- Benefits: Part-time remote work, competitive salary, and flexible location.
- Why this job: Be part of a dynamic team and contribute to exciting projects for global brands.
- Qualifications: Experience in agency support, strong PowerPoint skills, and excellent communication.
- Other info: Ideal for creative individuals seeking growth in a collaborative environment.
The predicted salary is between 32000 - 36000 £ per year.
Overview
This role is suitable for a creative/design industry professional seeking part-time work. Location flexibility includes easy reach to Leamington Spa and South Leicestershire; optional office space is available in South Leicestershire. Pro rata salary: £40-£45k.
Working Pattern: 3 days per week, must include a Monday.
About Ogle Group Holdings - ISI Global
We are partnering with Ogle Group Holdings, the Holding Company of ISI Global, a creative retail design and brand experience agency delivering impactful, immersive environments for global brands. The agency combines strategic thinking, creative excellence, and technical delivery to create engaging physical and digital retail experiences. They are 67 people strong, with headquarters in Lutterworth and an office in Poland. They work with leading household name brands to deliver work in the UK, Europe and the USA. Teams consist of client services, project management, creative, installation plus business support. The agency has a strong vision for growth.
Role Overview
ISI Global is seeking a highly organised, proactive, and professional Executive Personal Assistant to provide support to the owner of the agency. This role is key to enable this owner to prioritise workload and growth of the business. It will combine traditional executive support with creative and operational business coordination. An important focus is the ability to work collaboratively, contributing to as well as translating notes, ideas, and verbal input into clear, well-structured, and visually polished PowerPoint presentations. This is a part-time role (3 days per week), ideal for an organised individual with good business acumen who has experience in the creative industry with agency-side experience.
Key Responsibilities
- Executive & Diary Support: Manage the owner's diary, appointments, and scheduling, proactively prioritising time and resolving conflicts. Coordinate UK and international travel, including flights, accommodation, itineraries, and meeting logistics. Manage some inbox communications, drafting responses where appropriate and ensuring timely follow-up. Prepare agendas, briefing notes, and supporting materials ahead of meetings. Liaising with clients on the owner's behalf when needed.
- Presentation & Document Preparation: Translate rough notes, early-stage ideas, and verbal input into well-structured, compelling presentation decks. Ensure presentations are clear, on-brand, and professionally formatted. Draft, edit, and proofread reports, proposals, and written communications as required.
- Communication & Stakeholder Liaison: Act as a trusted point of contact on behalf of the owner, managing communications with senior team members, clients, and external partners. Handle sensitive and confidential information with discretion and professionalism. Ensure key actions, deadlines, and decisions are followed up and progressed.
- Meetings & Operational Support: Coordinate meetings, prepare materials, and record actions or notes when required. Assist with ad-hoc research and special projects. Support in tidying up and maintaining a CRM for efficient lead tracking and client development.
- Financial & Administrative Support: Manage the owner's expenses, including processing, reconciliation, and submission. Liaise with finance teams or external accountants as required to ensure timely processing and accuracy.
Skills & Experience Required
- Proven experience in a co-ordination and support role, agency-side.
- Strong experience or ability to create PowerPoint presentations, with a good design eye and writing ability with a focus on clarity of communication.
- Excellent written and verbal communication skills.
- Highly organised with strong attention to detail.
- Ability to manage multiple priorities independently and work with discretion.
- Experience working in a creative, agency, or client-facing environment.
- Strong proficiency in Microsoft Office (PowerPoint, Word, Outlook, Excel).
- Confidence supporting senior stakeholders in a fast-moving business.
Personal Attributes
- Proactive, calm, and solutions-focused.
- Confident communicator with strong judgement.
- Flexible, adaptable, and comfortable with changing priorities.
- Professional, reliable, and highly trustworthy.
- Good sense of humour!
Please apply with your CV or get in touch to find out more.
Executive Personal Assistant in Royal Leamington Spa employer: Jobster
Contact Detail:
Jobster Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Personal Assistant in Royal Leamington Spa
✨Tip Number 1
Network like a pro! Reach out to your connections in the creative industry and let them know you're on the hunt for an Executive Personal Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Nail that interview prep! Research Ogle Group Holdings and their projects, so you can show off your knowledge during interviews. Tailor your responses to highlight how your skills align with their needs, especially in managing diaries and creating stunning presentations.
✨Tip Number 3
Showcase your creativity! When applying, consider including a portfolio of your best PowerPoint presentations or any relevant design work. This will give potential employers a taste of your style and capabilities right off the bat.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team at Ogle Group Holdings.
We think you need these skills to ace Executive Personal Assistant in Royal Leamington Spa
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that align with the Executive Personal Assistant role. Highlight your agency-side experience and any relevant creative industry roles to catch our eye!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you're the perfect fit for this part-time role. Don’t forget to mention your organisational skills and how you can support the owner effectively.
Show Off Your Presentation Skills: Since creating polished PowerPoint presentations is key, consider including a sample of your work or mentioning specific projects where you’ve excelled in this area. We love seeing creativity in action!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Jobster
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Personal Assistant role. Familiarise yourself with the key responsibilities and required skills mentioned in the job description. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Creative Side
Since this position is within a creative agency, be prepared to discuss your design experience and how it relates to creating compelling presentations. Bring examples of your previous work or even a mock-up presentation to demonstrate your skills. This will set you apart from other candidates.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and how you handle multiple priorities. Think of specific examples from your past roles where you successfully managed conflicting schedules or resolved issues proactively. This will showcase your organisational skills and ability to work under pressure.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready about the company culture, team dynamics, or future projects. This shows your genuine interest in the role and helps you gauge if the company is the right fit for you. Plus, it’s a great way to engage with the interviewer!
