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- Tasks: Lead bespoke guest experiences at thrilling Formula 1 races and manage premium programmes.
- Company: Join the legendary Williams Racing team, a top contender in Formula 1 history.
- Benefits: Enjoy generous holidays, vibrant staff events, gym access, and a subsidised restaurant.
- Why this job: Be part of an exciting, fast-paced environment that drives innovation in motorsport.
- Qualifications: Experience in hospitality or events management is essential; budget management skills are a plus.
- Other info: Work with a diverse team and enjoy excellent career growth opportunities.
The predicted salary is between 36000 - 60000 £ per year.
For almost 50 years, Williams has been at the forefront of one of the fastest sports on the planet, being one of the top three most successful teams in history competing in the FIA Formula 1 World Championship. The British squad boasts 16 F1 World Championship titles to its name. Since its foundation in 1977 by the eminent, late Sir Frank Williams and engineering pioneer Sir Patrick Head, the team has won nine Constructors’ Championships. The team has made history before and is out to make it again with a long-term mission to evolve and return to the front of the grid.
As Hospitality & Events Manager, you will lead the end to end delivery of bespoke guest experiences at Formula 1 races, bringing Williams F1 partnerships to life on the global stage. Working closely with Partners and Partner Managers, you will translate commercial objectives into seamless, premium programmes that reflect the precision and prestige of the Williams brand.
The role will be responsible for programme proposal, planning, execution, and on-site delivery, acting as the primary point of contact for partners while ensuring exceptional attention to detail, strong supplier management, and robust budget control.
As a Hospitality & Events Manager, you will be responsible for the organisation and delivery of end-to-end guest management programmes for allocated races. This includes, but is not limited to:
- Guest Programme Planning & Delivery: Work closely with Partners and Partner Managers to establish objectives and requirements for each race.
- Guest Programme Planning & Delivery: Develop comprehensive guest programme proposals for internal approval, aligned to partner objectives and budgets.
- Guest Programme Planning & Delivery: Own the end-to-end guest journey for allocated races, from pre-event planning through to post-event delivery.
- Guest Programme Planning & Delivery: Utilise guest registration portals to gather guest data, manage guest communications, and produce personalised itineraries.
- Guest Programme Planning & Delivery: Maintain and update guest itineraries in real time throughout the race weekend to reflect schedule changes.
- Guest Programme Planning & Delivery: Act as the primary point of contact for partners regarding guest programme delivery.
- Travel, Accommodation & Logistics: Source and manage accommodation solutions for guest programmes.
- Travel, Accommodation & Logistics: Manage hotel rooming lists, guest lists, and on-site guest requirements.
- Travel, Accommodation & Logistics: Work with suppliers to procure and manage in-country transport, including airport transfers, circuit transport, dinners, and events.
- Travel, Accommodation & Logistics: Coordinate complex travel and logistics schedules to ensure a seamless guest experience.
- Events, Dining & Activations: Source and book dinner reservations and venues in line with partner briefs and guest profiles.
- Events, Dining & Activations: Work with partners to plan and deliver bespoke dinners and events, including creative concepts, logistics, and execution.
- Events, Dining & Activations: Liaise with internal teams and external suppliers to ensure all activations meet brand and quality standards.
- Events, Dining & Activations: Procure custom gifting in line with partner objectives, managing production, freight, and delivery timelines.
- Supplier & Budget Management: Manage relationships with key suppliers, ensuring service delivery meets agreed standards.
- Supplier & Budget Management: Track programme budgets accurately, ensuring all activity is delivered within approved budgets.
- Supplier & Budget Management: Maintain clear financial tracking and ensure compliance with Williams financial processes.
- On-Site Delivery: Attend allocated races and manage the full guest programme on site.
- On-Site Delivery: Oversee suppliers, transport providers, hotels, and venues on site.
- On-Site Delivery: Deliver high-touch guest hosting, ensuring a premium and seamless experience.
- On-Site Delivery: Resolve issues proactively and calmly in a fast-paced, high-pressure environment.
- Team Management & Collaboration: Line manage a direct report, providing clear direction, support, and development.
- Team Management & Collaboration: Work closely with the wider Hospitality & Events team to ensure alignment across programmes.
- Team Management & Collaboration: Collaborate with internal stakeholders across Partnerships, Marketing, Operations, and Finance.
Key Accountabilities:
- Deliver end-to-end guest management programmes to the highest standard.
- Maintain exceptional levels of accuracy, organisation, and attention to detail.
- Manage budgets responsibly and in compliance with Williams processes.
- Act as a professional, confident, and trusted ambassador for Williams at all times.
- Ensure understanding of and compliance with health and safety obligations.
- Work in line with Williams Values & Behaviours, encouraging others to do the same.
- Identify opportunities for continuous improvement in guest experience delivery.
Qualifications:
- Proven experience in hospitality, events, guest management, or travel management.
- Experience delivering complex, high-touch guest programmes.
- Experience managing budgets and working within defined processes.
- Second language advantageous but not essential.
We fuel our team with a competitive benefits package, including generous holidays, vibrant staff events, a subsidised onsite restaurant, and a range of car schemes. Stay energised with 24/7 access to our gym and free fitness classes like outdoor boot camps, Pilates, and Yoga. With free parking and sprawling green spaces, you’ve got the perfect space to recharge and refocus. Join a fast-paced, future-thinking team that’s driving innovation and pushing past engineering boundaries. At Atlassian, Williams Racing is an equal opportunity employer that values diversity and inclusion. We are happy to discuss reasonable job adjustments.
Hospitality and Events Manager - Williams Racing in London employer: Jobster
Contact Detail:
Jobster Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Hospitality and Events Manager - Williams Racing in London
✨Tip Number 1
Network like a pro! Attend industry events, connect with people on LinkedIn, and don’t be shy about reaching out to current employees at Williams Racing. A friendly chat can sometimes lead to opportunities that aren’t even advertised!
✨Tip Number 2
Show off your personality! When you get the chance for an interview or informal meet-up, let your passion for hospitality and events shine through. Share your ideas on how you’d elevate guest experiences at F1 races – they’ll love your enthusiasm!
✨Tip Number 3
Be prepared to discuss your past experiences in detail. Think of specific examples where you’ve managed complex events or budgets. This will show that you’re not just talk; you’ve got the skills to back it up!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in being part of the Williams Racing team!
We think you need these skills to ace Hospitality and Events Manager - Williams Racing in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Hospitality & Events Manager role. Highlight your experience in managing high-touch guest programmes and any relevant achievements that align with our values at Williams Racing.
Showcase Your Attention to Detail: In this role, attention to detail is key! Use specific examples in your application to demonstrate how you've successfully managed complex logistics or budgets in past positions. We want to see how you ensure everything runs smoothly.
Be Authentic: Let your personality shine through in your application. We’re looking for someone who can represent the Williams brand confidently. Share your passion for hospitality and events, and why you want to be part of our team!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details you need about the role and our company culture there!
How to prepare for a job interview at Jobster
✨Know Your F1 Facts
Brush up on your knowledge of Williams Racing and the F1 world. Understand their history, key achievements, and current partnerships. This will not only show your enthusiasm for the role but also help you connect with the interviewers.
✨Showcase Your Event Management Skills
Prepare specific examples from your past experiences that highlight your ability to manage complex events. Discuss how you've handled guest programmes, logistics, and supplier relationships, as these are crucial for the Hospitality & Events Manager role.
✨Demonstrate Attention to Detail
Since this role requires exceptional attention to detail, be ready to discuss how you ensure accuracy in planning and execution. You might want to share a story where your meticulousness made a significant difference in an event's success.
✨Ask Insightful Questions
Prepare thoughtful questions about the team dynamics, the types of events you'll be managing, and how success is measured in this role. This shows your genuine interest and helps you assess if the company culture aligns with your values.
