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For Companies At a Glance
- Tasks: Coordinate guest experiences at thrilling Formula 1 races and ensure seamless event execution.
- Company: Join the legendary Williams Racing team, a leader in Formula 1 history.
- Benefits: Gain hands-on experience in high-end hospitality and international events.
- Why this job: Be part of an iconic team and create unforgettable moments for guests.
- Qualifications: Strong organisational skills and a passion for events and hospitality.
- Other info: Dynamic role with opportunities to grow in a fast-paced environment.
The predicted salary is between 30000 - 42000 £ per year.
For almost 50 years, Williams has been at the forefront of one of the fastest sports on the planet, being one of the top three most successful teams in history competing in the FIA Formula 1 World Championship. The British squad boasts 16 F1 World Championship titles to its name.
Role Purpose
The Hospitality & Events Coordinator will support the delivery of end-to-end guest management programmes at Formula 1 races. Working closely with the Hospitality & Events Manager, the role will assist in the planning, coordination, and on-site execution of guest programmes, ensuring a seamless and premium experience for partners and guests. This role is highly operational and detail-focused, supporting guest communications, logistics, supplier coordination, and on-site hosting while developing strong experience in high-end hospitality and international event delivery.
Main Duties
- Guest Programme Support
- Coordination of guest programmes in line with partner objectives.
- Assist with guest registration portals, guest data collection, and guest communications.
- Prepare and maintain guest lists and personalised itineraries.
- Act as a point of contact for guest queries in conjunction with the Hospitality & Events Manager.
- Travel, Accommodation & Logistics
- Assist with accommodation coordination, including rooming lists and guest lists.
- Support transport bookings and logistics between airports, hotels, circuits, and events.
- Help manage logistics schedules to ensure smooth guest movements.
- Events, Dining & Gifting
- Sourcing and booking of dining venues and event spaces.
- Assist with planning and delivery of dinners and bespoke events.
- Procurement, packing, freight, and delivery of custom gifting.
- Supplier, Budget & Admin Support
- Supplier coordination and day-to-day communications.
- Assist with budget tracking and cost capture in line with Williams processes.
- Raise purchase orders and invoice requests as instructed.
- Track supplier invoices.
Hospitality and Events Coordinator - Williams Racing in London employer: Jobster
Contact Detail:
Jobster Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Hospitality and Events Coordinator - Williams Racing in London
✨Tip Number 1
Network like a pro! Get out there and connect with people in the hospitality and events industry. Attend events, join relevant groups on social media, and don’t be shy to reach out to folks at Williams Racing. You never know who might help you land that dream role!
✨Tip Number 2
Show off your skills! When you get the chance to chat with someone from Williams or during an interview, highlight your experience in guest management and event coordination. Share specific examples of how you've made events run smoothly and created memorable experiences.
✨Tip Number 3
Be proactive! If you see a job opening at Williams Racing, don’t just sit back. Apply through our website and follow up with a friendly email expressing your enthusiasm for the role. It shows initiative and can set you apart from other candidates.
✨Tip Number 4
Stay organised! Keep track of all your applications and networking efforts. Use a simple spreadsheet to note down who you’ve spoken to, what roles you’ve applied for, and any follow-up actions. This will help you stay on top of your job search and make a great impression when you follow up.
We think you need these skills to ace Hospitality and Events Coordinator - Williams Racing in London
Some tips for your application 🫡
Show Your Passion for F1: When you're writing your application, let your love for Formula 1 shine through! We want to see how your enthusiasm aligns with our mission at Williams Racing. Share any relevant experiences or events you've attended that fuel your passion for the sport.
Be Detail-Oriented: As a Hospitality & Events Coordinator, attention to detail is key. Make sure your application is free from typos and errors. We appreciate a well-structured application that reflects your organisational skills and ability to manage multiple tasks seamlessly.
Tailor Your Application: Don’t just send a generic application! Take the time to tailor your CV and cover letter to highlight your relevant experience in hospitality and event management. Show us how your skills can contribute to creating unforgettable experiences for our guests.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive and keen to join the Williams Racing team!
How to prepare for a job interview at Jobster
✨Know Your F1 Facts
Brush up on your knowledge of Williams Racing and the F1 world. Understanding the team's history, achievements, and current goals will show your genuine interest in the role and the sport. Be ready to discuss how you can contribute to their mission of returning to the front of the grid.
✨Showcase Your Organisational Skills
As a Hospitality and Events Coordinator, attention to detail is key. Prepare examples from your past experiences where you've successfully managed logistics or coordinated events. Highlight your ability to juggle multiple tasks while maintaining a high standard of service.
✨Prepare for Guest Interaction Scenarios
Think about potential guest queries or issues that might arise during an event. Prepare responses that demonstrate your problem-solving skills and your commitment to providing a seamless experience. Role-playing these scenarios with a friend can help you feel more confident.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready. Inquire about the team’s approach to guest experience or how they measure success in their events. This shows your enthusiasm for the role and helps you gauge if it's the right fit for you.
