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- Tasks: Manage diaries, welcome visitors, and support office operations in a dynamic retail environment.
- Company: Join the Theo Paphitis Retail Group, a leader in the UK retail scene.
- Benefits: Competitive salary, apprenticeship opportunities, generous holiday, and staff discounts.
- Why this job: Be part of a vibrant team and gain valuable experience in a fast-paced setting.
- Qualifications: Strong admin skills, GCSEs in Maths and English, and a proactive attitude.
- Other info: Perfect for those looking to grow in a supportive and energetic workplace.
The predicted salary is between 800 - 1400 £ per month.
Theo Paphitis Retail Group is made up of Ryman, Robert Dyas, Boux Avenue and London Graphic Centre, and is passionate about retail. It is a private group of businesses owned by its Chairman, Theo Paphitis, one of the UK’s most high profile business leaders.
Reporting to: Head of Chairman’s Private Office based in Wimbledon
Responsibilities:
- Assisting with diary management (we are currently using Google products)
- Ensure all bookings in the diary are accurate and up to date
- Ensure that any visitors for the office are warmly welcomed and are notified in advance of the check in at reception
- Office management for 6th and 5th floor plus holiday cover for the 4th floor to include but not limited to: stationery ordering; placing and putting away of the weekly grocery order
- One of the key contacts for our building landlords regarding occupancy, cleaning etc
- Collection & delivery of post & parcels for the 6th & 5th floor plus holiday cover for the 4th floor
- Management of outgoing post
- Key contact/liaison with our warehouse team for the delivery and collection of cages & ensuring we are compliant with landlord requirements
- Support the planning and delivery of projects and initiatives, particularly with the events team
- Prepare presentations
- Purchase and serve lunch daily for the Directors each day (max 3 people) and to assist with lunches for the monthly Brand Senior Leadership Meetings (approx ten to twelve people)
- Chase for information/gather data on a regular basis
Background required:
- Proven admin skills
- Ability to deliver high quality work on time
- Very high level of accuracy and excellent literacy/numeracy
- Strong admin background in a very fast moving business ideally within retail
- Good knowledge of London would be advantageous
Essential Skills and knowledge:
- A polished self-confident individual who will be able to establish and sustain strong working relationships
- Excellent written & oral communication
- ‘Can-do’ attitude & ready to get involved at all times & a team player
- Fast learner – adapting to new processes in rapid change climate
- Flexible, happy to pick up and deliver a wide range of projects or tasks
- High levels of energy and enthusiasm, but able to remain calm and focussed in pressurised situations
- Loyalty, reliability, passion & commitment to the job
- Resilient to last minute changes and react accordingly
- Always thinking ahead and being proactive
- Tenacious, resourceful, organised, adaptable & never fails to deliver
- Highly professional, presentable & personable
- Absolute discretion
- Flexible and happy to pick up projects and tasks which are not always in the traditional remit of an admin coordinator
- Must have Maths and English GCSE Grade A* - C / 9-4 (or equivalent)
In return we offer:
- The opportunity to complete a Business Administration Apprenticeship
- Competitive salary & benefits
- Work in a culture that supports development & learning with strong team working ethos
- Generous holiday & discounted products within the group
No agencies please.
Group Admin & Office Coordinator - Theo Paphitis Retail Group in London employer: Jobster
Contact Detail:
Jobster Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Group Admin & Office Coordinator - Theo Paphitis Retail Group in London
✨Tip Number 1
Get to know the company! Research Theo Paphitis Retail Group and its brands. Understanding their values and culture will help you tailor your approach during interviews and show that you're genuinely interested.
✨Tip Number 2
Network like a pro! Connect with current or former employees on LinkedIn. A friendly chat can give us insider info about the role and the team, plus it might just get your foot in the door.
✨Tip Number 3
Prepare for the interview by practising common questions. Think about how your skills match the job description, especially around admin tasks and teamwork. We want to see your 'can-do' attitude shine!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the team at Theo Paphitis Retail Group.
We think you need these skills to ace Group Admin & Office Coordinator - Theo Paphitis Retail Group in London
Some tips for your application 🫡
Show Off Your Admin Skills: Make sure to highlight your proven admin skills in your application. We want to see how you can deliver high-quality work on time, so share examples of your past experiences that demonstrate your attention to detail and ability to manage multiple tasks.
Be Personable and Professional: Since you'll be the first point of contact for visitors, it's crucial to convey your polished and confident personality in your written application. Use a friendly tone while maintaining professionalism to show us you're the right fit for our team.
Demonstrate Your 'Can-Do' Attitude: We love a proactive approach! In your application, let us know about times you've taken the initiative or tackled unexpected challenges. This will help us see your adaptability and readiness to jump into various projects.
Tailor Your Application: Take a moment to tailor your application specifically for this role. Mention your knowledge of London and any relevant retail experience. Remember, applying through our website is the best way to get your foot in the door!
How to prepare for a job interview at Jobster
✨Know Your Diary Management Tools
Since the role involves managing diaries using Google products, make sure you’re familiar with Google Calendar and its features. Practice scheduling, rescheduling, and setting reminders to show that you can handle this aspect efficiently.
✨Showcase Your Communication Skills
As a Group Admin & Office Coordinator, strong communication is key. Prepare examples of how you've effectively communicated in previous roles, whether it’s welcoming visitors or liaising with teams. This will demonstrate your ability to build relationships.
✨Be Ready for Fast-Paced Scenarios
The job requires working in a fast-moving environment, so think of times when you’ve successfully managed multiple tasks under pressure. Share these experiences during the interview to highlight your adaptability and resilience.
✨Demonstrate Your Proactive Attitude
The company values a 'can-do' attitude, so come prepared with ideas on how you can contribute to the team. Whether it’s improving office processes or suggesting new ways to manage events, showing initiative will set you apart.
