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- Tasks: Support the CEO and senior executives with executive coordination and governance administration.
- Company: Reputable superannuation pension provider with a focus on longevity and accountability.
- Benefits: Hybrid working, competitive salary, and opportunities for professional growth.
- Why this job: Join a dynamic team and make a real impact in governance and executive support.
- Qualifications: Experience as an Executive Assistant with strong organisational and communication skills.
- Other info: Hands-on role with excellent career development opportunities in a supportive environment.
The predicted salary is between 36000 - 60000 £ per year.
Hours: 09.00-17.00 – City. Hybrid Working - 2 days in office.
Our client, a reputable superannuation pension provider, is seeking a highly organised, detail-oriented, and proactive Executive Assistant to provide comprehensive executive support to the Chief Executive Officer and two senior executives, including the Head of Governance. The role delivers extensive support across executive coordination, governance administration, and strategic priorities, ensuring the Executive Management Team (EMT) operates efficiently, compliantly, and with clear accountability.
The postholder will also play a key role in supporting the Board and its Committees by coordinating meetings, preparing agendas, maintaining action and decision logs, and supporting the minute-taking process to enable robust governance and effective decision-making. This role and organisation would suit an experienced, resilient, and pragmatic Executive Assistant with a proven track record of supporting executives and boards at senior level, and demonstrable experience working within governance environments and supporting committee structures. This is a hands-on role working for a mid-sized organisation where the emphasis is on longevity, support and accountability.
- Executive & EMT Support
- Facilitate Executive Management Team (EMT) meetings by coordinating agendas, collating, uploading, and distributing meeting papers, maintaining the Actions and Decisions Log, and tracking progress against agreed actions to ensure timely follow-up and accountability.
- Provide high-level inbox management for the CEO and senior executives, prioritising correspondence, drafting responses where appropriate, and escalating matters as required.
- Manage complex diary scheduling and meeting coordination for the CEO and two senior executives, liaising with internal and external stakeholders to maximise executive effectiveness.
- Provide cover for the Trustee Governance Manager and members of the Executive Support Team during periods of annual leave, ensuring continuity of executive and governance support.
- Board & Governance Support
- Provide comprehensive administrative support for Board and Committee meetings, including meeting scheduling, agenda preparation, coordination of papers, and supporting the minute-taking process.
- Maintain accurate action logs, decision records, and a central governance resource library to ensure effective record-keeping and audit readiness.
- Work closely with the Head of Governance to support governance processes and ensure adherence to agreed frameworks and regulatory requirements.
- Office & Operational Oversight
- Oversee the day-to-day running of the office, ensuring a professional, tidy, and well-maintained working environment, with line oversight of the Team Administrator in relation to shared office spaces.
- Oversee the coordination of external service providers, maintaining awareness of contractual obligations, service delivery standards, and budgetary constraints.
Salary will be dependent upon experience.
Executive Assistant - Love Success in London employer: Jobster
Contact Detail:
Jobster Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - Love Success in London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Nail that interview prep! Research the company and its governance processes, and be ready to discuss how your experience aligns with their needs. Practise common interview questions and prepare some thoughtful ones of your own to show your interest.
✨Tip Number 3
Showcase your organisational skills! During interviews, share specific examples of how you've managed complex schedules or coordinated meetings effectively. This will demonstrate your ability to support senior executives seamlessly.
✨Tip Number 4
Apply through our website! We make it easy for you to find and apply for roles like this one. Plus, it shows you're serious about joining our team and helps us keep track of your application.
We think you need these skills to ace Executive Assistant - Love Success in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in supporting senior executives and managing governance processes, as these are key aspects of the job. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that demonstrate your organisational skills and attention to detail, which are crucial for supporting the Executive Management Team.
Showcase Your Communication Skills: As an Executive Assistant, communication is key. In your application, make sure to showcase your ability to manage correspondence and coordinate meetings effectively. We love seeing examples of how you've handled complex scheduling or facilitated important discussions.
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Jobster
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant in a governance environment. Familiarise yourself with the specific tasks mentioned in the job description, like managing complex diaries and coordinating Board meetings. This will help you demonstrate your knowledge and show that you're the right fit for the role.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences that highlight your organisational abilities. Discuss how you've successfully managed multiple priorities, maintained action logs, or supported senior executives. Use the STAR method (Situation, Task, Action, Result) to structure your responses and make them impactful.
✨Demonstrate Proactivity
In this role, being proactive is key. Think of instances where you've anticipated needs or solved problems before they escalated. Share these stories during your interview to illustrate your ability to take initiative and support executives effectively.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready. Inquire about the company's governance processes or how the Executive Management Team collaborates. This shows your genuine interest in the role and helps you assess if the company aligns with your career goals.
