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- Tasks: Support the Aftermarket Project Management Team with administrative tasks and project coordination.
- Company: Join a leading engineering and technology-driven organisation in Leicester.
- Benefits: Enjoy a hybrid work model, competitive salary, and professional development opportunities.
- Why this job: Be part of innovative projects and enhance your organisational skills in a dynamic environment.
- Qualifications: Experience in administrative roles, strong communication, and proficiency in Microsoft 365 required.
- Other info: Great opportunity for career growth and to work with a multidisciplinary team.
The predicted salary is between 30000 - 42000 £ per year.
Overview
Administrative Assistant – Aftermarket Project Management Team
Location: Leicester, Ashby
Duration: 12 months
Work Mode: Hybrid
Interview process: 1 – 2 rounds of interview. In-person interview.
The role supports the Aftermarket Project Management Team within a leading engineering and technology-driven organisation. The candidate should be highly organized, proactive, detail-oriented, and able to coordinate multiple priorities with professionalism and accuracy.
Responsibilities
- Provide daily administrative support to the Aftermarket Project Managers and wider engineering team.
- Prepare meeting agendas, take minutes, and track follow-up actions.
- Support internal and subcontractor cost booking.
- Assist with maintaining project documentation, including schedules, trackers, bills of materials, change logs, and technical records.
- Support the creation, formatting, and distribution of project reports, status updates, and customer-facing documentation.
- Help track project milestones, deadlines, and deliverables, ensuring information is up to date.
- Coordinate project-related logistics, such as travel arrangements, site visits, and supplier/customer meetings.
- Maintain organised filing systems for project correspondence, technical drawings, contracts, and other documentation.
- Update databases, ERP systems, and project management tools with relevant project data.
- Produce dashboards, KPIs, and performance reports as requested by the Project Management Team.
- Assist with processing aftermarket orders, quotations, and service requests.
- Liaise with internal departments—Engineering, Procurement, Finance, Logistics, and Service—to support aftermarket project activities.
- Track shipment schedules, parts availability, and service resource planning.
- Support warranty documentation handling, commissioning paperwork, and close-out packages.
- Serve as a central point of contact for internal teams, suppliers, and customers for administrative and project-related queries.
- Facilitate clear communication of project updates and documentation between departments.
- Support customer communication by preparing polished documents, presentations, and follow-up summaries.
Essential Skills & Qualifications
- Proven experience in an administrative or coordination role, ideally within engineering, manufacturing, or technical environments.
- Strong organisational skills with the ability to manage multiple priorities simultaneously.
- Excellent written and verbal communication skills.
- Proficiency with Microsoft 365 (Outlook, Excel, Word, PowerPoint, Teams).
- Ability to work with technical documentation and structured processes.
- High attention to detail and commitment to accuracy.
Desirable
- Experience supporting project teams or working within a PMO environment.
- Familiarity with ERP or project management tools (e.g., SAP, Oracle, Dynamics, MS Project).
- Basic understanding of engineering terminology or product lifecycle processes.
- Experience with aftermarket, service operations, or spare parts coordination.
Personal Attributes
- Proactive, resourceful, and capable of anticipating team needs.
- Strong interpersonal skills with the ability to build relationships across departments.
- Comfortable working both independently and as part of a multidisciplinary technical team.
- Adaptable and calm under pressure, especially when handling shifting priorities.
- Professional, discreet, and committed to high standards of work.
Administrative Assistant - LanceSoft UK in Leicester employer: Jobster
Contact Detail:
Jobster Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant - LanceSoft UK in Leicester
✨Tip Number 1
Get to know the company before your interview! Research their projects, values, and culture. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice common interview questions related to administrative roles. Think about how your skills match the job description, especially around organisation and communication. We want you to feel confident when discussing your experience!
✨Tip Number 3
Don’t forget to prepare some questions for your interviewers! Asking about team dynamics or project management tools they use shows that you’re engaged and ready to contribute to the Aftermarket Project Management Team.
✨Tip Number 4
After the interview, send a thank-you email! It’s a great way to reiterate your interest in the role and leave a positive impression. Plus, it shows your professionalism and attention to detail, which are key for this position.
We think you need these skills to ace Administrative Assistant - LanceSoft UK in Leicester
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrative Assistant role. Highlight your organisational skills and any relevant experience in administrative or coordination roles, especially within engineering or technical environments.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Aftermarket Project Management Team. Mention specific skills like your attention to detail and ability to manage multiple priorities.
Showcase Your Tech Skills: Since proficiency with Microsoft 365 is essential, don’t forget to mention your experience with Outlook, Excel, Word, and PowerPoint. If you’ve worked with ERP systems or project management tools, make sure to include that too!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get you on the path to joining our team!
How to prepare for a job interview at Jobster
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrative Assistant role. Familiarise yourself with the key tasks like preparing meeting agendas and maintaining project documentation. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, come prepared with examples of how you've successfully managed multiple priorities in the past. You could mention specific tools or methods you use to stay organised, such as using Microsoft 365 for tracking tasks or maintaining filing systems.
✨Communicate Clearly and Confidently
Excellent communication is crucial for this position. Practice articulating your thoughts clearly and confidently. During the interview, be sure to listen actively and respond thoughtfully to questions, showcasing your verbal communication skills and ability to liaise effectively with different teams.
✨Prepare for Technical Questions
Given the technical nature of the role, brush up on relevant engineering terminology and project management processes. Be ready to discuss any experience you have with ERP systems or project management tools, as this will highlight your capability to handle the technical aspects of the job.