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For Companies At a Glance
- Tasks: Coordinate guest programmes and ensure a premium experience at Formula 1 races.
- Company: Join the legendary Williams Racing team with a rich history in F1.
- Benefits: Enjoy generous holidays, vibrant staff events, and access to fitness classes.
- Why this job: Be part of a fast-paced team driving innovation in the thrilling world of motorsport.
- Qualifications: Passion for hospitality and events; admin experience is a plus.
- Other info: Opportunities for travel and personal growth in a dynamic environment.
The predicted salary is between 30000 - 42000 £ per year.
For almost 50 years, Williams has been at the forefront of one of the fastest sports on the planet, being one of the top three most successful teams in history competing in the FIA Formula 1 World Championship. The British squad boasts 16 F1 World Championship titles to its name. Since its foundation in 1977 by the eminent, late Sir Frank Williams and engineering pioneer Sir Patrick Head, the team has won nine Constructors’ Championships. Its roll call of drivers is legendary, with its seven Drivers’ Championship trophies being lifted by true icons of the sport.
Role Purpose
The Hospitality & Events Coordinator will support the delivery of end-to-end guest management programmes at Formula 1 races. Working closely with the Hospitality & Events Manager, the role will assist in the planning, coordination, and on-site execution of guest programmes, ensuring a seamless and premium experience for partners and guests. This role is highly operational and detail-focused, supporting guest communications, logistics, supplier coordination, and on-site hosting while developing strong experience in high-end hospitality and international event delivery.
Main Duties
- Guest Programme Support
- Coordination of guest programmes in line with partner objectives.
- Assist with guest registration portals, guest data collection, and guest communications.
- Prepare and maintain guest lists and personalised itineraries.
- Act as a point of contact for guest queries in conjunction with the Hospitality & Events Manager.
- Travel, Accommodation & Logistics
- Assist with accommodation coordination, including rooming lists and guest lists.
- Support transport bookings and logistics between airports, hotels, circuits, and events.
- Help manage logistics schedules to ensure smooth guest movements.
- Events, Dining & Gifting
- Sourcing and booking of dining venues and event spaces.
- Assist with planning and delivery of dinners and bespoke events.
- Procurement, packing, freight, and delivery of custom gifting.
- Supplier, Budget & Admin Support
- Supplier coordination and day-to-day communications.
- Assist with budget tracking and cost capture in line with Williams processes.
- Raise purchase orders and invoice requests as instructed.
- Track supplier invoices and payment status.
- Support post-event cost reconciliation with finance.
- On-Site Delivery
- Attend selected races to support guest programme delivery.
- Guest hosting and registration on site.
- Assist with supplier coordination and logistics during the race weekend.
- Help maintain high standards of presentation and service.
Key Accountabilities
- Support the successful delivery of guest programmes.
- Maintain accurate guest data, itineraries, and documentation.
- Deliver a high standard of organisation and attention to detail.
- Provide professional and friendly support to partners and guests.
- Work in line with Williams Values & Behaviours.
- Ensure compliance with health and safety and internal processes.
- Contribute ideas to improve guest experience delivery.
Qualifications and Experience Level
- Previous experience or strong interest in hospitality, events, or guest services.
- Experience in an administrative or coordination role desirable.
- Willingness and ability to travel throughout the Formula 1 season.
- Second language advantageous but not essential.
This job description is not exhaustive, and the job holder will be required to carry out from time to time tasks in addition to the above that will be both reasonable and within their capabilities.
Additional Information
We fuel our team with a competitive benefits package, including generous holidays, vibrant staff events, a subsidised onsite restaurant, and a range of car schemes. Stay energised with 24/7 access to our gym and free fitness classes like outdoor boot camps, Pilates, and Yoga. With free parking and sprawling green spaces, you’ve got the perfect space to recharge and refocus. Join a fast-paced, future-thinking team that’s driving innovation and pushing past engineering boundaries.
Equal Opportunity Employer
Atlassian Williams F1 Team is an equal opportunity employer that values diversity and inclusion. We are happy to discuss reasonable job adjustments.
Hospitality and Events Coordinator - Williams Racing employer: Jobster
Contact Detail:
Jobster Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Hospitality and Events Coordinator - Williams Racing
✨Tip Number 1
Network like a pro! Get out there and connect with people in the hospitality and events industry. Attend events, join relevant groups on social media, and don’t be shy to reach out to current or former employees at Williams Racing. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show your passion for F1! When you get the chance to chat with recruiters or during interviews, make sure to express your enthusiasm for the sport and the role. Share any relevant experiences or ideas you have about enhancing guest experiences at races. It’ll show you’re not just looking for any job, but this job!
✨Tip Number 3
Prepare for the unexpected! The world of hospitality and events can be unpredictable, especially during race weekends. Think about potential challenges you might face and how you’d tackle them. Being ready to discuss these scenarios will impress interviewers and show you’re a problem-solver.
✨Tip Number 4
Apply through our website! We want to see your application come through directly. It shows initiative and gives us a chance to see your enthusiasm right from the start. Plus, it’s the best way to ensure your application gets into the right hands!
We think you need these skills to ace Hospitality and Events Coordinator - Williams Racing
Some tips for your application 🫡
Show Your Passion for Hospitality: When writing your application, let us see your enthusiasm for hospitality and events. Share any relevant experiences or projects that highlight your love for creating memorable guest experiences. We want to know why you're excited about this role!
Be Detail-Oriented: Since this role is all about coordination and logistics, make sure your application reflects your attention to detail. Use clear formatting, check for typos, and ensure your information is organised. We appreciate a well-structured application!
Tailor Your Application: Don’t just send a generic application! Tailor your CV and cover letter to match the specific requirements of the Hospitality & Events Coordinator role. Highlight your skills in guest management and event planning, so we can see how you fit into our team.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re serious about joining the Williams Racing family!
How to prepare for a job interview at Jobster
✨Know Your F1 Facts
Brush up on your knowledge of Williams Racing and the Formula 1 world. Understanding the team's history, achievements, and current goals will show your genuine interest in the role and help you connect with the interviewers.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities, especially in hospitality or event coordination. Discuss specific instances where you successfully managed logistics or guest experiences, as this is crucial for the Hospitality & Events Coordinator role.
✨Be Ready for Scenario Questions
Expect questions that put you in hypothetical situations related to guest management or event planning. Practise how you would handle challenges like last-minute changes or difficult guests, demonstrating your problem-solving skills and adaptability.
✨Ask Insightful Questions
Prepare thoughtful questions about the team’s approach to guest experiences and event execution. This not only shows your enthusiasm but also gives you a chance to assess if the company culture aligns with your values and work style.
