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- Tasks: Manage diaries, welcome visitors, and support office operations in a dynamic retail environment.
- Company: Join the Theo Paphitis Retail Group, a leader in the UK retail scene.
- Benefits: Competitive salary, apprenticeship opportunities, generous holiday, and staff discounts.
- Why this job: Be part of a vibrant team and gain valuable experience in a fast-paced industry.
- Qualifications: Strong admin skills, GCSEs in Maths and English, and a proactive attitude.
- Other info: Perfect for those looking to grow in a supportive and energetic workplace.
The predicted salary is between 800 - 1400 £ per month.
Theo Paphitis Retail Group is made up of Ryman, Robert Dyas, Boux Avenue and London Graphic Centre, and is passionate about retail. It is a private group of businesses owned by its Chairman, Theo Paphitis, one of the UK’s most high profile business leaders.
Reporting to: Head of Chairman’s Private Office based in Wimbledon
Responsibilities
- Assisting with diary management (we are currently using Google products)
- Ensure all bookings in the diary are accurate and up to date
- Ensure that any visitors for the office are warmly welcomed and are notified in advance of the check in at reception
- Office management for 6th and 5th floor plus holiday cover for the 4th floor to include but not limited to: stationery ordering; placing and putting away of the weekly grocery order
- One of the key contacts for our building landlords regarding occupancy, cleaning etc
- Collection & delivery of post & parcels for the 6th & 5th floor plus holiday cover for the 4th floor
- Management of outgoing post
- Key contact/liaison with our warehouse team for the delivery and collection of cages & ensuring we are compliant with landlord requirements
- Support the planning and delivery of projects and initiatives, particularly with the events team
- Prepare presentations
- Purchase and serve lunch daily for the Directors each day (max 3 people) and to assist with lunches for the monthly Brand Senior Leadership Meetings (approx ten to twelve people)
- Chase for information/gather data on a regular basis
Background required
- Proven admin skills
- Ability to deliver high quality work on time
- Very high level of accuracy and excellent literacy/numeracy
- Strong admin background in a very fast moving business ideally within retail
- Good knowledge of London would be advantageous
Essential Skills and knowledge
- A polished self-confident individual who will be able to establish and sustain strong working relationships
- Excellent written & oral communication
- ‘Can-do’ attitude & ready to get involved at all times & a team player
- Fast learner – adapting to new processes in rapid change climate
- Flexible, happy to pick up and deliver a wide range of projects or tasks
- High levels of energy and enthusiasm, but able to remain calm and focussed in pressurised situations
- Loyalty, reliability, passion & commitment to the job
- Resilient to last minute changes and react accordingly
- Always thinking ahead and being proactive
- Tenacious, resourceful, organised, adaptable & never fails to deliver
- Highly professional, presentable & personable
- Absolute discretion
- Flexible and happy to pick up projects and tasks which are not always in the traditional remit of an admin coordinator
- Must have Maths and English GCSE Grade A* - C / 9-4 (or equivalent)
In return we offer
- The opportunity to complete a Business Administration Apprenticeship
- Competitive salary & benefits
- Work in a culture that supports development & learning with strong team working ethos
- Generous holiday & discounted products within the group
No agencies please.
Group Admin & Office Coordinator - Theo Paphitis Retail Group employer: Jobster
Contact Detail:
Jobster Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Group Admin & Office Coordinator - Theo Paphitis Retail Group
✨Tip Number 1
Network like a pro! Reach out to people in your desired field, especially those connected to the Theo Paphitis Retail Group. A friendly chat can open doors that a CV can't.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Show us you understand what makes the group tick, and how you can contribute to that vibe!
✨Tip Number 3
Practice your communication skills. Whether it's a phone call or face-to-face, being clear and confident will help you stand out. Remember, we love a 'can-do' attitude!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you're keen and know where to find us!
We think you need these skills to ace Group Admin & Office Coordinator - Theo Paphitis Retail Group
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the job description. Highlight your admin skills and any experience in a fast-paced retail environment to catch our eye!
Craft a Personal Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you’re the perfect fit for the Group Admin & Office Coordinator role. Don’t forget to mention your 'can-do' attitude!
Show Off Your Communication Skills: Since excellent written communication is key for this role, ensure your application is clear, concise, and free of errors. We love a polished presentation, so make every word count!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and shows us you’re serious about joining our team!
How to prepare for a job interview at Jobster
✨Know Your Diary Management Tools
Since the role involves managing diaries using Google products, make sure you’re familiar with Google Calendar and its features. Practice scheduling, rescheduling, and setting reminders to show that you can handle this aspect efficiently.
✨Showcase Your Communication Skills
As a Group Admin & Office Coordinator, strong communication is key. Prepare examples of how you've effectively communicated in previous roles, whether it’s welcoming visitors or liaising with teams. This will demonstrate your ability to build relationships.
✨Be Ready for a Fast-Paced Environment
The retail sector can be hectic, so come prepared with examples of how you’ve thrived under pressure. Share stories that highlight your adaptability and how you’ve successfully managed multiple tasks simultaneously.
✨Demonstrate Your Proactive Attitude
The job requires a 'can-do' attitude and a proactive approach. Think of instances where you took the initiative to solve problems or improve processes. This will show that you’re not just reactive but also forward-thinking.