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- Tasks: Support senior leaders with scheduling, communications, and project coordination.
- Company: Join a dynamic team focused on clean energy and sustainability.
- Benefits: 30 days holiday, hybrid working, private healthcare, and pension scheme.
- Why this job: Make a real impact by enabling strategic decision-making in a fast-paced environment.
- Qualifications: 5 years experience as an Executive Assistant and strong organisational skills.
- Other info: Opportunity to learn and grow in an international setting.
The predicted salary is between 30000 - 42000 £ per year.
As an Executive Assistant, you will provide high-level administrative and organisational support to Managing Directors, ensuring their time is optimally managed and business priorities are met. This position plays a critical role in enabling senior leaders to focus on strategic leadership by managing complex scheduling, communications, and project coordination. Acting as a trusted partner, you will anticipate needs, resolve issues proactively, and contribute to the overall efficiency and success of the leadership team.
In this role, you’ll manage calendars, travel arrangements, and meetings with precision, while preparing documents, reports, and presentations to support key initiatives. You will also coordinate projects and events led by the Managing Directors, ensuring smooth execution and timely delivery. Professional liaison with internal teams and external stakeholders will be a core part of your responsibilities, requiring discretion and strong interpersonal skills. Ultimately, your work will enable senior leaders to focus on high-impact decision-making, enhance organisational efficiency, and uphold the company’s reputation through professional representation. This is an opportunity to make a meaningful impact by supporting strategic business goals and fostering collaboration across the organisation.
Key Responsibilities- Manage complex calendars, prioritising and scheduling meetings, appointments, and events across multiple time zones
- Coordinate domestic and international travel, including flights, accommodation, visas, and detailed itineraries
- Prepare, proofread, and format correspondence, reports, presentations, and board materials
- Screen and manage incoming communications, responding on behalf of Managing Directors where appropriate
- Organise and support meetings, including agenda preparation, minute-taking, and follow-up on action items
- Plan and coordinate internal and external events, offsites, and executive workshops
- Handle confidential information with discretion and professionalism
- Liaise with key stakeholders, clients, and partners on behalf of the Managing Directors
- Track and reconcile expenses, process invoices, and manage budgets for executive activities
- Support project management activities, ensuring deadlines and deliverables are met
- Anticipate the needs of the Managing Directors and proactively resolve issues
- Provide general administrative support as required, including document management and office coordination.
- Exceptional organisational and time management skills; ability to prioritise and multi-task effectively
- Excellent written and verbal communication skills
- High level of discretion, integrity, and professionalism
- Strong problem-solving skills and proactive approach
- Attention to detail and accuracy in all work
- Ability to build relationships and influence at all levels
- Adaptability and resilience in a dynamic, fast-paced environment
- Strong judgement and decision-making abilities
- Passion for our mission ‘to generate a more sustainable future by leading the transition to clean energy
- Bachelor’s degree or equivalent experience preferred
- Minimum 5 years’ experience as an Executive Assistant or in a similar high-level administrative role
- Experience supporting C-suite or senior executives, ideally within a fast-paced, international environment
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel); experience with collaboration tools (e.g., Teams, Zoom, SharePoint) is advantageous
- Demonstrated ability to handle confidential information with integrity
- Experience coordinating international travel and managing complex schedules
- The right to work in the UK.
- A busy role in a supportive team, with plenty of opportunities to learn
- International scope – we operate in over 8 countries
- Hybrid working – we will need you in the central London (Mayfair) office at least three times a week, but you will normally be able to work remotely for the remainder of the week
- 30 days’ holiday per year (3 of which are taken during the festive shutdown in December)
- Private pension
- BUPA Healthcare for you and qualifying dependents
- Cycle to work and electric vehicle leasing schemes.
Executive Assistant - Studentjob.co.uk employer: Jobster
Contact Detail:
Jobster Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - Studentjob.co.uk
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes it’s not just what you know, but who you know that can land you that Executive Assistant role.
✨Tip Number 2
Prepare for those interviews by researching the company and its leaders. We want you to be able to discuss how you can support their strategic goals. Show them you’re not just another candidate, but the perfect fit for their team!
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you’ll need to liaise with various stakeholders. We suggest doing mock interviews or even chatting with friends to refine your verbal and written communication.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Executive Assistant - Studentjob.co.uk
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing complex schedules and supporting senior executives, as this will show us you understand the demands of the position.
Craft a Compelling Cover Letter: Your cover letter should reflect your passion for the role and our mission. Use it to showcase your organisational skills and how you've successfully managed projects or events in the past. We want to see your personality shine through!
Showcase Your Communication Skills: Since communication is key in this role, ensure your written application is clear and professional. Pay attention to grammar and formatting, as this reflects your attention to detail, which we value highly at StudySmarter.
Apply Through Our Website: We encourage you to apply directly through our website. This not only streamlines the process but also ensures your application reaches us quickly. Plus, it’s the best way to stay updated on your application status!
How to prepare for a job interview at Jobster
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with managing complex calendars, coordinating travel, and preparing documents. This will help you speak confidently about how your skills align with the role.
✨Showcase Your Organisational Skills
Be ready to discuss specific examples of how you've managed multiple tasks or projects simultaneously. Use the STAR method (Situation, Task, Action, Result) to illustrate your exceptional organisational abilities and time management skills.
✨Demonstrate Discretion and Professionalism
Since you'll be handling confidential information, it's crucial to convey your understanding of discretion. Share experiences where you've maintained confidentiality and professionalism, especially when liaising with senior executives or external stakeholders.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills and adaptability. Think of situations where you've had to anticipate needs or resolve issues proactively, and be prepared to explain your thought process and outcomes.
