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- Tasks: Support daily office operations and manage postal and delivery services.
- Company: Join a dynamic team in a vibrant London office.
- Benefits: Full training, IOSH certification, and opportunities for career growth.
- Why this job: Kickstart your career in facilities with hands-on experience and training.
- Qualifications: Office experience and strong communication skills are a plus.
- Other info: Friendly environment with a focus on health and safety.
The predicted salary is between 13 - 16 £ per hour.
A fantastic opportunity for someone who has some office experience but is looking to start their career within a facilities role. My client is looking to enhance their team with this new addition. You will have full training and will be eligible to gain your IOSH with the company.
This role supports the smooth day-to-day operation of our London office, with a primary focus on managing postal and delivery services. It also provides broader facilities and workplace support across Health & Safety, office coordination, and ad-hoc projects to ensure a safe, efficient, and welcoming workplace. The role involves some manual handling; full training and risk assessments will be provided.
- Postal & Delivery Management
- Manage relationships with postal and courier providers
- Coordinate deliveries, loading bay access, and building security
- Receive, distribute, log, scan, and securely handle incoming and outgoing post
- Maintain accurate delivery, courier, and cost recharge logs
- Manage confidential post and secure document destruction
- Escalate delivery or service issues when required
- Ensure compliance with Health & Safety and manual handling procedures
- Support workplace projects, office moves, events, and meeting room setup
- Manage facilities ticketing system and inbox
- Conduct daily floor walks and Health & Safety checks
- Act as Fire Marshal and First Aider (training provided)
- Support reception during peak periods
- Coordinate contractors and maintenance activity
- Monitor and replenish office supplies
- Identify and escalate safety hazards and incidents
- Support audits, inspections, and emergency responses
- Maintain accurate records and ensure GDPR and data protection compliance
Experience & Skills
- Strong communication and organisational skills
- Proactive, hands-on, and detail-focused approach
- Ability to work independently and collaboratively
- Comfortable dealing with internal teams, suppliers, and building management
- Willingness to learn (training provided for H&S, First Aid, Fire Marshal, and manual handling)
Personal Attributes
- Friendly, professional, and approachable
- Reliable, punctual, and flexible
- Strong work ethic with a positive, can-do attitude
Workplace Coordinator - Studentjob.co.uk in City of London employer: Jobster
Contact Detail:
Jobster Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Workplace Coordinator - Studentjob.co.uk in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for a Workplace Coordinator role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your own. This will help you stand out and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. Focus on common questions related to facilities management and your ability to handle various tasks. The more comfortable you are, the better you'll perform when it counts.
✨Tip Number 4
Don't forget to apply through our website! We make it super easy for you to find and apply for roles like the Workplace Coordinator. Plus, it shows you're serious about joining our team!
We think you need these skills to ace Workplace Coordinator - Studentjob.co.uk in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Workplace Coordinator role. Highlight any relevant office experience and your ability to manage postal and delivery services, as well as your proactive approach.
Craft a Compelling Cover Letter: Use your cover letter to showcase your personality and enthusiasm for the role. Mention why you’re excited about starting your career in facilities and how you can contribute to a safe and efficient workplace.
Show Off Your Communication Skills: Since strong communication is key for this role, make sure your application is clear and concise. Use straightforward language and structure your information logically to demonstrate your organisational skills.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets seen by the right people and shows your commitment to joining our team!
How to prepare for a job interview at Jobster
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of a Workplace Coordinator. Familiarise yourself with postal and delivery management, Health & Safety compliance, and office coordination tasks. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Show Off Your Communication Skills
Since strong communication is key for this position, prepare examples from your past experiences where you've effectively communicated with teams or managed relationships with suppliers. This will demonstrate your ability to handle the interpersonal aspects of the job.
✨Be Ready to Discuss Health & Safety
Even if you haven't had formal training yet, brush up on basic Health & Safety principles. Be prepared to discuss how you would approach safety checks and incident reporting. Showing that you take these matters seriously will impress your interviewers.
✨Bring Your Can-Do Attitude
This role requires a proactive and detail-focused approach. During the interview, highlight your willingness to learn and adapt. Share instances where you've taken initiative or tackled challenges head-on, as this aligns perfectly with the personal attributes they're looking for.
