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For Companies At a Glance
- Tasks: Support commercial and project managers with bids, marketing, and routine tasks.
- Company: Dynamic company in Chesterfield with a focus on collaboration.
- Benefits: Competitive salary, full-time hours, and opportunities for career growth.
- Why this job: Join a vibrant team and make an impact in the commercial sector.
- Qualifications: Experience in commercial assistance and strong communication skills required.
- Other info: Full-time office role with a supportive work environment.
The predicted salary is between 22000 - 28000 £ per year.
Overview
I am currently recruiting for a Commercial Assistant for one of my clients in Chesterfield. This role is full time office based, working 9am – 5:30pm with a 30-minute break. Salary is £26,000 - £32,000 dependant on experience. This role would suit a commercial assistant who has experience assisting commercial, bids/marketing and project managers with routine tasks. You will have excellent time management, be able to prioritise effectively and have strong communication skills.
About the Role
Responsibilities- Monitor incoming and outgoing correspondence under your control and ensure this is effectively communicated to the applicable people within the business and actioned accordingly.
- Ensure all pertinent and important documentation is stored and organised on the company SharePoint system under Commercial.
- Assist with marketing activities.
- Process incoming commercial enquiries and either handle or forward to management as appropriate.
- Ensure enquiry and tender trackers are regularly updated and accurately maintained.
- Maintain and update tender and enquiry folders, maintaining version control.
- Reviewing enquires and tenders, understanding requirements and deadlines, and distributing requirements to relevant teams.
- Assist with the preparation, formatting and submission of response to enquiries and tenders.
- Work with commercial, technical, SHEQ, legal, financial and other teams to gather necessary information, documentation and content required to support responses to enquiries and tenders.
- Coordinate internal team inputs and ensure deadlines are met.
- Consolidate sections and/or documents developed by others team members into the required tender/enquiry format, ensuring tender/enquiry documents are accurate, compliant, and formatted correctly.
- Work closely with the Bid Manager to develop and maintain the content library.
- Assist with the compilation of cost estimates and pricing documents.
- Liaise with suppliers and subcontractors to collect quotes and verify documentation.
- Daily data collection and tracking.
- Assist in maintaining the monthly operational cost tracker for use in Payment Applications (PAs).
- Compile the necessary backing documentation for each PA.
- Help prepare and submit monthly Operational and Recharge PAs in accordance with the Invoice Procedure.
- Keep the PA/Invoice Register updated with all relevant details (PA number, description, value, invoice number, due date, and payment status).
- Assist in preparing AFP forms for client approval, ensuring all required information is complete (project reference, AFP number, supplier details, quotation reference, estimated cost).
- Track AFPs through their lifecycle, from preparation to client countersignature and procurement.
- Update and maintain the AFP Register accurately, ensuring each AFP is logged with supporting documents.
- File all AFP-related documents (form, supplier quotation, client approval, invoice) in the correct SharePoint folders.
- File invoices in the correct supplier and AFP folders, ensuring proper organisation and traceability and update AFP registers showcasing the relative AFP number with the associated PA and invoice number.
- Link each supplier invoice to the correct Payment Application in the PA Register.
- Assist with setting up and maintaining project management procedures and office workflows.
- Support the preparation of reports, presentations, and client updates as requested.
- Schedule and prepare for project meetings, including compiling agendas and taking minutes.
Qualifications
- Experience assisting commercial, bids/marketing and project managers with routine tasks.
- Excellent time management and ability to prioritise effectively.
- Strong communication skills.
How To Apply
To apply for this role or to find out more information, please send a CV to Hayley Wood. If you are seeking a career move but this position is not right for you please browse the other vacancies on our website. We are specialists in Bid Recruitment, Marketing Recruitment and Business Development Recruitment and have a range of posts available. We also welcome speculative applications.
Commercial Assistant - Bidrecruitment in Chesterfield employer: Jobster
Contact Detail:
Jobster Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Commercial Assistant - Bidrecruitment in Chesterfield
✨Tip Number 1
Networking is key! Get out there and connect with people in the industry. Attend events, join online forums, or even reach out on LinkedIn. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Practice makes perfect! Prepare for interviews by doing mock sessions with friends or family. Focus on common questions related to commercial assistance and project management to boost your confidence.
✨Tip Number 3
Showcase your skills! Create a portfolio that highlights your experience with bids, marketing, and project management. This can be a great conversation starter during interviews and sets you apart from other candidates.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might just be the perfect fit for you. Plus, it’s a great way to stay updated on new roles as they come in.
We think you need these skills to ace Commercial Assistant - Bidrecruitment in Chesterfield
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Commercial Assistant role. Highlight your experience with bids, marketing, and project management tasks. We want to see how your skills match what we're looking for!
Show Off Your Communication Skills: Since strong communication is key for this role, don’t shy away from showcasing examples where you’ve effectively communicated in previous jobs. We love seeing how you can convey information clearly!
Organise Your Application: Keep your application neat and organised. Use clear headings and bullet points to make it easy for us to read. Remember, we appreciate a well-structured document that reflects your attention to detail!
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and you’ll find all the info you need about the role and our company there!
How to prepare for a job interview at Jobster
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Commercial Assistant. Familiarise yourself with tasks like managing correspondence, maintaining documentation on SharePoint, and assisting with bids. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Show Off Your Time Management Skills
Since this role requires excellent time management, prepare examples from your past experiences where you've successfully prioritised tasks or met tight deadlines. Be ready to discuss how you organise your workload and ensure nothing slips through the cracks.
✨Communicate Clearly and Confidently
Strong communication skills are key for this position. Practice articulating your thoughts clearly and concisely. During the interview, listen carefully to questions and respond thoughtfully, showcasing your ability to convey information effectively.
✨Prepare Questions for Your Interviewer
Interviews are a two-way street! Prepare insightful questions about the company culture, team dynamics, or specific projects you might be involved in. This not only shows your enthusiasm but also helps you gauge if the company is the right fit for you.
