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- Tasks: Be the friendly face of our charity, welcoming clients and managing communications.
- Company: Join NBWISP, a community-focused health support charity in North Belfast.
- Benefits: Flexible hours, competitive pay, and a chance to make a difference.
- Why this job: Gain valuable experience while supporting your community and enhancing your skills.
- Qualifications: GCSEs in Maths and English, plus social media and MS Office knowledge.
- Other info: Perfect for students seeking part-time work with a meaningful impact.
THE EMPLOYER IS: NBWISPNBWISP is a community-based health support charity located in North Belfast. We provide health and wellbeing, education, counselling, support and community development services to address underlying need.We are seeking a Receptionist/Administrative Assistant, a versatile role responsible for being the first point of contact for visitors, managing incoming and outgoing correspondence, performing clerical tasks like data entry and filing, maintaining the reception area, and providing general administrative support to centre staff.
Responsibilities
- Greet/welcome clients.
- Maintaining the reception area and meeting rooms to a high standard, ensuring they are tidy, presentable and reset after use, and reporting any maintenance issues to the Office Manager.
- Supporting the Office Manager with office maintenance tasks, including coordinating fire drills.
- Organising and preparing refreshments for meetings and events.
- Direct visitors to the appropriate person and office.
- Answer, screen and forward incoming phone calls.
- Receive, sort and distribute mail/deliveries.
- Maintain office security by following safety procedures and controlling access via the reception desk (sign-in system).
- Provide basic and accurate information in-person and via phone/email.
- Admin tasks including photocopying, answering phone and other general administrative duties.
- Any other duties that may be assigned.
Skills and Qualifications
- Math and English GCSE grade C or equivalent.
- Excellent knowledge of social media platforms.
- Knowledge of MS office programs, including Word, Excel, Email etc.
- Knowledge of the community and voluntary sector in Northern Ireland.
- Previous office administrative assistant experience.
Further Information
The Employer is: NBWISPJobStart Opportunity – Working Hours InformationStandard Hours: up to 25 hours per week.Flexible/Reduced Hours: May be available upon approval by a Work Coach.Additional Hours: The employer may offer extra hours depending on availability. This should be discussed directly with the employer before starting employment.The job advert may end before the closing date if requested by the employer.An enhanced Access NI check is required. Having a conviction will not necessarily cause a bar to employment.
Application Information
JOBSTART IS OPEN TO WORKING AGE BENEFIT CLAIMANTS WHO ARE DEEMED ELIGIBLE BY A WORK COACH. If you are on Universal Credit, please contact your Work Coach via your Journal. If you are in receipt of any other working age benefit, please contact your local Jobs & Benefits Office on 0800 001 5782.
Vacancy ID 1741017 Job Sector Secretarial and Administration Area Belfast Location Belfast Salary 16-17 £7.55, 18-20 £10.00, 21 plus £12.21 per hour No. vacancies 1 Contract Type Temporary Weekly hours 25 Published date 22/10/2025 Closing date 02/12/2025 Worktime Flexible Monday – Friday (some evenings and weekends), to be confirmed
Area: Derry or Londonderry
Closing date: 06 Nov 2025
Area: All of Northern Ireland
Closing date: 07 Nov 2025
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Receptionist / Administrative Assistant employer: JobStart Scheme
Contact Detail:
JobStart Scheme Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist / Administrative Assistant
✨Tip Number 1
First impressions matter! When you walk into an interview, make sure to greet everyone with a smile and a friendly hello. It sets a positive tone and shows you're approachable, which is key for a role like Receptionist/Administrative Assistant.
✨Tip Number 2
Be prepared to chat about your experience! Think of examples from your past roles that highlight your skills in managing correspondence, handling phone calls, and keeping things organised. We want to see how you can bring that experience to our team.
✨Tip Number 3
Show off your tech skills! Familiarity with MS Office and social media is a must. Be ready to discuss how you've used these tools in previous jobs, as it’ll demonstrate your ability to adapt and thrive in our digital environment.
✨Tip Number 4
Don’t forget to ask questions! This shows your interest in the role and the organisation. Inquire about the team dynamics or how the charity impacts the community. It’s a great way to connect and show you’re genuinely interested in being part of NBWISP.
We think you need these skills to ace Receptionist / Administrative Assistant
Some tips for your application 🫡
Be Yourself: When you're writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to show your enthusiasm for the role and the charity's mission.
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences match the job description. Mention specific tasks from the role that you’re excited about and how you can contribute to our team.
Keep It Clear and Concise: We appreciate a straightforward approach! Keep your application clear and to the point. Use bullet points where possible to make it easy for us to read and find the key information.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at JobStart Scheme
✨Know the Organisation
Before your interview, take some time to research NBWISP. Understand their mission, values, and the services they provide. This will not only help you answer questions more effectively but also show your genuine interest in the role and the organisation.
✨Practice Common Questions
Prepare for typical receptionist and administrative assistant questions, such as how you handle difficult clients or manage multiple tasks. Practising your responses can help you feel more confident and articulate during the interview.
✨Showcase Your Skills
Highlight your proficiency in MS Office and any experience you have with social media platforms. Be ready to discuss specific examples of how you've used these skills in previous roles, especially in a community or voluntary sector context.
✨Dress the Part
First impressions matter! Dress smartly and professionally for your interview. A tidy appearance reflects your understanding of the importance of maintaining a professional reception area, which is key for this role.
