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- Tasks: Be the friendly face of our clinic, greeting visitors and managing appointments.
- Company: Join Active Therapy Clinic NI Ltd, a welcoming and supportive workplace.
- Benefits: Flexible hours, competitive pay, and a chance to develop your skills.
- Why this job: Make a difference by creating a positive atmosphere for clients and staff.
- Qualifications: Great communication skills and a knack for multitasking are essential.
- Other info: Perfect for students seeking part-time work with potential for extra hours.
The predicted salary is between 13 - 16 £ per hour.
This receptionist role involves managing the front desk and serving as the first point of contact by greeting visitors. The position also includes answering calls, scheduling appointments, handling mail, and providing administrative support to ensure smooth office operations and a welcoming atmosphere. Responsibilities may also include managing treatment rooms, offering basic IT support, and maintaining office supplies.
- Greet, check-in, and direct visitors, offer refreshments, and issue security passes.
- Answer, screen, and forward incoming calls, take messages, and handle general inquiries in person, by phone, and email.
- Manage calendars, book meeting rooms, schedule appointments, and coordinate events.
- Handle incoming/outgoing mail, deliveries, data entry, filing, scanning, and potentially expense reports.
- Keep the reception area tidy and presentable, monitor office supplies, and liaise with facilities/IT.
Skills and Qualifications
- Excellent verbal and written skills.
- Strong multitasking and time-management abilities.
- Professional and patient demeanour.
- Basic computer skills (MS Office, scheduling software).
- Working calmly under pressure.
- Accuracy in data entry, scheduling, and document handling.
Further Information
Standard Hours: up to 25 hours per week. Flexible/Reduced Hours: May be available upon approval by a Work Coach. Additional Hours: The employer may offer extra hours depending on availability. This should be discussed directly with the employer before starting employment.
Receptionist employer: JobStart Scheme
Contact Detail:
JobStart Scheme Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist
✨Tip Number 1
First impressions matter! When you walk into the clinic for your interview, make sure to greet everyone with a smile and a friendly hello. This shows that you’re not just a great fit for the role but also for the team!
✨Tip Number 2
Practice your multitasking skills before the big day. You might be juggling calls, visitors, and appointments all at once, so try simulating that at home. It’ll help you feel more confident when you’re in the hot seat!
✨Tip Number 3
Don’t forget to ask questions during your interview! Show your interest in the role by asking about the team dynamics or how they handle busy periods. It’s a great way to demonstrate your enthusiasm and get a feel for the workplace.
✨Tip Number 4
Finally, apply through our website! We’ve got loads of resources to help you prepare and land that receptionist role. Plus, it’s super easy to keep track of your application status!
We think you need these skills to ace Receptionist
Some tips for your application 🫡
Show Off Your Communication Skills: Since this role is all about being the first point of contact, make sure your written application highlights your excellent verbal and written skills. Use clear and friendly language to show us you can communicate effectively!
Tailor Your Application: Take a moment to read through the job description and tailor your application to match. Mention specific responsibilities like managing calendars or handling inquiries to show us you’re the perfect fit for the role.
Keep It Neat and Tidy: Just like the reception area you’ll be managing, your application should be well-organised and easy to read. Use bullet points for your skills and experiences to make it visually appealing and straightforward for us to follow.
Apply Through Our Website: We encourage you to apply directly through our website! It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding your application status.
How to prepare for a job interview at JobStart Scheme
✨Know the Role Inside Out
Before your interview, make sure you understand the responsibilities of a receptionist at Active Therapy Clinic NI Ltd. Familiarise yourself with tasks like greeting visitors, managing calls, and scheduling appointments. This will help you demonstrate your knowledge and enthusiasm for the position.
✨Show Off Your Communication Skills
As a receptionist, excellent verbal and written communication is key. Practice answering common interview questions clearly and confidently. You might even want to prepare a few examples of how you've effectively handled inquiries or resolved issues in the past.
✨Demonstrate Your Multitasking Abilities
The role requires juggling multiple tasks, so be ready to discuss how you manage your time and priorities. Think of specific instances where you successfully balanced various responsibilities, like handling calls while checking in visitors, to showcase your multitasking skills.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the clinic's culture, team dynamics, or what a typical day looks like. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
