Admin & Finance Assistant in Portadown

To provide administrative, clerical, and financial support to ensure the smooth and efficient daily operation of the Edgarstown Community Base. The Admin and Finance Assistant will play a key role in maintaining accurate records, supporting financial procedures, and assisting staff, volunteers, and visitors in accessing community services.

Responsibilities

• Manage day-to-day administrative tasks, including answering calls, responding to emails, and greeting visitors.
• Maintain organised filing systems (digital and paper), ensuring records are up-to-date and easily accessible.
• Support the coordination of community programmes by preparing materials, booking rooms, and updating schedules.
• Assist with reports, letters, minutes, and project documentation.
• Maintain office supplies and equipment, placing orders when required.
• Assist with basic bookkeeping tasks, including data entry, invoice processing, and receipt management.
• Help maintain accurate financial records in line with organisational procedures.
• Support the preparation of financial reports for funders, board members, and management.
• Assist with petty cash handling, expense claims, and reconciling small transactions.
• Ensure financial documentation is stored securely and complies with audit requirements.
• Support the daily functioning of the community base, helping maintain a clean, organised, and welcoming environment.
• Provide administrative assistance to staff, volunteers, and partner organisations using the centre.
• Handle sensitive information discreetly and comply with data protection requirements.
• Follow organisational policies and procedures, including safeguarding, privacy, and financial control procedures.
• Support monitoring and evaluation activities by maintaining accurate attendance logs and activity records.
• Assist with community communications such as newsletters, social media updates, and promotional materials (if required).
• Provide friendly and helpful support to residents, young people, and visitors accessing services.
• Help strengthen positive relationships with community members and partner organisations.

Skills and Qualifications

• 4 GCSE’s or equivalent.
• Strong organisational and administrative skills.
• Good attention to detail and accuracy, especially in record-keeping and finance tasks.
• Confident using computers, including email, spreadsheets, and basic accounting tools.
• Excellent communication and customer-service skills.
• Ability to prioritise tasks and manage workload effectively.
• Able to handle confidential information.
• Willingness to develop skills through training.

Further Information

JobStart Opportunity - Working Hours Information: Standard Hours: up to 25 hours per week. Flexible/Reduced Hours: May be available upon approval by a Work Coach. Additional Hours: The employer may offer extra hours depending on availability. This should be discussed directly with the employer before starting employment.

Application Information: JOBSTART IS OPEN TO WORKING AGE BENEFIT CLAIMANTS WHO ARE DEEMED ELIGIBLE BY A WORK COACH. If you are on Universal Credit, please contact your Work Coach via your Journal. If you are in receipt of any other working age benefit, please contact your local Jobs & Benefits Office on 0800 001 5782.