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- Tasks: Provide admin support to the CEO and project teams while using online systems.
- Company: Join the Holywood Family Trust, a supportive and community-focused organisation.
- Benefits: Flexible hours, training opportunities, and a chance to make a difference.
- Why this job: Gain valuable experience in a dynamic environment while helping others.
- Qualifications: Strong communication skills and a willingness to learn.
- Other info: Perfect for students seeking part-time work with growth potential.
The predicted salary is between 1040 - 1248 £ per month.
The successful candidate will be trained to provide administrative support to the CEO and the Project Team Leaders. The role will also involve using our internal online server system and communication systems (telephone, social media), along with supporting our finance and facility administrative procedures.
Responsibilities
- Use of Microsoft Office, Excel, Word and PowerPoint to assist in maintaining key documentation and information systems (online/hardcopy) according to HFT’s policies and local procedures.
- Provide administrative support such as filing, photocopying/scanning, making and answering phone calls, responding to emails, taking messages, opening post, tracing papers/correspondence and archiving documents.
- Operate HFT’s diary and room booking systems.
- Support recruitment processes.
- Assist in the maintenance and disposal of documents under HFT’s Data Protection (GDPR) and retention policies.
- Conduct all work in line with the policies and procedures of HFT, statutory regulations and professional guidance.
- Send birthday cards to volunteers and thank you certificates during annual volunteer week.
- Monitor stationery, printer ink supply levels etc. and purchase orders and order new supplies/resources in a timely manner.
- Assist in producing content and publicity for HFT’s web presence, social media, newsletters and publicity documents.
- Support room usage, set up etc.
- Act as point of contact for callers using the office intercom, directing them to the relevant project/manager including advising when most likely available.
- Participate in line management, training and appraisal in a positive way.
- Any other duties conducive to the effective operation of the post or, as may be assigned by their Line Manager, within the level of the post.
Skills and Qualifications
- Work at all times with respect and sensitivity to the needs of clients.
- Ability to engage with the staff, volunteers, service users and work effectively with others.
Further Information
- Standard Hours: up to 25 hours per week.
- Flexible/Reduced Hours: May be available upon approval by a Work Coach.
- Additional Hours: The employer may offer extra hours depending on availability. This should be discussed directly with the employer before starting employment.
The job advert may end before the closing date if requested by the employer.
Application Information
JOBSTART IS OPEN TO WORKING AGE BENEFIT CLAIMANTS WHO ARE DEEMED ELIGIBLE BY A WORK COACH. If you are on Universal Credit, please contact your Work Coach via your Journal. If you are in receipt of any other working age benefit, please contact your local Jobs & Benefits Office on 0800 001 5782.
Area: All of Northern Ireland
Closing date: 13 Feb 2026
Clerical Administrative Assistant in Holywood employer: JobStart Scheme
Contact Detail:
JobStart Scheme Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Clerical Administrative Assistant in Holywood
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues to let them know you're on the hunt for a Clerical Administrative Assistant role. You never know who might have a lead or can put in a good word for you!
✨Tip Number 2
Get your online presence sorted! Make sure your LinkedIn profile is up-to-date and reflects your skills in Microsoft Office and administrative support. Engage with relevant content and connect with people in the industry to boost your visibility.
✨Tip Number 3
Practice makes perfect! Prepare for interviews by rehearsing common questions related to administrative tasks and data protection policies. We recommend doing mock interviews with a friend to build your confidence.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're genuinely interested in joining the Holywood Family Trust team. Don’t miss out on this opportunity!
We think you need these skills to ace Clerical Administrative Assistant in Holywood
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Clerical Administrative Assistant. Highlight your experience with Microsoft Office, communication systems, and any relevant administrative tasks you've handled before. We want to see how you fit into our team!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're excited about working with Holywood Family Trust and how your skills align with the responsibilities listed in the job description. Let us know what makes you the perfect fit!
Show Off Your Communication Skills: Since this role involves a lot of communication, make sure your application reflects your ability to engage effectively. Whether it's through clear writing or showcasing your experience in handling calls and emails, we want to see your skills in action!
Apply Through Our Website: Don't forget to apply through our website! It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re tech-savvy, which is a big plus for this position!
How to prepare for a job interview at JobStart Scheme
✨Know Your Tools
Familiarise yourself with Microsoft Office, especially Excel, Word, and PowerPoint. Since the role involves maintaining documentation and information systems, being comfortable with these tools will show that you're ready to hit the ground running.
✨Communication is Key
Practice your phone etiquette and email communication skills. You'll be answering calls and responding to emails, so demonstrating clear and professional communication during the interview will highlight your suitability for the role.
✨Understand the Organisation
Research Holywood Family Trust and its mission. Knowing their values and how they operate will help you align your answers with what they’re looking for, making you a more attractive candidate.
✨Show Your Team Spirit
This role requires working closely with staff, volunteers, and service users. Be prepared to share examples of how you've successfully collaborated in the past, as this will demonstrate your ability to engage effectively with others.
