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- Tasks: Be the friendly face of our hub, managing front-of-house operations and supporting the team.
- Company: Join Forward South Partnership, a community-focused organisation making a difference.
- Benefits: Flexible hours, competitive pay, and a chance to develop your skills.
- Why this job: Make a real impact in your community while gaining valuable experience.
- Qualifications: Great communication skills and proficiency in Microsoft Office required.
- Other info: Perfect for those looking to grow in a supportive environment.
To ensure the smooth daily operation of the Forward South Partnership Hub, acting as the first point of contact for users and visitors. This role is responsible for managing front‑of‑house operations, general administrative support and maintaining an organized and functional reception area.
Responsibilities:
- Greet all visitors, service users, and staff.
- Manage the reception and surrounding area, including the coffee dock, ensuring it is clean, organised and presentable.
- Manage incoming phone calls promptly, including PBX voicemail notifications, listening and forwarding to relevant staff members.
- Schedule and manage the calendar – booking meetings and rooms for various programmes and trainings, ensuring all arrangements are in place.
- Maintain visitor log and collate data on a monthly basis, reporting to senior management.
- Support the Forward South Partnership team with administrative and clerical duties including data entry, scanning, and printing.
- Answer any queries regarding Forward South Partnership projects/services, including the Social Supermarket and Roma Support Hub.
Skills and Qualifications:
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office (Word, Outlook & Excel).
- Able to work independently or as part of a team.
- Experience working with the community & voluntary sector, community organization, charity, or office hub.
Further Information:
Standard Hours: up to 25 hours per week. Flexible/Reduced Hours: may be available upon approval by a Work Coach. Additional Hours: the employer may offer extra hours depending on availability. This should be discussed directly with the employer before starting employment. The job advert may end before the closing date if requested by the employer.
Application Information:
JOBSTART is open to working age benefit claimants who are deemed eligible by a Work Coach. If you are on Universal Credit, please contact your Work Coach via your Journal. If you are in receipt of any other working age benefit, please contact your local Jobs & Benefits Office on 0800 001 5782.
Receptionist in Belfast employer: JobStart Scheme
Contact Detail:
JobStart Scheme Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist in Belfast
✨Tip Number 1
First impressions matter! When you walk into an interview, make sure to greet everyone with a smile and a friendly hello. It sets a positive tone and shows you're approachable, just like you'd be at the reception desk.
✨Tip Number 2
Be prepared to chat about your experience in managing front-of-house operations. Think of examples where you've kept things organised and running smoothly, just like you'd do at the Forward South Partnership Hub.
✨Tip Number 3
Show off your communication skills! Whether it's answering questions or managing phone calls, practice how you can convey information clearly and confidently. This is key for a receptionist role.
✨Tip Number 4
Don't forget to follow up after your interview! A quick thank-you email can go a long way in showing your enthusiasm for the role. And remember, apply through our website for the best chance at landing that job!
We think you need these skills to ace Receptionist in Belfast
Some tips for your application 🫡
Be Yourself: When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to show your enthusiasm for the role and how you can contribute to our team.
Tailor Your Application: Make sure to customise your application to highlight your relevant skills and experiences. Mention your proficiency in Microsoft Office and any experience in community organisations, as these are key for the Receptionist role.
Keep It Clear and Concise: We appreciate clarity! Use straightforward language and keep your application focused. Avoid jargon and make sure your points are easy to understand, especially when discussing your communication skills.
Apply Through Our Website: Don’t forget to submit your application through our website! This helps us keep everything organised and ensures your application gets the attention it deserves. We can’t wait to hear from you!
How to prepare for a job interview at JobStart Scheme
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a receptionist at Forward South Partnership. Familiarise yourself with their projects and services, like the Social Supermarket and Roma Support Hub, so you can confidently answer questions and show your enthusiasm for the role.
✨Practice Your Communication Skills
Since excellent verbal and written communication skills are crucial for this position, practice answering common interview questions out loud. You could even role-play with a friend to simulate the interview environment. This will help you articulate your thoughts clearly and demonstrate your ability to communicate effectively.
✨Showcase Your Organisational Skills
As a receptionist, you'll need to manage multiple tasks efficiently. Prepare examples from your past experiences where you've successfully organised schedules, managed front-of-house operations, or maintained a tidy workspace. Highlighting these skills will show that you're ready to keep the reception area running smoothly.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask insightful questions about the team and the organisation. This shows your genuine interest in the role and helps you determine if it's the right fit for you. Consider asking about the types of community projects they’re currently involved in or how they measure success in the reception area.
