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- Tasks: Support the CEO and project teams with admin tasks and communication.
- Company: Join the Holywood Family Trust, a supportive and community-focused organisation.
- Benefits: Flexible hours, training opportunities, and a chance to make a difference.
- Why this job: Gain valuable experience while helping others in a dynamic environment.
- Qualifications: Strong communication skills and proficiency in Microsoft Office.
- Other info: Perfect for students seeking part-time work with growth potential.
The predicted salary is between 11 - 16 £ per hour.
The successful candidate will be trained to provide administrative support to the CEO and the Project Team Leaders. The role will also involve using our internal online server system and communication systems (telephone, social media), along with supporting our finance and facility administrative procedures.
Responsibilities
- Use of Microsoft Office, Excel, Word and PowerPoint to assist in maintaining key documentation and information systems (online/hardcopy) according to HFT’s policies and local procedures.
- Provide administrative support such as filing, photocopying/scanning, making and answering phone calls, responding to emails, taking messages, opening post, tracing papers/correspondence and archiving documents.
- Operate HFT’s diary and room booking systems.
- Support recruitment processes.
- Assist in the maintenance and disposal of documents under HFT’s Data Protection (GDPR) and retention policies.
- Conduct all work in line with the policies and procedures of HFT, statutory regulations and professional guidance.
- Send birthday cards to volunteers and thank you certificates during annual volunteer week.
- Monitor stationery, printer ink supply levels etc. and purchase orders and order new supplies/resources in a timely manner.
- Assist in producing content and publicity for HFT’s web presence, social media, newsletters and publicity documents.
- Support room usage, set up etc.
- Act as point of contact for callers using the office intercom, directing them to the relevant project/manager including advising when most likely available.
- Participate in line management, training and appraisal in a positive way.
- Any other duties conducive to the effective operation of the post or, as may be assigned by their Line Manager, within the level of the post.
Skills and Qualifications
- Work at all times with respect and sensitivity to the needs of clients.
- Ability to engage with the staff, volunteers, service users and work effectively with others.
Further Information
- Standard Hours: up to 25 hours per week.
- Flexible/Reduced Hours: May be available upon approval by a Work Coach.
- Additional Hours: The employer may offer extra hours depending on availability. This should be discussed directly with the employer before starting employment.
The job advert may end before the closing date if requested by the employer.
Application Information
JOBSTART IS OPEN TO WORKING AGE BENEFIT CLAIMANTS WHO ARE DEEMED ELIGIBLE BY A WORK COACH. If you are on Universal Credit, please contact your Work Coach via your Journal. If you are in receipt of any other working age benefit, please contact your local Jobs & Benefits Office on 0800 001 5782.
Area: All of Northern Ireland
Closing date: 13 Feb 2026
Clerical Administrative Assistant in Belfast employer: JobStart Scheme
Contact Detail:
JobStart Scheme Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Clerical Administrative Assistant in Belfast
✨Tip Number 1
Get to know the company! Before your interview, do a bit of research on Holywood Family Trust. Understand their mission and values, and think about how you can contribute to their goals. This will help you stand out and show that you're genuinely interested.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to administrative roles. Think about your experiences with Microsoft Office, communication systems, and any relevant tasks you've handled before. The more you practice, the more confident you'll feel!
✨Tip Number 3
Show off your soft skills! As an Administrative Assistant, you'll need to engage with staff, volunteers, and service users. Be ready to share examples of how you've worked effectively with others in the past. This will highlight your ability to fit into their team.
✨Tip Number 4
Apply through our website! We encourage you to submit your application directly on our platform. It’s a straightforward process, and it ensures your application gets the attention it deserves. Plus, it shows you're tech-savvy, which is a bonus for this role!
We think you need these skills to ace Clerical Administrative Assistant in Belfast
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Clerical Administrative Assistant role. Highlight your experience with Microsoft Office, communication systems, and any relevant administrative tasks you've handled before. We want to see how you can fit into our team!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're interested in working with us at Holywood Family Trust and how your skills align with the responsibilities listed in the job description. Keep it friendly and professional!
Show Off Your Communication Skills: Since this role involves a lot of communication, make sure your application reflects your ability to engage effectively. Whether it's through your writing style or examples of past experiences, we want to see that you can connect with staff, volunteers, and service users.
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about who we are and what we do!
How to prepare for a job interview at JobStart Scheme
✨Know Your Tools
Familiarise yourself with Microsoft Office, especially Excel, Word, and PowerPoint. Since the role involves maintaining documentation and information systems, being comfortable with these tools will show that you're ready to hit the ground running.
✨Show Your Communication Skills
Prepare to discuss your experience with various communication systems, including phone and social media. Highlight any previous roles where you had to manage correspondence or interact with clients, as this will demonstrate your ability to engage effectively with staff and service users.
✨Understand Data Protection
Brush up on GDPR and data retention policies. Being knowledgeable about these regulations will not only impress the interviewers but also show that you take confidentiality and compliance seriously, which is crucial for the role.
✨Be Ready to Discuss Flexibility
Since the job offers flexible hours, be prepared to talk about your availability and how you can adapt to the needs of the team. Showing that you're open to extra hours or adjusting your schedule will make you a more attractive candidate.
