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- Tasks: Provide essential admin support and help teams run smoothly.
- Company: Join a dynamic Business Service Organisation with a focus on teamwork.
- Benefits: Flexible hours, competitive pay, and opportunities for personal development.
- Why this job: Make a real difference while gaining valuable experience in a supportive environment.
- Qualifications: Strong communication, organisational skills, and a knack for tech.
- Other info: Perfect for students seeking part-time work with growth potential.
The predicted salary is between 12 - 13 £ per hour.
The postholder will play a key role in delivering high-quality administrative support to managers and teams within their designated service area. This includes ensuring that all administrative processes are carried out efficiently and effectively, contributing to the smooth operation of the service. The role involves managing day-to-day tasks, maintaining accurate records, coordinating communications, and providing assistance that enables managers and teams to focus on their core responsibilities.
Responsibilities
- Provide administrative support to individual departments ensuring the effective operation of systems and procedures.
- Assist in implementing, reviewing and updating policies and systems.
- Act as first point of contact for incoming telephone calls and general inquiries.
- Ensure that filing systems are maintained and updated.
- Sort and distribute incoming mail on a daily basis, ensuring that the tray is emptied, and contents processed.
- Accurate use and operation of the computerised systems.
- Seek innovative solutions to business problems.
- Learn about our clients, their organisation, our relationship and what services they provide.
- Get involved in the collection, collation, analysing, presentation and communication of data.
- Produce comprehensive reports and make recommendations on action plans to identify improvements.
- Assist in the identification, preparation, supervision and monitoring of projects.
- Ensure that at all times projects are delivered with the co-operation and participation of stakeholders.
- Establish and foster links with stakeholders, both internal and external to the organisation, as and when required.
- Promote the HSC values and culture of the organisation by contributing to development and implementation of relevant policies and procedures, and appropriate personal behaviour.
- Take responsibility for his/her own performance and act to address identified personal development areas.
Skills and Qualifications
- Communication Skills - clear verbal and written skills (phone & email etiquette, active listening).
- Organisational skills - ability to prioritise tasks, use of tools to help time management.
- Time management - will gain experience managing schedules and working to deadlines.
- Attention to details - accuracy in data entry, record keeping and handling of sensitive information.
- Team Work - provide support and assistance to wider team, share learning from colleagues.
- Tech/IT skills - use of Microsoft packages and various other IT systems.
Further Information
JobStart Opportunity - Working Hours Information- Standard Hours: up to 25 hours per week. - Flexible/Reduced Hours: May be available upon approval by a Work Coach. - Additional Hours: The employer may offer extra hours depending on availability. This should be discussed directly with the employer before starting employment. The job advert may end before the closing date if requested by the employer.
Application Information
JOBSTART IS OPEN TO WORKING AGE BENEFIT CLAIMANTS WHO ARE DEEMED ELIGIBLE BY A WORK COACH. If you are on Universal Credit, please contact your Work Coach via your Journal. If you are in receipt of any other working age benefit, please contact your local Jobs & Benefits Office on 0800 001 5782.
Job Sector Secretarial and Administration
Area Belfast
Location Belfast
Salary 16-17 £7.55, 18-20 £10.00, 21 plus £12.21 per hour
No. vacancies 3
Contract Type Temporary
Weekly hours 25
Published date 19/01/2026
Closing date 27/02/2026
Worktime Office hours 9am- 5pm, daily hours to be agreed.
Administrative Assistant, Band 2 in Belfast employer: JobStart Scheme
Contact Detail:
JobStart Scheme Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant, Band 2 in Belfast
✨Tip Number 1
Get to know the company before your interview! Research their values, culture, and recent projects. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! Since this role involves a lot of interaction, make sure you can articulate your thoughts clearly. Try mock interviews with friends or family to boost your confidence.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed tasks or projects in the past. This could be through a portfolio or just by sharing specific stories during your interview.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in leaving a positive impression. Plus, it shows your enthusiasm for the position!
We think you need these skills to ace Administrative Assistant, Band 2 in Belfast
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the role of Administrative Assistant. We want to see how you can contribute to our team, so don’t hold back on showcasing your relevant experience!
Show Off Your Communication Skills: Since this role involves a lot of communication, be sure to demonstrate your clear verbal and written skills in your application. Use proper phone and email etiquette in your cover letter and CV to show us you mean business!
Highlight Your Organisational Skills: We’re looking for someone who can manage their time effectively and prioritise tasks. In your application, give examples of how you've successfully organised projects or managed schedules in the past. This will help us see you in action!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at JobStart Scheme
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Assistant. Familiarise yourself with the key tasks mentioned in the job description, like managing records and coordinating communications. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Show Off Your Communication Skills
Since this role requires clear verbal and written communication, practice articulating your thoughts clearly. Prepare examples of how you've effectively communicated in previous roles, whether it was through phone calls or emails. This will highlight your ability to be the first point of contact for inquiries.
✨Demonstrate Organisational Prowess
Be ready to discuss how you prioritise tasks and manage your time effectively. Bring along examples of tools or methods you've used to stay organised, especially in busy environments. This will reassure the interviewers that you can handle the day-to-day tasks efficiently.
✨Emphasise Teamwork and Stakeholder Engagement
This position involves working closely with teams and stakeholders, so be prepared to share experiences where you've collaborated successfully. Highlight any projects where you fostered relationships or contributed to team goals, as this will show your ability to work well within a team dynamic.
