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- Tasks: Support daily office tasks and help create a positive experience for staff and guests.
- Company: Join Compass Advocacy Network, a charity dedicated to supporting individuals with learning disabilities.
- Benefits: Flexible hours, competitive pay, and the chance to make a real difference.
- Why this job: Gain valuable experience while helping others in a supportive environment.
- Qualifications: Basic computer skills and a willingness to learn; no prior experience needed.
- Other info: Opportunity for career growth and additional hours based on availability.
The predicted salary is between 12 - 13 £ per hour.
The Admin Assistant will help the charity with everyday office tasks, so things run smoothly for staff and for people who use our services. The role will also support the booking of our accommodation, keep simple records up to date and provide basic admin support to staff and volunteers.
Responsibilities
- Answer phones, reply to simple emails, photocopy and scan documents, and keep paper and electronic files and folders tidy.
- Update a simple booking system or calendar, record who is staying and when, and prepare basic information packs for guests.
- Help staff and volunteers by printing forms, setting up rooms for meetings and training, and taking short notes when asked.
- Enter information into Excel spreadsheets, update contact and mailing lists, save documents in the correct folders and keep information up to date.
- Greet visitors in a friendly way, answer simple questions, and communicate with guests and stakeholders by email and on the phone.
Skills and Qualifications
- Basic experience using a computer, especially Excel, Word and email (training will be provided and refreshed as needed).
- Able to speak clearly and politely with staff, visitors and people using the service, in person, on the phone and by email.
- Willing to learn, follow instructions, work as part of a team and ask for help when unsure.
- An interest in helping people and supporting a learning disability charity.
- Being organised and prepared for a variety of events, meetings and organisational tasks, helping staff and visitors have a smooth and positive experience.
Further Information
- Standard Hours: up to 25 hours per week.
- Flexible/Reduced Hours: May be available upon approval by a Work Coach.
- Additional Hours: The employer may offer extra hours depending on availability. This should be discussed directly with the employer before starting employment.
Application Information: JOBSTART IS OPEN TO WORKING AGE BENEFIT CLAIMANTS WHO ARE DEEMED ELIGIBLE BY A WORK COACH. If you are on Universal Credit, please contact your Work Coach via your Journal. If you are in receipt of any other working age benefit, please contact your local Jobs & Benefits Office on 0800 001 5782.
Administrative Assistant in Ballymoney employer: JobStart Scheme
Contact Detail:
JobStart Scheme Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant in Ballymoney
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues to let them know you're on the hunt for an Administrative Assistant role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Practice your phone skills! Since you'll be answering calls and communicating with guests, it’s crucial to sound confident and friendly. Grab a friend and do some mock calls to get comfortable.
✨Tip Number 3
Show off your organisational skills! When you get the chance, share examples of how you've kept things tidy and efficient in past roles. This will show potential employers that you’re ready to keep their office running smoothly.
✨Tip Number 4
Apply through our website! We make it super easy for you to submit your application directly. Plus, it shows you're serious about joining the team at Compass Advocacy Network.
We think you need these skills to ace Administrative Assistant in Ballymoney
Some tips for your application 🫡
Show Your Organisational Skills: As an Admin Assistant, being organised is key! Make sure to highlight any experience you have with keeping records tidy or managing schedules. We want to see how you can help keep things running smoothly!
Be Friendly and Approachable: Since you'll be greeting visitors and communicating with staff, it's important to convey your friendly nature in your application. Use a warm tone and share examples of how you've helped others in the past.
Tailor Your Application: Take a moment to read through the job description and match your skills to what they're looking for. We love it when applicants show they understand the role and how they can contribute to our team!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Let’s get started on this journey together!
How to prepare for a job interview at JobStart Scheme
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of the Administrative Assistant role. Familiarise yourself with tasks like answering phones, managing bookings, and keeping records tidy. This will help you demonstrate your knowledge and enthusiasm for the position.
✨Show Off Your Organisational Skills
Since this role requires a lot of organisation, be ready to share examples of how you've successfully managed multiple tasks in the past. Whether it’s keeping files in order or preparing for events, having specific anecdotes will show that you’re the right fit for the job.
✨Practice Clear Communication
As you'll be interacting with staff, visitors, and stakeholders, practice speaking clearly and politely. You might want to rehearse common questions and answers, especially those related to customer service and teamwork, to ensure you come across as friendly and approachable.
✨Demonstrate Your Willingness to Learn
The employer values a willingness to learn and follow instructions. Be prepared to discuss how you’ve adapted to new tasks or technologies in the past. Showing that you're eager to grow and support the charity's mission will definitely leave a positive impression.
