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- Tasks: Support SHEQ consultancy operations with compliance administration and business support.
- Company: Join Turnstone Management Systems, a dynamic team focused on SHEQ compliance.
- Benefits: Flexible hours, competitive pay, and professional development opportunities.
- Why this job: Gain expertise in compliance while working across diverse industry sectors.
- Qualifications: Strong organisational skills and proficiency in Microsoft Office required.
- Other info: Up to 25 hours per week with potential for additional hours.
The predicted salary is between 12 - 13 £ per hour.
A varied administrative role supporting SHEQ consultancy operations, combining compliance administration, business support, and accounts assistance. The successful candidate will work closely with SHEQ consultants to maintain client management systems, provide administrative support, and assist with financial administration. You will have the opportunity to develop expertise in SHEQ compliance while working across multiple industry sectors. You will be working in a supportive environment with professional development opportunities available.
Responsibilities
- Maintain and update client documentation for ISO 9001, 14001, 45001, BRC, FORS, and AEO standards.
- Assist with audit preparation and follow‑up actions.
- Manage document control systems and version control.
- Track compliance deadlines and certification renewals.
- Prepare compliance reports and data analysis.
- Diary management and appointment scheduling for consultants.
- Client communication and correspondence.
- Prepare meeting agendas, minutes, and action tracking.
- Manage electronic and physical filing systems.
- Coordinate training sessions and client visits.
- General administrative support to the consulting team.
- Process invoices and purchase orders.
- Basic bookkeeping and expense tracking.
- Credit control and payment follow‑up.
- Liaise with external accountants.
Skills and Qualifications
- Strong organisational and time management skills.
- Excellent attention to detail.
- Proficient in Microsoft Office (Word, Excel, Outlook).
- Good written and verbal communication.
- Ability to work independently and prioritise tasks.
- Discretion when handling confidential information.
- Previous experience in administration, compliance, or accounts.
- Familiarity with ISO management systems or quality standards.
- Experience with document management systems.
- Basic understanding of health and safety regulations.
- Bookkeeping or accounts software experience (Xero).
Further Information
The employer offers up to 25 hours per week of standard hours, with flexible/reduced hours potentially available upon approval by a Work Coach. Additional hours may be offered depending on availability and should be discussed directly with the employer before starting employment. The duration of the advert may end earlier than the closing date if requested by the employer.
Application Information
JOBSTART is open to working‑age benefit claimants deemed eligible by a Work Coach. If you are on Universal Credit, please contact your Work Coach via your Journal. If you are in receipt of any other working‑age benefit, please contact your local Jobs & Benefits Office on 0800 001 5782.
Location: Ballymena
Salary: 16‑17 £7.55 per hour, 18‑20 £10.00 per hour, 21 plus £12.21 per hour
Compliance Administrator in Ballymena employer: JobStart Scheme
Contact Detail:
JobStart Scheme Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Compliance Administrator in Ballymena
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, or join online forums. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Turnstone Management Systems and their SHEQ consultancy operations. Show them you’re not just another candidate; demonstrate your knowledge about their compliance standards and how you can contribute.
✨Tip Number 3
Practice your communication skills! Since this role involves client correspondence and team support, being articulate and confident will set you apart. Consider mock interviews with friends or family to polish your delivery.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Compliance Administrator in Ballymena
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Compliance Administrator role. Highlight your experience with compliance, administration, and any relevant qualifications that match the job description. We want to see how you fit into our team!
Show Off Your Skills: Don’t forget to showcase your organisational skills and attention to detail in your application. Mention specific examples of how you've managed documents or supported compliance processes in the past. This will help us see your potential!
Be Clear and Concise: When writing your application, keep it clear and to the point. Use bullet points where possible to make it easy for us to read. We appreciate a well-structured application that gets straight to the good stuff!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, we love seeing applications come through our own channels!
How to prepare for a job interview at JobStart Scheme
✨Know Your Compliance Standards
Familiarise yourself with ISO 9001, 14001, 45001, and other relevant standards before the interview. Being able to discuss these standards confidently will show that you understand the core responsibilities of the role and are ready to contribute from day one.
✨Showcase Your Organisational Skills
Prepare examples of how you've managed documentation or compliance tasks in previous roles. Highlight your attention to detail and time management skills, as these are crucial for maintaining client documentation and tracking compliance deadlines.
✨Demonstrate Communication Prowess
Since the role involves client communication and correspondence, practice articulating your thoughts clearly. Be ready to discuss how you've effectively communicated with clients or team members in the past, especially in administrative contexts.
✨Be Ready for Practical Scenarios
Expect situational questions that may involve managing documents or preparing compliance reports. Think through how you would handle specific scenarios related to audit preparation or document control, and be prepared to share your thought process.
