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- Tasks: Provide essential admin support and help deliver community projects.
- Company: Join M.E. Support NI, a welcoming and inclusive organisation.
- Benefits: Flexible hours, competitive pay, and opportunities for training.
- Why this job: Make a difference in your community while gaining valuable experience.
- Qualifications: Good education, computer skills, and a willingness to learn.
- Other info: Hybrid working available with potential for extra hours.
The Administrative Support Assistant will provide essential administrative and clerical support to help M.E. Support NI operate efficiently and deliver community-based projects. The role will involve maintaining accurate records, assisting with correspondence, and supporting day-to-day operations.
M.E. Support NI is an equal opportunities organisation. We welcome applications from all sections of the community, particularly those underrepresented in employment.
Responsibilities- Provide general administrative support including filing, photocopying, scanning, and data entry.
- Respond to emails, phone calls, and online enquiries in a professional and timely manner.
- Maintain accurate records of participants, sessions, and volunteer activity.
- Assist with preparation of reports, meeting notes, and documentation for funders and trustees.
- Update and organise digital files using Microsoft 365 and SharePoint.
- Support scheduling of meetings and events, including booking venues and preparing materials.
- Assist with maintaining and ordering stock of stationery and supplies.
- Ensure confidentiality and compliance with data protection and safeguarding policies.
- Undertake other reasonable administrative tasks to support service delivery.
- Good general level of education, including English and Maths at GCSE (or equivalent).
- Confident in the use of computers and common office software, particularly Microsoft Word, Excel and Outlook.
- Strong organisational skills with the ability to manage multiple tasks and meet deadlines.
- Good written and verbal communication skills.
- Attention to detail and accuracy in record-keeping and data entry.
- Ability to work independently and as part of a small team.
- Able to maintain confidentiality.
- Willingness to learn new skills and undertake relevant training.
- Previous experience in an office, community, or voluntary organisation (paid or voluntary).
- Experience of maintaining filing systems or databases.
- Familiarity with Microsoft 365 tools such as SharePoint or Teams.
- Knowledge of basic safeguarding or data protection principles.
- Interest in health, wellbeing, or community-based work.
Job Start Opportunity - Working Hours Information:
- Standard Hours: up to 25 hours per week.
- Flexible/Reduced Hours: May be available upon approval by a Work Coach.
- Additional Hours: The employer may offer extra hours depending on availability. This should be discussed directly with the employer before starting employment.
The job advert may end before the closing date if requested by the employer.
Application InformationJobstart is open to working age benefit claimants who are deemed eligible by a Work Coach. If you are on Universal Credit, please contact your Work Coach via your Journal. If you are in receipt of any other working age benefit, please contact your local Jobs & Benefits Office on 0800 001 5782.
Administrative Support Assistant employer: JobStart Scheme
Contact Detail:
JobStart Scheme Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Support Assistant
✨Tip Number 1
Get your networking game on! Reach out to friends, family, or even former colleagues who might have connections in the administrative field. You never know who might have a lead on a job at M.E. Support NI or similar organisations.
✨Tip Number 2
Practice makes perfect! Before any interviews, do some mock interviews with a mate or in front of the mirror. Focus on showcasing your organisational skills and attention to detail, which are key for the Administrative Support Assistant role.
✨Tip Number 3
Be proactive! If you see a job opening that excites you, don’t wait around. Apply through our website and follow up with a friendly email to express your enthusiasm. It shows initiative and can set you apart from other candidates.
✨Tip Number 4
Stay organised! Keep track of all your applications, interviews, and follow-ups. Use a simple spreadsheet or a planner to manage your job search effectively. This will help you stay on top of deadlines and ensure you don’t miss any opportunities.
We think you need these skills to ace Administrative Support Assistant
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the role of Administrative Support Assistant. We want to see how you can contribute to M.E. Support NI, so don’t hold back on showcasing your relevant experience!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use clear language and avoid jargon. We appreciate a well-structured application that makes it easy for us to see your qualifications and enthusiasm for the role.
Show Your Personality: While professionalism is key, don’t be afraid to let your personality shine through! We’re looking for someone who fits well with our team, so a touch of your unique voice can make your application stand out.
Apply Through Our Website: We encourage you to submit your application directly through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at JobStart Scheme
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrative Support Assistant. Familiarise yourself with tasks like data entry, record-keeping, and using Microsoft 365 tools. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss how you manage multiple tasks and meet deadlines. Share specific examples from your past experiences where you successfully juggled various responsibilities. This will demonstrate your strong organisational skills, which are crucial for this position.
✨Communicate Clearly and Professionally
Since the role involves responding to emails and phone calls, practice your verbal and written communication skills. Be clear and concise in your answers during the interview, and don’t hesitate to ask for clarification if you don’t understand a question. This shows that you value effective communication.
✨Emphasise Your Willingness to Learn
M.E. Support NI values individuals who are eager to learn new skills. Be prepared to discuss any relevant training you've undertaken or express your enthusiasm for professional development. Highlighting your willingness to grow can set you apart from other candidates.
