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- Tasks: Schedule ecologists for ecological surveys and assist with health and safety.
- Company: Join an award-winning, employee-owned environmental design practice.
- Benefits: Flexible working, health cash plan, bike-to-work scheme, and annual tax-free bonus.
- Other info: Office-based role with potential for part-time hours; must have right to work in the UK.
- Why this job: Make a real impact in ecology while developing your career in a supportive environment.
- Qualifications: Strong organisational skills, communication skills, and experience in administration.
The predicted salary is between 25000 - 25000 ÂŁ per year.
In preparation for the start of the 2026 ecological survey season, we are looking for additional support within our Northern Regional Team based at our York office within the Castle Howard estate. The primary task required for the role of Office Assistant is the scheduling of our 22 ecologists on ecological surveys located across the north of the UK. This will require strong logistical experience, good communication skills, and the ability to problem-solve often at short notice.
Our ecologists undertake a variety of protected species surveys for species such as birds, bats, newts, and badgers. Each survey has specific requirements depending on the species being surveyed and needs to consider factors such as timings and seasons, weather, personnel, and geographic restrictions that determine when and who can undertake each. This needs to be fed into our schedule for each member of the ecology team, so they know where and with whom they are going every day. The schedule is fundamental for the smooth running of the season for our team, which can be challenging during the peak season and during changeable weather conditions.
The successful candidate will also be responsible for assistance with health and safety, maintenance and monitoring of survey equipment, uploading data, and more. In addition, the role will include some general administration tasks for the Ecology and Arboriculture Teams within the office.
We are looking for someone with a bright and positive personality, who has excellent organisational and problem-solving skills, and is good at working as part of a team. The role will involve:
- Ecology staff survey scheduling
- Maintenance and monitoring of work equipment, ensuring it is ready to be used for ecology surveys
- Assistance with Health and Safety
- Administrative support to the team members
- Upkeep of the office
The ideal candidate will have:
- Excellent communication and interpersonal skills
- Experience in an administration role
- Experience of running a schedule/event planner or similar; proficiency with Microsoft Office
- A bright and positive personality with a “can do” attitude
- Good IT skills
- Good organisational skills
- Experience or interest in Ecology would be desirable
This is a full-time role, which will be office-based 5 days a week. We are open to discussion about part-time around our core working hours (9:30 – 4:30). Salary will be £25,000 FTE per annum. Please note that our office is not accessible by public transport; please give consideration to this before applying.
Benefits include flexible working, compressed working week, pension contributions, a health cash plan, and a bike-to-work scheme. We are an Employee Owned Trust, providing additional benefits to our staff, and allowing us to pay a discretionary annual tax-free bonus.
INTERESTED? If you would like to apply for a position with us, please upload your CV. Candidates must have the right to work in the UK.
Office Assistant employer: Jobsoid Inc.
Contact Detail:
Jobsoid Inc. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Assistant
✨Tip Number 1
Get to know the company! Before your interview, do a bit of research on FPCR and their ecological projects. This will help you connect your skills to their mission and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! Since the role requires strong interpersonal abilities, consider doing mock interviews with friends or family. This will help you articulate your thoughts clearly and confidently during the actual interview.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've successfully managed schedules or events in the past. This could be anything from coordinating a team project to planning an event—just make sure it highlights your ability to problem-solve under pressure.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a nice touch that can set you apart from other candidates and shows your enthusiasm for the role.
We think you need these skills to ace Office Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your organisational skills and any relevant experience in scheduling or administration. We want to see how you can bring your unique flair to the Office Assistant role!
Show Off Your Communication Skills: In your application, let us know about your communication style. Whether it’s through examples of teamwork or problem-solving, we love to see how you connect with others and keep things running smoothly.
Be Positive and Proactive: We’re looking for a bright personality! Share instances where your 'can do' attitude made a difference in your previous roles. It’s all about showing us that you’re ready to tackle challenges head-on.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and get the ball rolling on your journey with us at FPCR.
How to prepare for a job interview at Jobsoid Inc.
✨Know Your Schedule Inside Out
Since the role involves scheduling ecologists for various surveys, make sure you understand how to create and manage a schedule. Familiarise yourself with tools like Microsoft Office that can help you organise tasks efficiently. Be ready to discuss any past experiences where you've successfully managed schedules or events.
✨Show Off Your Communication Skills
This job requires excellent communication skills, so be prepared to demonstrate how you effectively communicate with team members and stakeholders. Think of examples where your clear communication helped solve a problem or improved a process. Practice articulating your thoughts clearly and confidently.
✨Problem-Solving on the Spot
The ability to problem-solve quickly is crucial in this role, especially when dealing with unexpected changes. Prepare for situational questions that test your problem-solving skills. Think about times when you had to adapt to last-minute changes and how you handled them.
✨Bring Your Positive Attitude
A bright and positive personality is what they’re looking for! During the interview, let your enthusiasm shine through. Share stories that highlight your 'can do' attitude and how it has positively impacted your work environment or team dynamics.