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- Tasks: Support the Commercial Property team with admin tasks, diary management, and client communication.
- Company: Join a national law firm known for its exceptional people and strong reputation.
- Benefits: Enjoy hybrid working, competitive salary up to £27K, and great corporate perks.
- Why this job: Be part of a dynamic team, develop your skills, and make a real impact in a supportive environment.
- Qualifications: 12 months experience in a legal or busy PA role; 6 GCSEs at grade C or above.
- Other info: Flexible, proactive attitude required; audio typing experience is a plus but not essential.
We are seeking a highly motivated Secretary/Legal Support Administrator to support our client's Commercial Property team. You will be joining a national law firm that enjoys a strong reputation, made possible by their exceptional people!
The role involves reporting to the Secretarial Team Co-ordinator and joining a team of experienced secretaries/Legal Administrators who provide proactive support primarily to their Taunton & Bristol Commercial Property teams. You will provide high quality and professional support to their lawyers.
Your regular duties will include:
- Monitoring and managing email traffic for a central inbox covering Bristol and Taunton Fee Earners
- Liaising with secretaries across the CP division to provide cover when necessary for other office locations
- Producing documents
- Undertaking audio typing
- Drafting simple letters and emails
- Opening, closing and archiving client files
- Undertaking anti-money laundering checks and collecting onboarding documentation to assist with new client file opening
- Running conflict checks
- Submitting expenses claims
- Managing HighQ sites and completing monthly reports for various clients
- Submitting commercial searches
- Setting up and managing Docusign Envelopes for completion of documents
- Filing SDLT and Land Registry Applications, keeping track of any requisition and ensuring deadlines are met
- Ensuring documents and e-filing are stored correctly including dealing with incoming post electronically from our central postal hub
- Arranging payments in and out and transfers between accounts
- Being the first point of contact for clients and intermediaries and having regular communication with them (taking messages, assisting with routine queries, arranging meetings etc.)
You should demonstrate professionalism, diplomacy and sensitivity in all your communications.
Hours: Full-time - 37.5 hours p.w. Monday to Friday (hybrid working is offered with at least 3 days in the office). Salary up to £27K + great benefits.
About you: Ideally, you will have at least 12 months experience gained whilst working within either a legal or a busy PA role.
Additional skills:
- The ability to prioritise your own workload and work closely to deadlines
- Organised and Pro-active
- Excellent spelling and grammar
- Ideally, experience of audio typing (this is not essential)
- Proficiency in Microsoft packages, including Excel and PowerPoint, and be comfortable with learning new databases and other software packages
- Flexible and can-do attitude
- A minimum of 6 GCSE passes at grade C or above (or equivalent), including English and Maths
If this sounds like the sort of opportunity you are looking for, why not apply today!
Secretary/Legal Support Administrator employer: Jobseekers Recruitment Services
Contact Detail:
Jobseekers Recruitment Services Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Secretary/Legal Support Administrator
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, such as HighQ and Docusign. Being able to demonstrate your proficiency in these platforms during an interview can set you apart from other candidates.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've effectively managed multiple tasks or projects in previous roles. This will show that you can handle the demands of diary management and prioritising workloads.
✨Tip Number 3
Practice your communication skills, especially in a professional context. Since you'll be the first point of contact for clients, being able to convey professionalism and sensitivity is crucial. Consider role-playing common scenarios with a friend.
✨Tip Number 4
Network with current or former employees of the firm, if possible. They can provide insights into the company culture and expectations, which can help you tailor your approach during the interview process.
We think you need these skills to ace Secretary/Legal Support Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, particularly in legal or administrative roles. Emphasise skills like diary management, document production, and communication, as these are crucial for the Secretary/Legal Support Administrator position.
Craft a Strong Cover Letter: Write a cover letter that showcases your motivation for applying. Mention specific experiences that demonstrate your organisational skills and ability to manage multiple tasks effectively, as well as your familiarity with legal processes.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office, especially Excel and PowerPoint. If you have experience with audio typing or managing databases, be sure to include that as well.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for spelling and grammatical errors. A polished application reflects your attention to detail, which is essential for this role.
How to prepare for a job interview at Jobseekers Recruitment Services
✨Showcase Your Organisational Skills
As a Secretary/Legal Support Administrator, your ability to manage multiple tasks efficiently is crucial. Be prepared to discuss specific examples of how you've successfully organised your workload in previous roles, especially under tight deadlines.
✨Demonstrate Professional Communication
Since you'll be the first point of contact for clients and intermediaries, it's important to convey professionalism in your communication. Practice articulating your thoughts clearly and consider how you would handle various client interactions during the interview.
✨Familiarise Yourself with Legal Terminology
Having a basic understanding of legal terminology can set you apart from other candidates. Brush up on common terms related to commercial property and legal processes, as this knowledge will help you feel more confident during the interview.
✨Prepare for Technical Questions
Given the role's requirements, be ready to answer questions about your experience with software like Microsoft Excel and any databases you've used. If you have experience with audio typing or document management systems, make sure to highlight that as well.
