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- Tasks: Manage office operations, supplies, and communications while supporting HR tasks.
- Company: Vision Survey supports major UK construction projects with a focus on innovation and personnel investment.
- Benefits: Enjoy competitive salaries, hybrid work, discounts, health insurance, and social events.
- Why this job: Join a dynamic team that values collaboration, innovation, and personal development in a supportive environment.
- Qualifications: Experience in office management, strong organisational skills, and proficiency in MS Office required.
- Other info: We promote diversity and inclusivity, welcoming applicants from all backgrounds.
The predicted salary is between 28800 - 43200 £ per year.
Join our team as an Office Manager at Vision Survey, where you will play a pivotal role in streamlining our office operations and fostering a productive work environment. Our company is focused on providing excellent support to some of the largest construction projects within the UK. We pride ourselves on our culture of innovation and commitment to investing in our personnel and processes. As an Office Manager, you will be integral to ensuring seamless internal communication and administration across all departments.
Responsibilities
- Oversee the daily operations of the office to ensure smooth workflow and efficient operations.
- Manage office supplies, procurement, and inventory, ensuring all necessary materials and resources are available.
- Act as the primary point of contact for internal and external communications, fostering strong relationships with both.
- Assist in HR tasks including onboarding of new employees, maintaining personnel records, and managing office compliance with company policies.
- Support HR in finding relevant training for staff, including suitable training course/provider, booking training, coordinating with staff members and line managers, and maintaining records.
- Ensure the office adheres to health and safety regulations and promote an environment conducive to productivity.
- Implement and improve office systems and procedures for enhanced efficiency.
- Assist with travel arrangements for team members and maintain a calendar of events and deadlines.
- Help with overall fleet management, maintain FORS registration with respect to the company's vehicle fleet, and ensure all company vehicles are maintained in line with safety and legal requirements, including MOT, Insurance, Tax, Service, tyres, breakdown, etc.
Qualifications
- Proven experience in office management or an administrative role, ideally within the construction or engineering sectors.
- Strong organisational skills with the ability to prioritise tasks and manage time effectively.
- Excellent communication skills, both verbal and written, to effectively liaise with team members and stakeholders.
- Proficient in MS Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
- Ability to handle confidential information with discretion and integrity.
- Self-motivated and able to work independently as well as part of a team.
- Knowledge of health and safety regulations relevant to office environments is a plus.
Benefits
- Competitive salaries (DOE)
- Hybrid working
- Staff benefits package including discounts at retailers and gym memberships
- Pension Scheme
- Health Insurance (Vitality)
- Life Insurance
- IT & Phone Package
- Social events throughout the year, e.g., Annual General Meeting, Summer Event, and Christmas Event
- Continuous on-the-job training and development
With locations in the Midlands and South-East, we are constantly evolving and expanding our workforce. Together, we envision a future where UK Infrastructure clients flourish through collaboration, innovative solutions, and informed data-driven decision-making. Our dedication lies in delivering comprehensive solutions that not only satisfy stakeholder requirements but also reduce project risks and ensure the safety of all involved. Vision Survey is an equal opportunities employer with the aim of providing a diverse and inclusive environment. We encourage suitably qualified applications regardless of race, disability, age, sex, marital status, veteran status, pregnancy and maternity, sexual orientation, gender reassignment, and religion or belief. We are a culture that celebrates success on merit.
Office Manager employer: jobs24.co.uk
Contact Detail:
jobs24.co.uk Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager
✨Tip Number 1
Familiarise yourself with the construction industry and its specific office management needs. Understanding the unique challenges and requirements of this sector will help you stand out as a candidate who is not only qualified but also genuinely interested in the role.
✨Tip Number 2
Network with professionals in the construction and engineering sectors. Attend industry events or join relevant online forums to connect with potential colleagues and learn more about the company culture at Vision Survey, which can give you an edge during interviews.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've improved office systems or processes in previous roles. Be ready to discuss these experiences during any informal chats or interviews, as they demonstrate your proactive approach to office management.
✨Tip Number 4
Research health and safety regulations relevant to office environments, especially within the construction sector. Being knowledgeable about these regulations will not only prepare you for the role but also show your commitment to maintaining a safe and productive workplace.
We think you need these skills to ace Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management or administrative roles, particularly within the construction or engineering sectors. Use keywords from the job description to demonstrate your fit for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your organisational skills and ability to manage multiple tasks effectively. Mention specific examples of how you've improved office systems or supported HR functions in previous roles.
Highlight Communication Skills: In both your CV and cover letter, emphasise your excellent verbal and written communication skills. Provide examples of how you've successfully liaised with team members and stakeholders in past positions.
Showcase Relevant Software Proficiency: Mention your proficiency in MS Office Suite and any office management software you have used. If you have experience with health and safety regulations, be sure to include that as well, as it is a plus for this role.
How to prepare for a job interview at jobs24.co.uk
✨Showcase Your Organisational Skills
As an Office Manager, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've successfully managed multiple tasks or projects in the past, particularly in a busy environment like construction or engineering.
✨Demonstrate Communication Proficiency
Excellent communication is key for this role. During the interview, highlight your experience in liaising with various stakeholders and how you fostered strong relationships within teams. Consider sharing a situation where effective communication led to a positive outcome.
✨Familiarise Yourself with Health and Safety Regulations
Knowledge of health and safety regulations is a plus for this position. Brush up on relevant regulations and be ready to discuss how you've ensured compliance in previous roles, as this will show your commitment to maintaining a safe work environment.
✨Prepare Questions About Company Culture
Vision Survey prides itself on its culture of innovation and support for personnel. Prepare thoughtful questions about the company's values and how they invest in their employees. This shows your genuine interest in being part of their team and aligns with their commitment to a diverse and inclusive environment.
