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- Tasks: Manage recruitment processes, handle calls, and support administrative tasks.
- Company: Join HR Smith Group, a leader in aerospace search and rescue equipment with over 50 years of experience.
- Benefits: Enjoy free parking, refreshments, casual dress, bonuses, and generous holiday leave.
- Why this job: Be part of a positive, professional team with career growth opportunities in a stable environment.
- Qualifications: Experience in administration, excellent communication skills, and proficiency in Microsoft Office required.
- Other info: Full-time role with no weekend work; internal training and progression opportunities available.
The predicted salary is between 30000 - 42000 £ per year.
Responsibilities:
- Organise and administrate the recruitment process, including uploading job adverts onto recruitment platforms, processing applicants, coordinating and updating spreadsheets, reporting documents, and communicating with candidates and managers.
- Answer incoming telephone calls and transfer callers to relevant staff members.
- Reception duties to include meeting and greeting visitors and guests, issuing visitor passes.
- Organise visitor refreshments and lunch when requested by Directors or Senior Management.
- Process and distribute incoming post, faxes, and emails.
- General administrative duties to include stock control and ordering of stationery.
- Keep all telephone directories up to date and distribute through the company as required.
- Process and distribute timesheets on a 5-weekly cycle.
- Control fleet vehicles onsite, ensuring fleet maintenance is kept up to date.
- Control diary for the booking of conference and meeting rooms as required.
- Liaise with internal departments and communicate with external third parties.
- Create agendas, schedules and take minutes for meetings, conferences, and other assigned events as required.
- Draft and file documents, as well as enter data and maintain databases.
- Assist directors with personal and business administration as required.
- Distribute information for promulgation on Company noticeboards.
- Ensure reception desk is manned during office hours with the exception of holidays/sickness.
- Supervise and train on the receptionist duties.
- Manage and supervise workloads within reception, as well as drivers/general assistants.
- Principal point of contact for the facilities department regarding reception duties.
Qualifications:
- Experience with taking minutes of meetings and excellent keyboard skills, including audio typing.
- Highly proficient in using Microsoft Office suite software, including Excel and Outlook.
- Previous experience in reception duties and customer-facing roles.
- Secretarial experience, including diary management/scheduling.
- Administration experience, including filing and processing documentation.
- Outstanding communication, interpersonal, customer service, and organisational skills.
- Ability to pay attention to detail.
- Presentable, self-disciplined, and able to work under pressure.
- Approachable with a willingness to help.
- Previous experience in a supervisory and leadership role.
If you are looking for a new challenge with a global market leader that designs and manufactures aerospace search and rescue equipment, HR Smith Group of Companies is the one for you. We have over 5 decades of experience and are dedicated to finding the perfect solutions for our customers.
Benefits:
- Free onsite parking.
- Free refreshments (tea and coffee).
- Casual dress.
- Company social events.
- Opportunity for company bonuses.
- Cost of living reviews carried out annually by the Directors.
- 20 days holiday plus bank holidays and your birthday off (to be taken any time in the year).
- Long service holiday accrual scheme where you gain 1 extra holiday day per year from 5-10 years' service up to a maximum of 26 days.
- Life Insurance Scheme - 3x annual salary.
We have a positive, professional, and welcoming environment; you will have the opportunity to work within a fully integrated multidisciplinary business. We offer good job security and stability with career development opportunities for the right candidate.
Position Details:
- Full Time Position.
- Hours are based on a 40-hour week, Monday to Friday 8.00 am to 4.30 pm with half an hour each day for lunch.
- No weekend, evening, or bank holiday working.
- Salary commensurate with experience.
- Free internal training provided as required.
- Opportunities to progress, promote internally, and upskill.
- Due to the nature of the business being a manufacturing environment, working from home arrangements are not available.
Administrative Secretary/Recruitment Co-Ordinator employer: jobs24.co.uk
Contact Detail:
jobs24.co.uk Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Secretary/Recruitment Co-Ordinator
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, particularly Microsoft Office Suite. Being proficient in Excel and Outlook will not only help you stand out but also demonstrate your readiness to handle the administrative tasks effectively.
✨Tip Number 2
Highlight any previous experience you have in reception duties or customer-facing roles during your conversations. This will show that you understand the importance of communication and interpersonal skills in this position.
✨Tip Number 3
Prepare to discuss your organisational skills and attention to detail in detail. Think of examples from your past work where you successfully managed multiple tasks or projects simultaneously, as this is crucial for the role.
✨Tip Number 4
Research the HR Smith Group and their products before your interview. Understanding their business and values will allow you to tailor your responses and show genuine interest in being part of their team.
We think you need these skills to ace Administrative Secretary/Recruitment Co-Ordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in administrative roles and recruitment coordination. Emphasise your proficiency in Microsoft Office, customer service skills, and any supervisory experience.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific responsibilities from the job description, such as managing diaries or taking minutes, and explain how your skills align with these tasks.
Showcase Communication Skills: Since the role requires excellent communication, provide examples in your application of how you've effectively communicated with colleagues, candidates, or clients in previous positions.
Highlight Attention to Detail: In your application, include instances where your attention to detail has made a difference, such as maintaining accurate records or ensuring smooth operations in a busy environment.
How to prepare for a job interview at jobs24.co.uk
✨Showcase Your Organisational Skills
As an Administrative Secretary/Recruitment Co-Ordinator, you'll need to demonstrate your ability to organise and manage multiple tasks. Be prepared to discuss specific examples of how you've successfully coordinated recruitment processes or managed administrative duties in the past.
✨Familiarise Yourself with Microsoft Office
Since proficiency in Microsoft Office, especially Excel and Outlook, is crucial for this role, make sure you brush up on these skills. You might be asked to perform a task or answer questions related to these applications during the interview.
✨Prepare for Customer Interaction Scenarios
Given the customer-facing nature of the role, think about how you would handle various scenarios involving candidates or visitors. Practice your responses to common questions about customer service and communication to showcase your interpersonal skills.
✨Demonstrate Attention to Detail
Attention to detail is key in this position, especially when processing documents and managing schedules. Be ready to provide examples of how you've ensured accuracy in your previous roles, whether through meticulous data entry or careful document management.
