At a Glance
- Tasks: Support teams with scheduling, travel planning, and administrative tasks for smooth operations.
- Company: Join Deutsche Bank's dynamic team through Alexander Mann Solutions.
- Benefits: Flexible work schedule, competitive pay, and a supportive work environment.
- Other info: Opportunity for growth in a welcoming and inclusive workplace.
- Why this job: Gain valuable experience in a corporate setting while working with diverse teams.
- Qualifications: Previous experience as a Team Assistant and strong diary management skills.
The predicted salary is between 30000 - 40000 € per year.
We partner with Deutsche Bank to support their contingent recruitment processes. On behalf of Deutsche Bank, we are looking for a Part-time Team Assistant for a 6 month contract based in London, working 3 days per week (2 days on site, 1 working from home).
Purpose of the role
The Team Assistant will provide efficient day-to-day support to teams and departments, ensuring smooth business operations through effective coordination, communication, diary management, scheduling, and administrative support.
What you'll do
- Coordinate complex calendars and schedules for ECM MDs and Ds, to ensure effective time management and prioritisation of engagements where necessary.
- Facilitate the travel plans of all team members with minimal disruption, including planning and booking detailed travel itineraries (flights, hotels, visas), organising travel meetings and reimbursing travel expenses.
- Coordinate the submission of business expenses for personal remittance on behalf of all assigned team members in a timely fashion.
- Run the point on setting up meetings across multiple time zones, booking rooms, organising passes and coordinating catering where necessary so that events run without disruption.
- Establish trust to handle extensive telephone and email correspondence on behalf of senior team members.
- Coordinate travel, expense remittance and any purchases/sourcing on behalf of the team in a manner that is compliant with divisional policy and ensures efficient use of bank's resources.
- Work with other team assistants where necessary to ensure support needs are covered during short-term absences.
The skills you'll need
- Experience as a Team Assistant.
- Diary Management experience.
- Concur experience is beneficial.
- Experience in big corporate environments.
- Booking and organising travel experience.
We welcome applications from talented people from all cultures, countries, races, genders, sexual orientations, disabilities, beliefs, and generations and are committed to providing a working environment free from harassment, discrimination and retaliation.
Part-Time Team Assistant - Alexander Mann Solutions (Contingent) employer: Jobs via eFinancialCareers
At Alexander Mann Solutions, we pride ourselves on being an excellent employer by fostering a diverse and inclusive work culture that values every individual's contribution. Our partnership with Deutsche Bank allows us to offer meaningful roles like the Part-Time Team Assistant position in London, where employees benefit from flexible working arrangements, professional development opportunities, and a supportive environment that encourages growth and innovation. Join us to be part of a team that prioritises collaboration and employee well-being while making a significant impact in the recruitment industry.
StudySmarter Expert Advice🤫
We think this is how you could land Part-Time Team Assistant - Alexander Mann Solutions (Contingent)
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Part-Time Team Assistant role. You never know who might have the inside scoop on openings!
✨Tip Number 2
Prepare for those interviews! Research Deutsche Bank and understand their values. Be ready to discuss how your experience aligns with their needs, especially around diary management and travel coordination.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. Focus on articulating your past experiences as a Team Assistant and how you can bring value to the team at Deutsche Bank.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to connect directly with us.
We think you need these skills to ace Part-Time Team Assistant - Alexander Mann Solutions (Contingent)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Team Assistant role. Highlight your diary management and travel coordination experience, as these are key skills for us at StudySmarter. Use specific examples that showcase how you've successfully managed similar tasks in the past.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your experience in big corporate environments and how you align with Deutsche Bank's values. Keep it concise but impactful!
Showcase Your Communication Skills:As a Team Assistant, communication is crucial. In your application, demonstrate your ability to handle extensive correspondence and coordinate with multiple stakeholders. We want to see that you can establish trust and manage relationships effectively.
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Jobs via eFinancialCareers
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Team Assistant. Familiarise yourself with diary management, travel coordination, and expense handling. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex schedules or coordinated travel plans in the past. Highlight any tools or software you've used, like Concur, to show that you're tech-savvy and ready to hit the ground running.
✨Emphasise Communication Abilities
Since the role involves extensive correspondence on behalf of senior team members, be ready to talk about your communication style. Share instances where you've successfully handled difficult conversations or maintained professionalism under pressure.
✨Align with Company Values
Research Deutsche Bank's values and think about how your experiences align with their commitment to diversity and support. Be ready to discuss how you can contribute to a welcoming environment and work effectively within diverse teams.
