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- Tasks: Support executives with organisation, diary management, and event coordination.
- Company: Join Macquarie Group, a global leader in financial services with a collaborative culture.
- Benefits: Enjoy 25+ days of leave, wellbeing days, and flexible working arrangements.
- Other info: Diverse and inclusive workplace with excellent career development opportunities.
- Why this job: Be part of a dynamic team making a real impact in the finance sector.
- Qualifications: 3+ years as an executive assistant, strong communication, and organisational skills.
The predicted salary is between 36000 - 60000 £ per year.
The Commodities and Global Markets team in London is a group of dynamic and enthusiastic professionals, consistently recognised for delivering industry-leading work. The team is dedicated to supporting clients across a broad range of sectors, providing innovative solutions and expert advice. Working collaboratively, the team maintains high standards of professionalism and strives to create a positive and inclusive working environment.
At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 31 markets and with 56 years of unbroken profitability. You will be part of a friendly and supportive team where everyone - no matter what role - contributes ideas and drives outcomes.
As an Executive Assistant, you play an essential role in keeping the team organised and operating effectively. Reporting to the Office Manager and Regional Head of the Specialised and Asset Finance division, you proactively anticipate the needs of the executives you support, exercising good judgement, discretion, and flexibility in your approach. You provide comprehensive administrative and secretarial assistance, including diary and travel management, expense reporting, and meeting coordination for both internal and external stakeholders. You assist with onboarding new starters and transfers, liaising with in-house services such as Tech Assist and People and Culture. Supporting a Senior Managing Director, you help manage weekly and monthly tasks related to the Senior Managers Regime, organise group Town Halls, and monitor follow-up actions. You have the opportunity to work on a variety of events and functions, providing on-site support to ensure smooth delivery and representing Macquarie to the highest standard.
What You Offer
- At least 3 years of experience in a similar executive assistant role within an international organisation
- Confidence in working with senior-level colleagues across different offices and time zones
- Exceptional communication skills
- Excellent time management and organisational abilities
- Proficiency in Word, PowerPoint, and Outlook
- Experience with expense management and reporting systems such as Concur and Coupa
- Ability to manage conflicting priorities and multi-task in a fast-paced environment
- Positive, proactive attitude with a problem-solving approach
- Strong team player who enjoys supporting others and contributing to team success
We love hearing from anyone inspired to build a better future with us; if you are excited about the role or working at Macquarie we encourage you to apply.
What We Offer
- 1 wellbeing leave day per year and a minimum of 25 days of annual leave.
- 26 weeks' paid parental leave for primary caregivers along with 12 days of paid transition leave upon return to work and 6 weeks' paid leave for secondary caregivers
- Paid fertility leave for those undergoing or supporting fertility treatment
- 2 days of paid volunteer leave and donation matching
- Access to a wide range of salary sacrificing options
- Benefits and initiatives to support your physical, mental and financial wellbeing including, comprehensive medical and life insurance cover
- Access to our Employee Assistance Program, a robust behavioural health network with counselling and coaching services
- Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription
- Access to company funded emergency and backup dependent care services
- Recognition and service awards
- Hybrid and flexible working arrangements, dependent on role
- Reimbursement for work from home equipment
About Commodities and Global Markets
Commodities and Global Markets is a global business offering capital and financing, risk management, market access, physical execution and logistics solutions to its diverse client base across Commodities, Financial Markets and Asset Finance.
Our commitment to diversity, equity and inclusion
We are committed to providing a working environment that embraces diversity, equity, and inclusion. We encourage people from all backgrounds to apply regardless of their identity, including age, disability, neurodiversity, gender (including gender identity or expression), sexual orientation, marriage or civil partnership, pregnancy, parental status, race (including ethnic or national origin), religion or belief, or socio-economic background. We welcome further discussions on how you can feel included and belong at Macquarie as you progress through our recruitment process. Our aim is to provide reasonable adjustments to individuals as required during the recruitment process and in the course of employment. If you require additional assistance, please let us know during the application process.
Executive Assistant Specialised and Asset Finance - Macquarie Group employer: Jobs via eFinancialCareers
Contact Detail:
Jobs via eFinancialCareers Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant Specialised and Asset Finance - Macquarie Group
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Macquarie Group on LinkedIn. A friendly chat can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching the Commodities and Global Markets team. Understand their projects and values, so you can show how your skills align with their goals.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to impress with your clarity and professionalism. Mock interviews with friends can help you nail it.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about joining us.
We think you need these skills to ace Executive Assistant Specialised and Asset Finance - Macquarie Group
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Executive Assistant role. Highlight your experience in diary management, travel coordination, and working with senior-level colleagues to show us you’re the right fit.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and the company. Share specific examples of how you've successfully managed conflicting priorities and contributed to team success in previous roles.
Showcase Your Communication Skills: Since exceptional communication is key for this role, make sure your application is clear and concise. Use professional language but let your personality shine through – we want to see the real you!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the recruitment process.
How to prepare for a job interview at Jobs via eFinancialCareers
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role at Macquarie. Familiarise yourself with the specific responsibilities mentioned in the job description, such as diary management and expense reporting. This will help you articulate how your experience aligns with their needs.
✨Showcase Your Communication Skills
As an Executive Assistant, exceptional communication is key. Prepare examples of how you've effectively communicated with senior-level colleagues or managed conflicting priorities in the past. This will demonstrate your ability to thrive in a fast-paced environment and support the team effectively.
✨Demonstrate Proactivity and Problem-Solving
Macquarie values a proactive attitude. Think of instances where you anticipated the needs of your executives or solved problems before they escalated. Sharing these experiences will highlight your ability to contribute positively to the team's success.
✨Prepare Questions That Matter
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful queries about the team dynamics, company culture, or specific projects. This shows your genuine interest in the role and helps you assess if it's the right fit for you.