Executive Assistant - Fixed Term Contract - London Stock Exchange Group in City of London

Overview

Executive Assistant - Fixed Term Contract - London Stock Exchange Group

About Us

LSEG (London Stock Exchange Group) is more than a diversified global financial markets infrastructure and data business. We are dedicated, open-access partners with a dedication to excellence in delivering the services our customers expect from us. With extensive experience, deep knowledge and worldwide presence across financial markets, we enable businesses and economies around the world to fund innovation, manage risk and create jobs. It\'s how we\'ve contributed to supporting the financial stability and growth of communities and economies globally for more than 300 years. Through a comprehensive suite of trusted financial market infrastructure services - and our open-access model - we provide the flexibility, stability and trust that enable our customers to pursue their ambitions with confidence and clarity.

LSEG is headquartered in the United Kingdom, with significant operations in over 60 countries across EMEA, North America, Latin America and Asia Pacific. We employ 25,000 people globally, more than half located in Asia Pacific.

The Role

The Executive Support role provides support to our leaders and teams to enable them to be effective in their day-to-day activities and responsibilities. Services include: diary management and meeting co-ordination, fielding communications such as phone calls and e-mails, arranging business travel, maintaining records and files, and providing support on tools, systems and procedures. The variation of grades within the family will depend on the complexity of the services and tasks required.

Key Responsibilities

• Onsite and remote support for up to 3 Group Leaders across the Business in a hybrid working environment, usually 3 days per week in the office, or as often as the role requires
• Standard and complex diary management
• Collation of briefing papers, reports and presentations
• Preparations of presentations and papers - transitioning content provided by Senior Leaders into visually impactful, accurate and typologically correct presentations and papers
• Provision of administrative and organisational support
• Dealing with incoming communication and correspondence on behalf of the Leaders
• Building and maintaining strong working relationships both internally and with clients and other key contacts at all levels
• Managing the expense processes including raising claims; supporting procurement processes such as creating POs, setting up suppliers and acting as a delegate on the expense system
• Assisting with the coordination of Townhalls, Roadshows and offsite events
• Meeting and greeting visitors at all levels of seniority
• Arranging complex, multi-sector travel itineraries and accommodation in conjunction with the in-house travel team ensuring compliance with internal policies
• Ensuring appropriate security measures are in place for travel in high risk areas
• Keeping Executives compliance records updated, with gifts/entertainment etc
• Provision of administrative and organisational support to Executives
• Dealing with incoming communication, correspondence on behalf of the Executives

Candidate Background

• Experience of supporting a Senior Executive within Finance highly desirable
• A good understanding of the cadence and responsibilities associated with a FTSE50 listed company
• Experience of performing a similar role in a large scale operations department / function essential
• Total trust and respect, given the confidential and sensitive nature of related activities and programmes
• Degree Educated preferred
• Experience of a financial services company or other intense or fast-moving environment
• Polished & professional. Communication & organisational skills are key

Key Skills

• Ability to build and maintain relationships up to all levels both internally and externally
• Highly organised and able to prioritise effectively with minimal supervision
• Excellent communication and influencing skills
• Resilience, tenacity and tact
• Able to liaise effectively at all levels of the organisation
• Able to act as a credible representative for the executive
• Excellent MS Office and document creation skills
• Ability to work independently with minimal supervision
• Sound literacy and numerical skills
• Ability to think on feet and to react quickly to problems and solve them
• Flexibility, discretion and ability to respect confidentiality at all times
• Appetite for hard work and dedication to work hours required of the role
• Calm demeanour and able to function well under pressure
• Team player with excellence in collaboration across a matrixed environment

Additional Information

Join us and be part of a team that values innovation, quality, and continuous improvement. LSEG offers a range of tailored benefits and support, including healthcare, retirement planning, paid volunteering days and wellbeing initiatives. We are proud to be an equal opportunities employer and to embrace sustainability and community involvement through the LSEG Foundation.