Executive Assistant in Belfast

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities, and shareholders every day. One of the keys to driving Responsible Growth is being a great place to work for our teammates around the world. We’re devoted to being a diverse and inclusive workplace for everyone. We hire individuals with a broad range of backgrounds and experiences and invest heavily in our teammates and their families by offering competitive benefits to support their physical, emotional, and financial well-being.

Bank of America believes both in the importance of working together and offering flexibility to our employees. We use a multi-faceted approach for flexibility, depending on the various roles in our organisation. Working at Bank of America will give you a great career with opportunities to learn, grow and make an impact, along with the power to make a difference.

We’re thrilled to announce the opening of our new office in Belfast—a vibrant, fast-growing hub for financial services and technology, and a strategic addition to Bank of America’s global footprint. This expansion underscores our commitment to investing in talent and driving innovation across the UK and Ireland. Our new offices at City Quays are in the heart of a city celebrated for its rich history, dynamic culture, and thriving business community. Whether you’re local or considering relocation, you’ll find a welcoming environment, an excellent quality of life, and the opportunity to help shape the future of banking.

Bank of America is one of the world’s leading financial institutions, powered by approximately 213,000 talented employees worldwide. Our new Belfast facility will strengthen our business continuity planning and risk management capabilities while reinforcing the expertise and value delivered across our global teams. We’re committed to creating up to 1,000 new roles, starting with positions in Global Anti-Money Laundering Operations and Global Financial Crimes Compliance. These teams will focus on critical areas such as client due diligence, quality assurance, and regulatory compliance support—key functions that safeguard the integrity of the international financial system.

An opportunity has arisen for an Executive Assistant (EA) to join the team in Belfast. The role will entail ever changing priorities, so the successful candidate must be fully committed and resilient and able to work in a high-pressured environment with conflicting priorities. The ideal candidate would be a team player with excellent communications skills and the ability to engage at all levels of the organisation and externally.

Responsibilities:

• Relieves management of administrative details; diary management, travel scheduling.
• Scheduling of team meetings for the wider group—prepare agendas and minute taking.
• Typically manages different and conflicting objectives, projects or activities at once.
• Plans and coordinates events, for example internal team town halls, hosting visits, transport and venue bookings.
• Co-ordinate with other EAs in other locations as required.
• Assist with general office management, in particular during period of rapid expansion of the team.
• Maybe assigned additional projects as needed—e.g., collect and present data.

What we are looking for:

• Flexible and adaptive approach to work, with the ability to pivot according to changing priorities.
• Excellent attention to detail and organisational skills.
• Administration / business support experience.
• Ability to multi-task, self-starter requires minimum supervision.
• Ability to proactively look for potential conflicts or issues and resolve.
• Ability to prioritise and work well under pressure.
• Ability to obtain information in a timely and efficient manner.
• Comprehension, listening, verbal and written communication skills.
• Proven relationship skills and ability to work with a variety of constituent groups.
• Discretion - to maintain and manage confidential information.
• Proficiency in calendar management for multiple leaders.
• Proficiency with Microsoft Office (PowerPoint, Word, Excel, Outlook).

Desired Skills:

• Experience as a Senior Administrative Assistant or comparable level of experience and demonstrated ability in either current or prior positions to interact with senior level executives.
• Knowledge of a variety of software programs (i.e. MS Outlook, Word, Excel, PowerPoint, Visio, WebEx and Webcast).
• Experience with various systems e.g. Ariba, eRequest, Concur, Recognition Tool, Workday.
• Proficiency in internal technology ordering systems.
• Recent work experience with detailed accomplishment examples and proven ability to take the initiative.

Benefits Of Working At Bank Of America UK:

• Private healthcare for you and your family.
• Competitive pension plan, life assurance and group income protection cover if you become unable to work as a result of a disability or health reasons.
• 20 days of back-up childcare including virtual tutoring and 20 days of back-up adult care per annum.
• The ability to change your core benefits as well as the option of selecting a variety of flexible benefits to suit your personal circumstances including access to a wellbeing account, travel insurance, critical illness etc.
• Use of a flex fund to use towards benefits.
• Access to an emotional wellbeing helpline, and virtual GP services.
• Access to the Peppy App which provides 1:1 support, consultations and resources relating to men’s health, women’s health, fertility, menopause and pregnancy & parenthood.
• Access to a range of gyms, exercise classes and wellbeing Apps through Wellhub, including Headspace and Calm.
• Ability to donate to charities of your choice directly through payroll and the bank will match your contribution.
• Opportunity to give back to your community, develop new skills and work with new groups of people by volunteering in your local area.

Bank of America is committed to conducting business responsibly and in compliance with applicable laws and regulations. We are an equal opportunities employer and ensure that no applicant is subject to less favourable treatment on the grounds of sex, gender identity or gender reassignment, marital or civil partner status, race, religious or similar philosophical belief, political opinion, colour, nationality, ethnic or national origins, age, sexual orientation, pregnancy or maternity, socio-economic background, responsibility for dependants or physical or mental disability.