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- Tasks: Support executives by managing diaries, organising travel, and coordinating projects.
- Company: Join a growing team in a dynamic operations sector.
- Benefits: Gain valuable experience, develop skills, and enjoy a collaborative work environment.
- Why this job: Kickstart your career while enhancing your personal and technical skills.
- Qualifications: Customer service mindset, strong organisational skills, and proficiency in Microsoft Suite.
- Other info: Opportunities for training and professional growth in a supportive atmosphere.
The predicted salary is between 500 - 1500 £ per month.
Our client is seeking a Temporary Executive Support Assistant for a 3-month fixed-term contract based in Jersey, working 37.5 hours per week. This role presents an exciting opportunity to join a growing team within the Operations sector, dedicated to supporting the business priorities of Partners and Directors across the Channel Islands. The ideal candidate will play a crucial role in the wider Executive Support team, providing assistance to stakeholders, expanding networks across the organisation, and notably enhancing their personal and technical skills. The position is perfect for an individual keen to commence their career journey, equipped with a customer service mindset, solid technical skills, and the ability to adapt to emerging technologies. To succeed in this role, candidates should demonstrate strong self-management, prioritisation, and organisational skills, whilst being proactive in all aspects of their work.
Job Duties:
- Management of stakeholder diaries, ensuring all necessary documents are prepared for meetings.
- Proactive organisation and delegation of travel logistics, including visas, accommodation, flights, and taxis.
- Management of stakeholder meetings, including preparation, attendance, minute-taking, and action tracking.
- Coordination of specific projects and research, attending meetings to understand requirements and support delivery.
- Drafting, producing, and proofreading correspondence and documentation, ensuring compliance with brand standards.
- Monitoring stakeholder mailboxes and engaging with stakeholders on relevant matters.
- Applying knowledge of regulatory requirements to ensure compliance with organisational policies.
- Providing support on the Client Relationship Management system, including managing dashboards and opportunities.
- Event management, organisation of internal and external meetings, and general office assistance as needed.
- Collaborating with the Executive Support team to identify opportunities for efficiencies and improvements.
Job Requirements:
- Must hold 'entitled' or 'entitled to work' status; no work permit can be provided.
- Experience with desktop applications, particularly Microsoft Suite, is desirable.
- An enthusiastic and positive attitude with a desire for continual self-development.
- Strong organisational, prioritisation, and multitasking skills, capable of managing tight deadlines.
- Excellent communication and time management abilities.
- Professional demeanor with high levels of discretion and confidentiality.
- Strong interpersonal skills, enabling the formation of trusted relationships.
- Flexibility and agility to adjust to ever-changing business objectives.
- Attention to detail and accuracy in all tasks.
What You'll Love:
This role offers the chance to play a key part in maintaining and enhancing the organisation's reputation. You will work in a collaborative environment with opportunities to develop skills in project coordination and stakeholder engagement. The organisation values professional growth and offers ample opportunities for training and career development.
Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists.
Temporary Executive Support Assistant- 3 months employer: jobs.jerseyeveningpost.com-job boards
Contact Detail:
jobs.jerseyeveningpost.com-job boards Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Temporary Executive Support Assistant- 3 months
✨Tip Number 1
Network like a pro! Reach out to people in your desired field, especially those already working in roles similar to the Temporary Executive Support Assistant. A friendly chat can open doors and give you insights that job descriptions just can't.
✨Tip Number 2
Prepare for interviews by practising common questions and scenarios related to the role. Think about how your skills match the job requirements, like managing diaries or coordinating travel logistics, and be ready to share examples from your past experiences.
✨Tip Number 3
Show off your tech skills! Familiarise yourself with Microsoft Suite and any other tools mentioned in the job description. Being able to demonstrate your proficiency during an interview can really set you apart from the competition.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we’re here to support you every step of the way, so take advantage of our resources and guidance.
We think you need these skills to ace Temporary Executive Support Assistant- 3 months
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the job description. Highlight your organisational and multitasking abilities, as well as any experience with diary management or stakeholder engagement.
Craft a Compelling Cover Letter: Use your cover letter to showcase your enthusiasm for the role and the company. Mention specific examples of how your skills align with the responsibilities listed in the job description, especially around project coordination and communication.
Show Off Your Tech Skills: Since the role requires solid technical skills, don’t forget to mention your proficiency with Microsoft Suite and any other relevant software. If you’ve used any tools for managing projects or communications, be sure to include those too!
Apply Through Our Website: We encourage you to apply directly through our website for a smoother application process. It’s the best way to ensure your application gets into the right hands and shows your commitment to joining our team!
How to prepare for a job interview at jobs.jerseyeveningpost.com-job boards
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like managing stakeholder diaries and coordinating travel logistics. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires strong organisational and prioritisation skills, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you keep track of deadlines and ensure everything runs smoothly.
✨Demonstrate Your Customer Service Mindset
The ideal candidate should have a customer service mindset. Think of instances where you went above and beyond to assist someone, whether in a professional or personal setting. Highlighting these experiences will show that you can effectively support stakeholders.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, opportunities for professional growth, or specific projects you might be involved in. This shows your genuine interest in the role and helps you assess if it’s the right fit for you.
