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- Tasks: Support executives by managing diaries, organising travel, and coordinating projects.
- Company: Join a growing team in a dynamic operations sector.
- Benefits: Gain valuable experience, develop skills, and enjoy career growth opportunities.
- Why this job: Kickstart your career while enhancing your personal and technical skills.
- Qualifications: Customer service mindset, strong organisational skills, and proficiency in Microsoft Suite.
- Other info: Collaborative environment with a focus on professional development.
The predicted salary is between 500 - 1500 £ per month.
Our client is seeking a Temporary Executive Support Assistant for a 3-month fixed-term contract based in Jersey, working 37.5 hours per week. This role presents an exciting opportunity to join a growing team within the Operations sector, dedicated to supporting the business priorities of Partners and Directors across the Channel Islands. The ideal candidate will play a crucial role in the wider Executive Support team, providing assistance to stakeholders, expanding networks across the organisation, and notably enhancing their personal and technical skills. The position is perfect for an individual keen to commence their career journey, equipped with a customer service mindset, solid technical skills, and the ability to adapt to emerging technologies. To succeed in this role, candidates should demonstrate strong self-management, prioritisation, and organisational skills, whilst being proactive in all aspects of their work.
Job Duties:
- Management of stakeholder diaries, ensuring all necessary documents are prepared for meetings.
- Proactive organisation and delegation of travel logistics, including visas, accommodation, flights, and taxis.
- Management of stakeholder meetings, including preparation, attendance, minute-taking, and action tracking.
- Coordination of specific projects and research, attending meetings to understand requirements and support delivery.
- Drafting, producing, and proofreading correspondence and documentation, ensuring compliance with brand standards.
- Monitoring stakeholder mailboxes and engaging with stakeholders on relevant matters.
- Applying knowledge of regulatory requirements to ensure compliance with organisational policies.
- Providing support on the Client Relationship Management system, including managing dashboards and opportunities.
- Event management, organisation of internal and external meetings, and general office assistance as needed.
- Collaborating with the Executive Support team to identify opportunities for efficiencies and improvements.
Job Requirements:
- Must hold 'entitled' or 'entitled to work' status; no work permit can be provided.
- Experience with desktop applications, particularly Microsoft Suite, is desirable.
- An enthusiastic and positive attitude with a desire for continual self-development.
- Strong organisational, prioritisation, and multitasking skills, capable of managing tight deadlines.
- Excellent communication and time management abilities.
- Professional demeanor with high levels of discretion and confidentiality.
- Strong interpersonal skills, enabling the formation of trusted relationships.
- Flexibility and agility to adjust to ever-changing business objectives.
- Attention to detail and accuracy in all tasks.
What You'll Love:
This role offers the chance to play a key part in maintaining and enhancing the organisation's reputation. You will work in a collaborative environment with opportunities to develop skills in project coordination and stakeholder engagement. The organisation values professional growth and offers ample opportunities for training and career development.
Temporary Executive Support Assistant- 3 months in London employer: jobs.jerseyeveningpost.com-job boards
Contact Detail:
jobs.jerseyeveningpost.com-job boards Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Temporary Executive Support Assistant- 3 months in London
✨Tip Number 1
Network like a pro! Reach out to people in your desired field, especially those already working in executive support roles. A friendly chat can lead to valuable insights and even job leads.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show them you’re not just another candidate; you’re genuinely interested in their mission and how you can contribute to their success.
✨Tip Number 3
Practice your communication skills! Whether it’s through mock interviews or casual conversations, being articulate and confident will help you stand out when discussing your experience and skills.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we’re here to support you every step of the way in landing that perfect role.
We think you need these skills to ace Temporary Executive Support Assistant- 3 months in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight the skills and experiences that match the job description. We want to see how you can bring your unique flair to the role!
Show Off Your Skills: Don’t hold back on showcasing your technical skills, especially with Microsoft Suite. We love seeing candidates who can demonstrate their proficiency and how it can benefit our team.
Be Proactive in Your Approach: In your application, share examples of how you've taken initiative in past roles. We’re looking for someone who’s not just reactive but can anticipate needs and act accordingly.
Apply Through Our Website: For a smooth application process, make sure to apply directly through our website. It’s the best way for us to keep track of your application and get back to you quickly!
How to prepare for a job interview at jobs.jerseyeveningpost.com-job boards
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like managing stakeholder diaries and coordinating travel logistics. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires strong organisational and prioritisation skills, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you keep track of deadlines and ensure everything runs smoothly.
✨Demonstrate Your Tech Savvy
As the position involves using desktop applications, especially Microsoft Suite, be prepared to talk about your experience with these tools. If you’ve used any project management software or CRM systems, mention those too, as they’ll show your adaptability to emerging technologies.
✨Engage with Enthusiasm
Bring a positive attitude to the interview! Show your enthusiasm for the role and the company. Discuss your desire for continual self-development and how you can contribute to the team’s success. A friendly demeanour can go a long way in making a great impression.
