Property Manager in Saint Andrews

This is an exciting opportunity to join a growing and well-established property business, offering a varied role with genuine opportunities for career development.

Our client is looking for a customer-focused, highly organised individual who thrives in a busy environment. You will have excellent administrative and organisational skills, a keen eye for detail, strong IT skills, and enjoy delivering a first-class service.

We are seeking a proactive and organised Property Management Coordinator to join our busy property management team in St Andrews. This varied role focuses on supporting the day-to-day management of a growing residential property portfolio. You will be responsible for coordinating property administration, compliance, inspections, maintenance, tenant communication and contractor management, ensuring properties are well maintained and fully compliant.

The successful candidate will play a key role in supporting tenants, landlords, contractors and colleagues while helping to deliver an efficient, professional property management service. The role also includes carrying out monthly property inspections, identifying maintenance requirements, recording findings and ensuring follow-up actions are completed promptly.

• Manage and respond to tenant and property enquiries professionally and efficiently.
• Coordinate property viewings, move-ins and move-outs.
• Conduct and support monthly property inspections, ensuring accurate records are maintained and maintenance issues are identified and progressed.
• Prepare tenancy documentation, including Private Residential Tenancy (PRT) agreements and Notice to Leave (NTL) paperwork.
• Coordinate tenant referencing and onboarding.
• Maintain accurate property records using the property management system.
• Manage key control, issue and tracking.
• Liaise with landlords, tenants and contractors to ensure a high standard of customer service.
• Coordinate maintenance works and monitor progress through to completion.
• Arrange contractor access and ensure works are completed within agreed timescales.

• Schedule and monitor statutory safety inspections, servicing and certification renewals, including Fire Risk Assessments (FRAs).
• Maintain accurate compliance records across the managed portfolio.
• Coordinate servicing of heating systems, iMist systems, smoke vents and fire-fighting equipment.
• Monitor HMO and Short-Term Let licence renewals and compliance deadlines.
• Manage weekly and monthly fire testing records.
• Ensure documentation is maintained in line with GDPR requirements.
• Support the continual improvement of property management processes and procedures.

The ideal candidate will have:

• Previous experience within property management, lettings, estate agency, facilities management or a similar administrative role.
• Excellent organisational skills with strong attention to detail.
• Outstanding customer service and communication skills.
• The ability to prioritise a varied workload and manage multiple tasks effectively.
• Strong IT skills, including Microsoft Office (particularly Excel); experience using property management software would be advantageous.
• A proactive, professional and reliable approach.
• The confidence to communicate with tenants, landlords and contractors at all levels.
• Experience within the property sector would be advantageous but is not essential.
• A full UK driving licence.

• Competitive salary of £30,000 per annum.
• Monday to Friday working hours.
• Friendly and supportive team environment.
• Excellent opportunity to develop your career within a growing and established property business.
• Opportunity to work in St Andrews, a stunning, friendly, and vibrant town.