At a Glance
- Tasks: Support property management by coordinating administration, inspections, and tenant communication.
- Company: Join a well-established property business with a focus on growth and development.
- Benefits: Competitive salary, flexible working hours, and career advancement opportunities.
- Other info: Exciting opportunity for career growth in a supportive team.
- Why this job: Make a real impact in property management while developing your skills in a dynamic environment.
- Qualifications: Experience in property management or similar roles; strong IT and communication skills.
The predicted salary is between 30000 - 30000 £ per year.
This is an exciting opportunity to join a growing and well-established property business, offering a varied role with genuine opportunities for career development.
We are seeking a proactive and organised Property Management Coordinator to join our busy property management team in St Andrews. This varied role focuses on supporting the day-to-day management of a growing residential property portfolio. You'll be responsible for coordinating property administration, compliance, inspections, maintenance, tenant communication and contractor management, ensuring properties are well maintained and fully compliant.
The successful candidate will play a key role in supporting tenants, landlords, contractors and colleagues while helping to deliver an efficient, professional property management service. The role also includes carrying out monthly property inspections, identifying maintenance requirements, recording findings and ensuring follow-up actions are completed promptly.
Property Management & Administration- Manage and respond to tenant and property enquiries professionally and efficiently.
- Coordinate property viewings, move-ins and move-outs.
- Conduct and support monthly property inspections, ensuring accurate records are maintained and maintenance issues are identified and progressed.
- Prepare tenancy documentation, including Private Residential Tenancy (PRT) agreements and Notice to Leave (NTL) paperwork.
- Maintain accurate property records using the property management system.
- Liaise with landlords, tenants and contractors to ensure a high standard of customer service.
- Arrange contractor access and ensure works are completed within agreed timescales.
- Schedule and monitor statutory safety inspections, servicing and certification renewals, including Fire Risk Assessments (FRAs).
- Coordinate servicing of heating systems, iMist systems, smoke vents and fire-fighting equipment.
- Monitor HMO and Short-Term Let licence renewals and compliance deadlines.
- Manage weekly and monthly fire testing records.
- Support the continual improvement of property management processes and procedures.
Previous experience within property management, lettings, estate agency, facilities management or a similar administrative role is required. Strong IT skills, including Microsoft Office (particularly Excel); experience using property management software would be advantageous. The confidence to communicate with tenants, landlords and contractors at all levels is essential. Experience within the property sector would be advantageous but is not essential. A full UK driving licence is required.
Competitive salary of £30,000 per annum. Monday to Friday working hours. Excellent opportunity to develop your career within a growing and established property business.
Property Administrator (hybrid/flexible home working) in Fife employer: Jobs In Letting
Join a dynamic and supportive property management team in the picturesque town of St Andrews, where you'll enjoy a competitive salary and a Monday to Friday work schedule. Our company fosters a friendly work culture that prioritises employee growth, offering genuine opportunities for career advancement within a well-established business. With a focus on delivering exceptional service, you'll thrive in a role that values your organisational skills and attention to detail while contributing to the management of a diverse residential property portfolio.
StudySmarter Expert Advice🤫
We think this is how you could land Property Administrator (hybrid/flexible home working) in Fife
✨Get Involved in Local Property Events
Dive into local property expos and networking events! Real estate thrives on connections, so attending these events helps us meet potential employers and industry leaders, plus it's a chance to show off your enthusiasm for the field.
✨Connect with Local Agents on Social Media
Follow and engage with local real estate agents and firms on platforms like Instagram and LinkedIn. Sharing their posts and commenting with your insights can put you on their radar and might even lead to job opportunities at companies like Jobs In Letting.
✨Don’t Underestimate the Power of Cold Outreach
Got your eye on a specific company like Jobs In Letting? Don't hesitate to send a direct message or an email expressing your interest. Personalise your approach, maybe mentioning a recent listing or project of theirs, and it could set you apart from other candidates.
✨Utilise Property Management Platforms
Check out property management platforms and job boards tailored for the real estate sector. They often have exclusive listings, especially for full-time roles. Don't forget to visit Jobs In Letting's careers page directly; we love seeing passionate candidates applying through our website!
We think you need these skills to ace Property Administrator (hybrid/flexible home working) in Fife
Some tips for your application 🫡
Show Your Real-Estate Savvy:When crafting your CV and cover letter, make sure to highlight any relevant experience in the real estate sector. If you've done internships, assistant roles, or even relevant coursework, lay it out clearly. We want to see your familiarity with market trends, property management, or any sales experience you've got under your belt!
Quantify Your Achievements:In real estate, numbers speak volumes! When detailing your past roles, use concrete figures to demonstrate your achievements. For example, mention how many properties you sold, the percentage increase in client satisfaction, or any successful negotiations. These metrics can give your application that extra punch it needs!
Tailor Your Documents for the Job:Every application should feel personal. When applying for the Property Administrator (hybrid/flexible home working) role at Jobs In Letting, tweak your CV to focus on aspects that are important to them. If they value client relationships, emphasise your interpersonal skills. We want to see you aligning your experiences with what they're looking for!
Keep It Professional Yet Approachable:While we want you to show off your expertise, don't forget to let your personality shine through in your cover letter. A touch of friendliness can set you apart, especially in real estate where client interaction is key. Show that you're ready not just to work with the property but also with people!
How to prepare for a job interview at Jobs In Letting
✨Know Your Market Trends
In real estate, it’s all about staying ahead of the curve. Make sure we brush up on the latest market trends in the area where Jobs In Letting operates. Being able to discuss local property values, demand, and upcoming developments will show that we’re not just interested in the job, but genuinely invested in the industry.
✨Prepare for Scenario Questions
Expect some scenario-based questions during the interview. We might get asked how we’d handle different client situations or property evaluations. Preparing our responses for common real estate scenarios not only demonstrates our problem-solving skills but also shows that we can think on our feet in a client-facing role.
✨Showcase Your Connections
In full-time real estate, networking is key! Let’s think about our connections in the industry and what we can bring to Jobs In Letting. Whether it’s insights on prospective clients or relationships with local contractors, talking about these experiences can set us apart from other candidates.
✨Demonstrate Technical Savvy
Familiarity with different real estate software tools is a big plus. We should be ready to discuss any platforms we've used, whether it's for property management, CRM, or data analysis. Being comfortable with technology not only makes us more efficient, but also shows that we’re adaptable to the tools used at Jobs In Letting.
