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- Tasks: Provide top-notch PA and administrative support to the Senior Partner in a dynamic environment.
- Company: Join a buzzing commercial property agency in the heart of Edinburgh.
- Benefits: Enjoy a competitive salary, generous leave, private healthcare, and a contributory pension scheme.
- Why this job: Be part of a fast-paced team where your proactive approach makes a real difference.
- Qualifications: Strong organisational skills, attention to detail, and excellent communication abilities required.
- Other info: Thriving office culture with opportunities for growth and development.
The predicted salary is between 30000 - 35000 £ per year.
Fantastic opportunity to be part of this ‘Buzzy, Fast-paced Commercial Property Agency’ in the heart of Edinburgh’s city centre. Our client is keen to secure a pro-active, customer focused, confident and ‘switched on’ individual to be part of their professional team. The successful applicant will provide a high level of PA, secretarial, administrative, and organisational services specifically for the Senior Partner.
You must be extremely well organised, have strong communication skills and be a natural ‘multi-tasker’. This is a super varied role which would ideally suit someone who comes with a strong background as a Personal Assistant/Secretary. You’ll need good energy, have a proactive approach and thrive in a busy environment.
The role includes:
- Providing secretarial and administrative services to the Senior Partner.
- Reading Senior Partner’s (SP) email as it arrives and responding/taking action where appropriate, ensuring attachments are saved to relevant file where necessary.
- Gaining knowledge of the companies and projects SP is involved in and keeping abreast of what’s happening.
- Dealing with the Company Secretarial aspects of these companies.
- Generating correspondence on own initiative; client contact by phone and email.
- Keeping diary up to date, arranging meetings.
- Keeping contacts updated in Outlook and Tracker database.
- Booking travel and accommodation.
- Preparing monthly credit card spreadsheets for SP.
- Researching projects on the internet.
- Keeping SP’s LinkedIn profile updated.
- Cover for Office Manager as required.
- Assisting surveyors with goad plans, email marketing, preparing marketing particulars, marketing boards as required.
About you:
- Confident, intelligent and think about what you are doing.
- A good letter writer who pays attention to detail and accuracy.
- Able to assimilate information quickly and take action where required.
- Question things when you are unsure or if something doesn’t seem right.
- Proactive rather than waiting to be told things, chasing things up to ensure tasks are completed.
Skills:
- Excellent Microsoft Office skills.
- Excellent organisational skills and ability to effectively multi-task.
- Accuracy and attention to detail are essential.
- Ability to work well under pressure, plan your work, prioritise tasks and meet deadlines.
- Adaptable and proactive.
- Positive attitude.
- Good team player.
Hours are 9 am – 5.30 pm with an hour for lunch. Additional hours as required. 25 days annual leave plus Christmas holidays and Easter Monday. Contributory Pension Scheme. Private Healthcare Scheme.
PA/Secretary in Edinburgh employer: Jobs In Letting
Contact Detail:
Jobs In Letting Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA/Secretary in Edinburgh
✨Tip Number 1
Network like a pro! Get out there and connect with people in the industry. Attend events, join online forums, or even hit up LinkedIn. The more people you know, the better your chances of landing that PA/Secretary role.
✨Tip Number 2
Show off your skills! When you get the chance to chat with potential employers, highlight your organisational prowess and communication skills. Share examples of how you've successfully managed multiple tasks in a busy environment.
✨Tip Number 3
Be proactive! If you see a job you like on our website, don’t just sit back. Reach out to the company directly, express your interest, and ask insightful questions about the role. It shows you're keen and ready to jump in!
✨Tip Number 4
Prepare for interviews by researching the company and its projects. Knowing what the Senior Partner is involved in will help you stand out. Plus, it’ll show that you’re genuinely interested in being part of their team.
We think you need these skills to ace PA/Secretary in Edinburgh
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the PA/Secretary role. Highlight your organisational skills, attention to detail, and any relevant experience that shows you can thrive in a busy environment like ours.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your proactive approach and customer-focused mindset. Mention specific examples of how you've successfully managed multiple tasks in the past.
Show Off Your Communication Skills: Since strong communication is key for this role, make sure your application reflects that. Use clear and concise language, and don’t forget to proofread for any errors – we love attention to detail!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and get you on our radar quickly!
How to prepare for a job interview at Jobs In Letting
✨Know Your Stuff
Before the interview, make sure you research the company and its projects. Familiarise yourself with the Senior Partner's role and the specific tasks you'll be handling. This will show that you're proactive and genuinely interested in the position.
✨Show Off Your Organisational Skills
During the interview, highlight your organisational abilities. Bring examples of how you've managed multiple tasks or projects in the past. You could even prepare a mock diary schedule to demonstrate how you would keep the Senior Partner organised.
✨Communicate Clearly
Strong communication skills are key for this role. Practice articulating your thoughts clearly and confidently. You might want to prepare answers to common questions about your experience and how you handle client interactions.
✨Be Proactive
Demonstrate your proactive nature by discussing times when you took the initiative in previous roles. Share examples of how you’ve anticipated needs or solved problems before they became issues. This will resonate well with the fast-paced environment they’re looking for.
