Operate DPS Cashier

Daily tasks

• Check bank balances Barclays.net)
• Client account posting on ledger
• Supplier invoices collection in readiness to send payment every Thursday.
• Allocate disbursements for payment on Thursday
• Posting routine entries i.e. supplier, bills from LAA, Private client invoices etc.
• Checking private invoices raised ,calculation, vat, disbursements, narration, file number.
• Check emails and respond .
• Take ad hoc payments received through card or online or cash and reconcile card entries with bank statement on day to day basis.
• Deposit cash, cheque
• Filing routine paperwork,
• Collect incoming post and deal with.

Weekly task

• Client and office account reconciliation
• LAA remittance for the three offices: monies generally received every Monday in office account. Collect remittance and pay disbursements on timely basis.
• Chase disbursement invoices from fee earner/billing clerk
• Go through all office account entries.
• Payment from client and office account generally every Thursday
• Bank reconciliation

Monthly task

• Sage payroll: Monthly wages on last Thursday but need to be set everything by Tuesday and make ready and send it before 5.00 pm for three days payment . Overtime calculation, furlough calculation, SSP, deduction calculation,
• Pension calculation to Scottish Life.
• Furlough submission
• Childcare voucher request
• FPS submission, monthly return with EPS and P32 to pay PAYE with HMRC
• Claim any SSP, SPP
• Payslip distribution
• Partners PAYE for our companies (-submit FPS with HMRC.
• Overtime request a week before wages
• Check and pay suppliers invoices / statements monthly like Phone, Internet, Stationary, Postage, Lease cars, cleaning, computer exp, parking invoice etc…
• Monthly management report (Profit cost, P and L)
• Three-way client account reconciliation (including all three designated account and Lloyds client account). Client account must be signed by a senior partner.
• Reconciliation of Office account, Step-saver Barclays account and Lloyds Office account.
• CDS entries which generally happened after 20th of each month
• Sort out travel entries which relate to CDS-6
• Reconcile monthly CDS and CMRF figures with amount received.
• Fill compliance caddy on DG Legal website.

Quarterly task

• VAT (Our VAT quarters are Feb-Apr, May-July, Aug-Oct and Nov-Jan) which are due on 07thJune, 7thof Sept, 7thof Dec and 7thof March respectively.
• Quarterly cashflow variance
• Management report when partners needed
• Year-end entries, deal with audit (generally in May or June every month), close account and necessary record keeping for year-end procedure.

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