Personal/Virtual Assistant for Music Management Company

We are seeking a personal/virtual assistant to support our music management company. The ideal candidate should have excellent communication and organizational skills. They should also be able to handle administrative tasks, manage calendars, and assist with basic accounting. Knowledge or a background in music is preferred.

As a Personal Assistant, you will play a crucial role in managing the day-to-day operations and ensuring the smooth running of the business. Your attention to detail, excellent communication skills, and ability to handle multiple responsibilities simultaneously will be essential in this role.

• Email Management: Efficiently sort, organize, and respond to emails on my behalf, maintaining clear and effective communication with stakeholders.
• Calendar Management: Take charge of scheduling appointments, meetings, and events, ensuring all relevant parties are well-informed and prepared.
• Travel Arrangements: Arrange and coordinate travel logistics, including booking flights, hotels, and transportation for tours or events, ensuring a seamless travel experience.
• Social Media Management: Create and schedule engaging social media posts, monitor and respond to comments, and actively manage the artist’s online presence to maximize engagement and visibility.
• Online Research: Conduct thorough research on potential venues, festivals, or industry contacts, providing valuable insights and recommendations to support the artist’s career growth.
• Data Entry: Input and organize important information such as contacts, contracts, or financial records, ensuring accuracy and maintaining a well-structured database.
• Online Promotion: Identify opportunities for online exposure and submit the artist’s music or art to relevant platforms, expanding their reach and fan base.
• Content Creation: Edit and format documents, including artist bios or press releases, ensuring high-quality and engaging content that effectively represents the artist’s brand.
• Fan Communication: Respond promptly and professionally to fan inquiries, manage fan mailing lists, and organize fan giveaways, fostering a strong connection with the artist’s supporters.
• Event Coordination: Assist in coordinating logistics, managing guest lists, and liaising with vendors for events or concerts, ensuring successful and memorable experiences for attendees.
• Market Research: Analyze industry trends, identify target audiences, and evaluate competitors, providing valuable insights to inform strategic decision-making.
• Artist Outreach: Reach out to potential collaborators, venues, or media outlets for partnership or exposure opportunities, establishing and maintaining beneficial relationships.
• Financial Management: Support basic bookkeeping tasks, track expenses, and assist with invoicing, ensuring accurate financial records and timely payments.
• Project Management: Organize and track progress on multiple projects, ensuring deadlines are met and stakeholders are informed of key updates.
• Database Management: Maintain an up-to-date contact database for industry professionals, artists, or collaborators, facilitating effective communication and networking.
• File Organization: Manage and organize digital files, including music tracks, promotional images, or artwork, ensuring easy accessibility and efficient workflow.
• Newsletter Management: Create and distribute regular updates to fans or industry contacts, keeping them informed about the artist’s latest activities and releases.
• Song Registration: Register songs on platforms such as PRS, PPL, and Songtrust, ensuring proper protection and royalty collection.
• Contracts and Agreements: Draft agreements using provided templates, send them to appropriate contacts, and follow up to ensure timely execution.

Requirements:

• Proven experience as a Personal Assistant or similar role within the music or art industry.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong communication skills, both written and verbal, to maintain professional correspondence and engage with stakeholders.
• Proficiency in social media platforms and online promotional tools.
• High level of attention to detail and accuracy in data entry and document editing.
• Familiarity with music or art industry practices and trends.
• Proficient computer skills and familiarity with relevant software, tools, and platforms.
• Ability to work independently, while also collaborating effectively with other team members.

The fee/budget/rate for this role is negotiable and will be determined based on the scope and amount of work required. Shall be reviewed and paid on a monthly basis.